9.B.
City Council Meeting - FINAL
- Meeting Date:
- 12/03/2013
- Co-Submitter:
- Amy Hagin, Senior Procurement Specialist
- From:
- David Wessel, Metro Planning Org Manager
Information
TITLE:
Consideration and Approval of Contract: Flagstaff Metropolitan Planning Organization (FMPO) Regional Transportation Plan (RTP) technical update
RECOMMENDED ACTION:
-
Award the contract to Kimley Horn Associates in the amount of $110,000 for consulting services.
Policy Decision or Reason for Action:
The FMPO's Regional Transportation Plan is a federally mandated document that must be updated every 4-5 years. FMPO works closely with the City and County to coordinate land use and transportation policy. The RTP combines policy and funding expectations to create a 20-year plan and program that serves to direct the expenditure of federal transportation dollars in the region.
This contract will deliver the data and technical and policy analysis tools required to engage the public in an informed and meaningful way after the regional plan election tentatively scheduled for May 2014.
Subsidiary Decisions Points:
The City of Flagstaff serves as fiscal agent for the FMPO. This task and budget is in the FMPO FY 2014 Unified Plan and Work Program.
This contract will deliver the data and technical and policy analysis tools required to engage the public in an informed and meaningful way after the regional plan election tentatively scheduled for May 2014.
Subsidiary Decisions Points:
The City of Flagstaff serves as fiscal agent for the FMPO. This task and budget is in the FMPO FY 2014 Unified Plan and Work Program.
Financial Impact:
$110,000 in federal transportation dollars will pay for this contract.
Throughout the course of this study many city and county staff will be called upon to provide their expertise on transportation policy, plans, projects and funding. Their time will be tracked and used as match against the grant funds.
Throughout the course of this study many city and county staff will be called upon to provide their expertise on transportation policy, plans, projects and funding. Their time will be tracked and used as match against the grant funds.
Connection to Council Goal:
1 . Repair Replace maintain infrastructure (streets & utilities)
5. Retain, expand, and diversify economic base
11. Effective governance.
5. Retain, expand, and diversify economic base
11. Effective governance.
Has There Been Previous Council Decision on This:
No. The Council has approved contracts for past updates to the RTP.
Options and Alternatives:
Remand the contract and scope to FMPO staff or Executive Board for further consideration. This will delay the initiation of the project.
Disapprove award of the contract. This will require a new procurement process.
Disapprove award of the contract. This will require a new procurement process.
Background/History:
The Flagstaff Metropolitan Planning Organization was established in 1996 when the City reached a population of 50,000. Federal law requires formation of an MPO if federal transportation funds are to be spent in the region. A regional transportation plan (RTP) is a mandated document for an MPO. In addition to the RTP the MPO produces a transportation improvement program listing projects and planned expenditures and an annual work program. Both documents must advance the policies and plans within the RTP.
The Purchasing Section conducted a Request For Proposal (RFP), which was advertised on September 15, 2013. We received two (2) proposal responses, which were evaluated and scored by an evaluation committee comprised of five (5) City staff members. The proposal submitted by Kimley Horn Associates was scored the highest and determined to be the most advantageous for the City.
The Purchasing Section conducted a Request For Proposal (RFP), which was advertised on September 15, 2013. We received two (2) proposal responses, which were evaluated and scored by an evaluation committee comprised of five (5) City staff members. The proposal submitted by Kimley Horn Associates was scored the highest and determined to be the most advantageous for the City.
Key Considerations:
An RTP is mandated
The City and County often use the RTP to inform transportation planning decisions
The RTP and the process to produce it are an excellent means of coordinating efforts between member agencies.
The City and County often use the RTP to inform transportation planning decisions
The RTP and the process to produce it are an excellent means of coordinating efforts between member agencies.
Expanded Financial Considerations:
The FMPO - through the Executive Board comprised of local elected officials - budgeted $110,000 in federal funds for this effort.
Community Benefits and Considerations:
The RTP helps to set and explain project priorities. It supplies critical details on policy implementation.
Community Involvement:
Inform
This project will have limited public involvement and be geared primarily toward data and analytical preparation in advance of a public outreach and involvement effort in May 2014
This project will have limited public involvement and be geared primarily toward data and analytical preparation in advance of a public outreach and involvement effort in May 2014