7.E.
City Council Meeting - FINAL
- Meeting Date:
- 02/18/2025
- From:
- Stacy Saltzburg, City Clerk
TITLE:
Ratification and Approval for Use of Council Initiative Fund: for use of the Council Initiative Fund to support the Flagstaff Big Read 2025 in the amount of $1,400, the CocoNuts Robotics Team in the amount of $2,500, and the Downtown Movies on the Square in the amount of $3,000.
STAFF RECOMMENDED ACTION:
- Ratify the use of the Council Initiative Fund for the following:
- Flagstaff Big Read - $1,400
- CocoNuts Robotics Team - $2,500
- Downtown Movies on the Square - $3,000
Executive Summary:
Council provided direction at the January 28, 2025 meeting to use the Council Initiative Fund to support the Flagstaff Big Read 2025 in the amount of $1,400, the CocoNuts Robotics Team in the amount of $2,500, and the Downtown Movies on the Square in the amount of $3,000. The use of the fund requires a formal action of Council so staff is seeking a formal ratification of the direction given at the January 28, 2025 meeting.
Financial Impact:
Cost: Up to $14,500
Account Number Budgeted: 001-09-401-1300-1-4290
FY24 Budgeted Amount: $25,000.00
Funding Source: General Fund
Amount currently available for use is $14,500.
Account Number Budgeted: 001-09-401-1300-1-4290
FY24 Budgeted Amount: $25,000.00
Funding Source: General Fund
Amount currently available for use is $14,500.
Policy Impact:
None
Previous Council Decision or Community Discussion:
On January 28, 2025, Council provided direction to staff to use the Council Initiative Fund to support the Flagstaff Big Read 2025, the CocoNuts Robotics Team, and Downtown Movies on the Square.
Options and Alternatives to Recommended Action:
None
Background and History:
The Council Initiatives Fund was established and included in the 2020-21 Budget. The formation of this particular fund was not driven by any singular request or need, but rather as a proactive measure to enable our City Council to approve unforeseen expenditures, from time to time, that would be of benefit to the Flagstaff community. The fund is limited in amount ($25K annual appropriation) and it does not rollover or accumulate. It is an annual appropriation.
There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item.
There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item.
Connection to PBB Priorities and Objectives:
The Council Initiative fund is intended to support all Council goals, objectives and priorities.
Connection to Regional Plan:
None
Connection to Carbon Neutrality Plan:
None
Connection to 10-Year Housing Plan:
None