Consideration and Approval of Contract:  Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 2 Building Foundation and Utilities.
 

This grant is part of a multiple grant funding opportunity (three separate matching grants are anticipated) to deliver this much needed City facility.  The delivery of the Snow Removal Equipment Building (SREB) project will ensure the investments made by the City, state and federal funds on equipment is secured and is anticipated to increase the overall level of service of the runway snow operations.  Once the project is completed, the efforts will result in an improved quality of air transportation network during the winter months.  The City of Flagstaff community continues to support initiatives improving and maintaining quality infrastructure throughout our transportation network.  By approving the ADOT grant agreement, they will provide 2.5% of the funding for this project while the FAA provides 95%.   This is critical funding to help us be successful in delivering the project. 

Project Name: Snow Removal Equipment Building, Phase 2 Building Foundation and Utilities
Cost: Total project estimate $24,000,000 (all phases)
Account Number Budgeted: 221-07-222-3583-0-4434
FY Budgeted Amount: FY26 $8,154,275
Grant Funded: Yes, FAA grant award amount $5,772,047 (95%), with a City match of $151,896 (2.5%) and an ADOT match of $151,896 (2.5%) for a total of $6,075,839.
Funding Source:  Arizona Department of Transportation

- Council approved the Snow Removal Equipment Building, Phase 1 Federal Aviation Administration Grant Agreement on 10/7/2023.
- Council approved the Snow Removal Equipment Building, Phase 1 AZ Department of Transportation Grant Agreement on 3/19/2024.
- Council approved the Snow Removal Equipment Building, Phase 2 Federal Aviation Administration Grant Agreement on 10/7/2025.

- Accept the Grant Agreement which will provide funding for the construction of the Snow Removal Equipment Building
- Not accept the Grant Agreement and the funds will be returned and project terminated.

A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020, and on July 7, 2020, council approved the contract with APMI in the amount of $859,977.  Based on bids the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building.

In June 2023, the City submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) to fund the construction of the Snow Removal Equipment Building.  This is the match for the second award of three grants to get to a total project cost of approximately $24,000,000.

On October 17, 2023, Council approved the FAA AIP 51 grant agreement. 

On April 30, 2024, the City of Flagstaff received five Statements of Qualifications for providing Construction Manager At Risk (CMAR) services for this project and on July 2, 2024, Council approved a CMAR Design Phase Services Contract with Loven-Fann Joint Venture in an amount not to exceed $700,000 for the Airport Snow Removal Equipment Building Project.

Safe & Healthy Community
- Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.
- Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options.
Sustainable, Innovative Infrastructure
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Provide effective management of infrastructure for all modes of transportation.
 

Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
Policy T.10.3. Seek opportunities to expand destinations and frequency of regional air service throughout the southwest and west.

This Project will facilitate improved responsiveness to snowfall at the airport by reducing staff time needed to deploy snow removal equipment and improving access for equipment maintenance.  The improved response to snow events will place the airport in a better position to support current airport operations, tenants, and air service and will be a selling point for additional air service.

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