Consideration and Approval of Contract:  Change Order 2 with Burgess & Niple, Inc. in the amount of $234,660.00 and add 150 calendar days to the Butler Fourth Improvement Professional Engineering Services Contract.
 

1. Approve Change Order 2 for Butler Fourth Improvement Project with Burgess & Niple, Inc. in the amount of $234,660.00; 
2. Add 150 calendar days to the Professional Engineering Services Contract; and
3. Authorize the City Manager to execute the necessary documents.

Approval of Change Order 2 of the Professional Engineering Services Contract with Burgess & Niple, Inc. will authorize completion of design Phase A, and completion of the Traffic Analysis of two design elements: proposed relocation of roundabout and the addition of two left hand turns onto the EB & WB I40 on ramps. There is 150-day time extension requested with this change order to keep the contract current. The Change Order committee considered this item on January 30, 2025, and it was approved with a recommendation to forward the Change Order 2 the City Council for final approval at the City Council meeting on March 4, 2025.

The cost of Change Order 2 is $234,660.00. These costs are associated with the extra time to complete the two components. The funding for this request will come from the Transportation Tax- Roadway, Pedestrian, Bicycle and Safety Improvements --Street Widening- Butler-Fourth Improvements fund from the authorized FY2024-25 budget of $12,186,276.00, Acct #048-10-118-3047-6.

Original Contract Value                                 $   716,401.00
Value of Prior Changes                                 $     97,110.21
Value of this Change                                     $   234,660.00 
New Contract Value                                      $ 1,048,171.21

• On March 29, 2022, this project was presented for discussion at a Council Work Session Meeting.
• On November 1, 2022, the Professional Services Contract was awarded to Burgess & Niple, Inc.

1. Approve Change Order 2 as recommended. Approval will allow work to move forward; or
2. Reject approval of Change Order 2, not recommended. This action would delay the Project and likely increase project costs.

The Butler-Fourth Improvements Project is located along Butler Avenue from the Interstate 40 (I-40) traffic interchange (TI) to the intersection of Butler Avenue and Sinagua Heights Drive and along Fourth Street from 400 feet south of Butler Avenue to Sparrow Avenue. The project is approximately 1.4 miles in length. The existing Herold Ranch Road will be realigned to a new roundabout along Butler Avenue. The Project will provide improvements to the Flagstaff transportation network by eliminating bottlenecks within the road network and closing infrastructure gaps for pedestrians and cyclists.
 
The Project will also address congestion related to the driveway configurations of the businesses along Butler by employing access management techniques. In addition to building consensus within the City and garnering public support, the Project team will coordinate with key stakeholders including Arizona Department of Transportation (ADOT), Northern Arizona Intergovernmental Public Transit Authority (NAIPTA), Flagstaff Unified School District (FUSD), Arizona State Land Department (ASLD), developers, and businesses including Little America.
 
In 2018, the City proposed Proposition 419 which included a portion of the transportation sales tax to go towards roads, bicycle, pedestrian, and safety improvements.  Proposition 419 was approved by the voters, and in 2020 the transportation sales tax began collection.  In Proposition 419, as part of the road category, there is street widening, current two-lane streets to four lane streets, and Butler Avenue between I-40 and Fourth Street was identified.  The City has also identified Butler Avenue for new pedestrian and bicycle improvements along with elements for street operations.  The City uses a term called “Complete Streets” and it references improving streets to be widened, to receive new multi-modal improvements and increased traffic operations for buses and streetlighting where appropriate. 
 
In 2021, the City began planning for the Butler Fourth Improvement Project (Project). The City issued a solicitation for a professional engineer to serve as a design consultant in 2022 and we are currently nearing 30% design. In 2024, the City submitted two applications for federal funding through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant program. The City was notified at the beginning of 2025 that the Project was successful in receiving the RAISE Grant in the amount of $19M. As part of the RAISE Grant process, additional coordination, conditions, and guidelines will need to be followed as well as Project milestones completed.

Expanded Financial Considerations:
Funding for Change Order No. 2, $234,660.00, will come from the Transportation Tax Fund, Prop.419 and will be tracked in the Butler Fourth Improvement Project, Acct. #048-10-118-3047-6.  When a private development moves forward that is adjacent to a planned public project, the City will allow the developments to deposit funds for their share of the new public improvements. Developers adjacent to this project corridor have deposited or will deposit funds with the City as their contribution to the Project.
    
 Community Benefits and Considerations:

• Improve safety for all roadway users.
• Serve all community members by creating bike, pedestrian, and transit facilities.

• Improve resiliency with stormwater facilities.
• Support local businesses and job creation.
• Increase safe access and mobility for freight.
• Improve quality of life by providing access to food, jobs, and healthcare.

• Improve access to local schools.
• Address failing infrastructure in the corridor.

Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
 

• Improve mobility and access throughout the region.
• Improve transportation safety and efficiency for all modes.
• Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.
• Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community.
• Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.

• Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
• Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.

N/A

N/A