Consideration and Approval of Contract: Approval of Participation in a State-Funded Pilot Program for Peregrine software.
 

The City of Flagstaff Information Technology Division, in coordination with the Flagstaff Police Department (FPD), seeks Council approval to participate in a state-funded pilot program to implement an integrated law enforcement data platform. The platform is essential to the successful transition to a new CAD/RMS system and will provide a secure, CJIS-compliant repository for historical CAD and RMS data. This platform will lessen our need for a legacy data migration, reducing the cost and complexity of a new CAD/RMS implementation.

As FPD migrates to a new CAD/RMS environment, preserving access to archive records is critical to maintaining operational continuity and meeting investigative, legal, and public records obligations. This platform ensures historical data remains accessible, secure, and usable without reliance on unsupported legacy systems. In addition, the platform enables real-time decision and operations management by unifying data from multiple sources into a single interface for investigators, analysts, and command staff.

The Arizona Department of Administration (ADOA) has appropriated funding to support the implementation, maintenance, and support of a law enforcement data platform for use by multiple agencies across Arizona. The pilot includes licensing, configuration, and initial implementation services, with no obligation for the City to continue services beyond the pilot period.

There is no cost for the City of Flagstaff’s participation in the pilot program.  The Arizona Department of Administration (ADOA) allocated $82,500 in funding to the City to cover the cost of its participation in the pilot program. There is no financial obligation to renew or continue services following the conclusion of the pilot. 

This was an unbudgeted purchase.  The Police Department will be using the budget appropriation from account number 001-04-061-0222-2-4343 to cover the initial contract term (FY 2025-26).
 

There have been no previous Council decisions specific to this pilot program. However, Council has previously supported the Budget initiative to modernize our Enterprise Applications across the City including the 911 Dispatch and Records systems. This product is integral to that effort.

Recommended Option: Approve participation in the state-funded pilot program and authorize the purchase of the integrated data platform.

Alternative Option: Decline participation in the pilot program, which would require the Police Department to maintain legacy CAD/RMS systems or identify alternative solutions to store and access historical data, potentially increasing long-term costs and operational risk.

ADOA has appropriated funding to implement a law enforcement records management and data platform for use by multiple agencies across Arizona. The pilot program includes licensing, configuration, and initial implementation services intended to demonstrate the platform’s capabilities and value. Participation allows Flagstaff to securely preserve historical CAD and RMS data while transitioning to a new system and to evaluate the platform with no long-term contractual obligation.

This project supports Priority-Based Budgeting objectives related to Safe and Healthy Community and High-Performing Governance by ensuring secure data management, supporting effective policing operations, and reducing risk during critical technology transitions.

The project aligns with Regional Plan goals focused on public safety, effective government operations, and the use of technology to support efficient service delivery.

There is no direct impact on the City’s Carbon Neutrality Plan. Indirectly, the transition away from legacy systems may reduce reliance on older, less efficient infrastructure.

This item has no direct connection to the City’s 10-Year Housing Plan.

Application Modernization