FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY FEBRUARY 5, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the
6:00 p.m. meeting.
6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: Minutes of the January 15, 2013, Special Meeting (Executive Session); the January 15, 2013, Regular Council Meeting; the January 22, 2013, Special Budget Meeting; the January 29, 2013, Special Meeting (Executive Session); and the January 29, 2013, Special Work Session.
RECOMMENDED ACTION:
Approve the minutes [of the January 15, 2013, Special Meeting (Executive Session); the January 15, 2013, Regular Council Meeting; the January 22, 2013, Special Budget Meeting; the January 29, 2013, Special Meeting (Executive Session); and the January 29, 2013, Special Work Session] as amended and/or presented.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak.
You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A. Recognition of contributors to the Downtown Thermometer.
A. Recognition of contributors to the Downtown Thermometer.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None submitted
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public offficer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None submitted
8.
LIQUOR LICENSE PUBLIC HEARINGS
None submitted
None submitted
9.
CONSENT ITEMS
ALL MATTERS UNDER 'CONSENT AGENDA' ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
A.
Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Pine Knoll Safe Routes to School Project.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement (IGA) with Arizona Department of Transportation Safe Routes to School Program for grant funds in the amount of $400,128.00 and designate the Arizona Department of Transportation as the authorized agent for the City.
B.
Consideration and Approval of Purchase with Grant Funds: Accept proposal from Parsons-Brinckerhoff for services to develop the FMPO (Flagstaff Metropolitan Planning Organization) Transportation Benefit Cost Analysis (BCA) tool at a cost not to exceed $60,000.
RECOMMENDED ACTION:
Approve the proposal for services from Parsons Brinckerhoff in the amount of $60,000 to be paid with federal Surface Transportation Program (STP)funds passed through the Arizona Department of Transportation (ADOT) to the Flagstaff Metropolitan Planning Agency.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2013-03: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2013, in the total aggregate principal amount of not to exceed $13,000,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds; awarding a contract for the purchase of such bonds; ratifying the distribution of a Preliminary Official Statement and approving a final Official Statement. ($3 million for Picture Canyon/2004; $6.5 Million for Street Utility Bonds/2010; $2 Million for Forest Health/2012)
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-03 by title only for the first time on February 5, 2013.
2) Read Ordinance No. 2013-03 by title only for the second time on February 19, 2013.
3) Adopt Ordinance No. 2013-03 on February 19, 2013.
2) Read Ordinance No. 2013-03 by title only for the second time on February 19, 2013.
3) Adopt Ordinance No. 2013-03 on February 19, 2013.
B.
Consideration and Adoption of Ordinance No. 2013-01: An ordinance amending Title 8, Public Ways and Property, Chapter 8-03, Streets and Public Ways, Section 8-03-001-0004, Removal of Snow and Ice.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-01 by title only for the final time
2) Adopt Ordinance No. 2013-01
2) Adopt Ordinance No. 2013-01
C.
Consideration and Adoption of Resolution No. 2013-01: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, repealing Resolution No. 2005-117,
Board and Commission Members' Handbook, and adopting the
2013 Board and Commission Members' Handbook.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-01 by title only.
2) Adopt Resolution No. 2013-01.
2) Adopt Resolution No. 2013-01.
D.
Consideration and Approval of an Agreement: 2013 Rural Economic Development Grant Agreement from the Arizona Commerce Authority to the City of Flagstaff providing for a $100,000 grant award for the expansion of Joy Cone Company.
RECOMMENDED ACTION:
Accept the award of the 2013 Rural Economic Development Grant Agreement in the amount of $100,000 from the Arizona Commerce Authority for the expansion of Joy Cone Company.
E.
Consideration and Approval of an Agreement: Sub-Recipient Agreement with Joy Cone Company providing for Joy Cone to receive a $100,000 grant award from the Arizona Commerce Authority for the expansion of Joy Cone Company's Flagstaff facility, subject to City oversight and contingent upon Joy Cone's compliance with the grant and related conditions.
RECOMMENDED ACTION:
Approve Sub-Recipient Agreement with Joy Cone Company, and authorize the Mayor to execute the required documents.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
None submitted
None submitted
14.
REGULAR AGENDA
A.
Consideration of Resolution No. 2013-03: A resolution of the Council of the City of Flagstaff, Arizona, supporting House Bill 2498, Property Tax Levy; Community Colleges (as requested by Coconino Community College for support of an amendment to state law via HB2498, permissive language allowing community college districts to ask voters for an increase to their primary property tax levy limit base after 20 years, but no more than 35 years, from the date they set their initial levy).
RECOMMENDED ACTION:
Should the Council wish to support HB2498:
1) Read Resolution No. 2013-03 by title only.
2) Adopt Resolution No. 2013-03.
1) Read Resolution No. 2013-03 by title only.
2) Adopt Resolution No. 2013-03.
B.
Consideration and Adoption of Resolution No. 2013-02: A Resolution of the City Council of the City of Flagstaff designating the "2013 City of Flagstaff Parks and Recreation Organizational Master Plan" as a public record and adopting the 2013 City of Flagstaff Parks and Recreation Organizational Master Plan.
RECOMMENDED ACTION:
Should the Council wish to move forward with adoption of the 2013 City of Flagstaff Parks and Recreation Organizational Master Plan as presented:
1) Read Resolution No. 2013-02 by title only.
1) Read Resolution No. 2013-02 by title only.
2) Adopt Resolution No. 2013-02.
C.
Consideration of Proposals: Public Works Municipal Services Center Property (aka Core Services Maintenance Facility).
RECOMMENDED ACTION:
Accept or reject proposals as submitted for Request for Proposals (RFP) 2012-49, property for a new Public Works Municipal Services Center
15.
DISCUSSION ITEMS
A.
Discussion and Possible Action Item: Arizona Accord.
RECOMMENDED ACTION:
Council direction
B.
Discussion and Possible Action Item: City's Sister Cities Program and possible new city.
RECOMMENDED ACTION:
Council direction
16.
PUBLIC PARTICIPATION
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |