Consideration and Approval of Contract:  Bonito Street Water and Sewer Improvement Project. (Approve contract with Standard Construction Company, Inc. in the amount of $1,444,149.75).

1) Approve the construction contract with Standard Construction Company Inc. from Avondale, AZ in the amount of $1,444,149.75 (includes a 5% contract allowance in the amount of $60,000) and a contract time of 150 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $138,415.00 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the documents.

Award of this contract will authorize the construction of the Bonito Street Water and Sewer Improvement Project and will provide four blocks of the downtown Flagstaff neighborhood with replaced water mains and services, replaced sewer mains and services, new storm drain facilities, and surface improvements including reconstructed roadway, asphalt mill and overlay, and new sidewalk, curb and gutter. The project is funded by Utilities funds.  

The project has a total FY 15 budget appropriation of $320,000 and anticipated FY 16 appropriation of $1,053,000 in Utilities account #203-08-375-3284-0 and $597,000 from the Utilities' Aging Sewer Replacement Program, Account #203-08-375-3220-0.

There has been no previous Council decision on this item.
 

 

1) Approve the award as recommended. Approval will allow the project to be constructed in the summer of 2015.
2) Reject approval of the award. This would delay the project. If rejection occurs, possible options include:

• Re-advertise the project and solicit new bids.
• Suspend or cancel the project.

The Bonito Street Water and Sewer Improvement Project is located in downtown Flagstaff and the project area includes four blocks of Bonito Street from Santa Fe Avenue to Elm Avenue. The project scope includes replacement of water main and services, replacement of sewer main and services, new storm drain, curb/gutter, sidewalk, driveway approaches, and asphalt street reconstruction and mill/overlay. 

Staff solicited for construction bids on March 17 and March 24, 2015. Six bids were received by the opening date of April 8, and Falcone Brothers and Associates were determined to be the lowest responsive responsible bidder. When contacted to discuss bid in detail, Falcone Brothers and Associates determined they were unable to hold to their bid and withdrew. Standard Construction Company, Inc. became the lowest responsive responsible bidder. A tabulation of bids is summarized below in Expanded Financial Considerations.

The existing utilities in this area are aging and are due for replacement. The water main was constructed in 1926 and the sewer main was constructed in 1919. This project also includes new storm drain. The project area currently has no storm drainage facilities and there has historically been severe flooding during large storm events to the extent where private properties have reported flooding from the street. This new system will remediate a long standing problem for the community and City.

This project will also improve the sidewalk and complete the curb and gutter on the west side of Bonito Street. This street is a bus route and  pedestrian route for Flagstaff High School and Marshall Elementary School students and these facilities will greatly improve pedestrian safety.

Below is a summary of the bids received:

Engineer's Estimate	$1,281,531
Falcone Brothers and Associates (Withdrew Bid)	$1,254,444
Standard Construction	$1,444,149
Eagle Mountain Construction	$1,520,096
Capital Improvements	$1,531,926
McDonald Brothers	$1,580,758
T & T Construction	$1,664,458

The low bid of $1,254,444 was withdrawn by the contractor and staff recommends award to the second low bid from Standard Construction Company, Inc. The project has a total FY 15 budget appropriation of $320,000 and anticipated FY 16 appropriation of $1,053,000 in Utilities account #203-08-375-3284-0 and $597,000 from the Utilities' Aging Sewer Replacement Program, Account #203-08-375-3220-0.
 

 

The Community benefits of this project include updated utility mains and services, new storm drain facilities to remediate current flooding conditions, and improved pedestrian facilities. 

Inform: City staff has met with property owners in the project area, FUSD staff, and Townsite Neighborhood Association members to discuss the improvements and construction activities. The Contractor will distribute flyers and be available to residents to inform the neighborhood about ongoing construction work.

Involve: During design, the City's Project Manager met with residents to discuss options and solutions for construction items that impact their property frontage.

1) Approve the award as recommended. Approval will allow the project to be constructed in the summer of 2015.
2) Reject approval of the award. This option would delay the construction start and likely cause the work to span to two construction seasons. This option would also increase project costs and delay needed improvements for the community.