Consideration and Approval of Contract:  Award Amendment #1, GMP #1  for the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center to Loven Contracting, Inc. for the amount of $409,395.65.
 

1. Approve the First Amendment for Guaranteed Maximum Price (GMP) #1 to Loven Contracting, Inc. for the first scope of services of the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center in an amount not to exceed $409,395.65; and
2. Authorize the City Manager to execute the necessary documents.

The property located at 2230 E. Spruce Ave is a former fire station site located adjacent to the Joel Montalvo baseball complex.  The former fire station was deemed to be at the end of public use and service and has sat empty and underutilized for many years.  In early 2020, discussions about a Science, Technology, Engineering and Mathematics (STEM) Education Community Center Project occurred, leading to the development of a facility concept.  Additional due diligence, involving building analysis by Public Works, Sustainability and an outside construction consultant resulted in concurrence of a complete demolition of the existing structure.  Funding for this project comes from the General Fund resources which were made available through the American Rescue Plan act from the revenue replacement category.  A preliminary concept and thorough review in Community Development has been completed using the site planning process.  During that process, supporting infrastructure, site plan engineering, landscape planning and overall concept approvals were obtained. 

Today's action is to consider and approve the First Amendment and GMP #1 for the design services scope resulting from the approval of the Design-Build Services Agreement with Loven Contracting, Inc., in an amount not to exceed $3,100,000 on March 18, 2025. Each GMP is unique to a scope and often bundled as the project progresses through delivery until final acceptance of the project by the city.

Project Name:  Montalvo STEM Education Community Center Construction
Cost: $3,100,000.00 - GMP #1 in the amount of $409,395.65
Account Number Budgeted: 001-09-402-6321-1-4435 and 001-09-402-6321-1-4421 
FY Budgeted Amount: $2,400,000.00 Construction and $335,011.00 Design Funding Source: American Rescue Plan Act (ARPA) Pub. L. No. 117-2  Additional Funding Sources:  Mural structure and elements to be determined - BBB Beautification (051-07-212-3607-5-4425) - $100,000.00, Right of Way and Pedestrian infrastructure at intersection of Spruce and Second - Sidewalk Infill (048-10-120-3462-6) - $135,000.00, Infrastructure Reserve (001-09-402-1310-1-4405) - $300,000.

Approval of the Design-Build Services Agreement with Loven Contracting, LLC occurred on March 18, 2025.

1. Reject GMP #1 and refer the item back to staff for continued negations and scoping to fulfill a modified intent.
2. Do not proceed with the delivery of this project and provide staff with alternative direction or guidance on the site use or funding allocations.

The City of Flagstaff Procurement Department and Project Manager solicited a Request for Statement of Qualifications - Design Build on PlanetBids. This was published July 20th & August 3rd, 2024, in Arizona Daily Sun, open on PlanetBids from July 7th to August 16th, 2024. A group of evaluators from the City and one County staff member evaluated the submission and decided to move forward with a request to award Loven Contracting, Inc. Council approved the base Design-Build contract on March 18, 2025. 

1. Ensure City facilities, services, and programs are accessible for all residents and representative of Flagstaff’s diverse community.
2. Support the community’s social infrastructure needs; assist those partner organizations that provide services the City does not.
3. Enhance relationships between the development community, the City, and Flagstaff residents.
4. Create a welcoming community through partnerships, resilient neighborhoods.
5. Provide amenities and activities that support a healthy lifestyle.
6. Work with regional partners that provide equitable and inclusive educational and cultural opportunities for Flagstaff residents of all ages.

1. Goal CC.5. Support and promote art, science, and education resources for all to experience.
2. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
3. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
4. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
5. Goal NH.6. Neighborhood conservation efforts of revitalization, redevelopment, and infill are compatible with and enhance our overall community character.

1. IR-3 Plan for changes to recreation, reduce emissions, and respond to the impacts of climate change on current Parks and Recreation facilities and operations.
2. FS-1 Reduce or remove natural gas usage in municipal buildings CE-2 Increase renewable energy installations and usage in new buildings.
3. IR-2 Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs.

N/A

N/A