ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
IN PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
FINAL AGENDA
A M E N D E D**
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
IN PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
FINAL AGENDA
A M E N D E D**
| REGULAR COUNCIL MEETING TUESDAY MARCH 17, 2020 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:30 P.M. AND 6:00 P.M. |
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Flagstaff Avalanche Hockey Team State Champions
ITEM HAS BEEN POSTPONED TO A LATER DATE
ITEM HAS BEEN POSTPONED TO A LATER DATE
B.
Recognition: Coach Kiki Lockett
ITEM HAS BEEN POSTPONED TO A LATER DATE
6.
LIQUOR LICENSE PUBLIC HEARINGS
ITEM 6A HAS BEEN MOVED TO 6:00 P.M. UNDER PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Andrea Lewkowitz "Drury Inn & Suites," 2300 S. Milton Road, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
7.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approve of the construction contract with Kinney Construction, LLC in the amount of $1,325,256.00 for the Sheep Crossing FUTS Trail Project.
STAFF RECOMMENDED ACTION:
- Approve the construction contract with Kinney Construction, LLC in the amount of $1,325,256.00 and a contract duration of 175 calendar days;
- Approve a contract allowance of $66,262.80, which is 5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $132,525.60 which is 10% of the lowest responsive bid;
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Purchase of two (2) Commercial Front Load Refuse Trucks from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement, Contract No. RH08-18 and HT06-18.
STAFF RECOMMENDED ACTION:
- Approve the purchase of two (2) Commercial Front Load Refuse Trucks in the amount of $289,331.70 each for a total purchase amount of $578,663.40 (page 1 of pricing worksheet) from Rush Truck Center Arizona through the Houston-Galveston Area Council Cooperative Purchase Agreement, Contract No. RH-08-18 and HT06-18; and
- Authorize the City Manager to execute the necessary documents.
8.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2020-06: An ordinance of the City Council of the City of Flagstaff amending the Employee Handbook of Regulations relating to Compensation, Promotion and Vacation Leave
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2020-06 by title only for the final time
2) City Clerk reads Ordinance No. 2020-06 by title only (if approved above)
3) Adopt Ordinance No. 2020-06
B.
Consideration and Approval of Contract: Award Peak Engineering, Inc. a Contract for Professional Engineering Design Services for $169,925 for the Street Maintenance Program for Fiscal Years 2020, 2021 and 2022 in the total amount of $509,775.
STAFF RECOMMENDED ACTION:
- Award the Contract for Professional Engineering Design Services to Peak Engineering, Inc. for $169,925 for the Street Maintenance Program for Fiscal Years 2020, 2021 and 2022 for a total cost of $509,775 over the three years; and
- Authorized the City Manager to execute the necessary documents.
C.
Rio de Flag Project Update and Consideration and Approval of Contract: Change Order No. 13 with Shephard-Wesnitzer, Inc. in the amount of $483,100.00 and adds 365 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract.
STAFF RECOMMENDED ACTION:
- Approve Change Order No. 13 with Shephard-Wesnitzer, Inc. the amount of $483,100.00.
- Add 365 calendar days to the design services contract.
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Adoption of Resolution No. 2020-08: A resolution approving an amended and restated intergovernmental agreement between Coconino County and the City of Flagstaff regarding the Flagstaff Metropolitan Planning Organization, also known as MetroPlan, and amending Resolution No. 2070 to add a representative of the Northern Arizona Intergovernmental Public Transportation Authority to the FMPO Executive Board
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-08 by title only
2) City Clerk reads Resolution No. 2020-08 by title only (if approved above)
3) Adopt Resolution No. 2020-08
2) City Clerk reads Resolution No. 2020-08 by title only (if approved above)
3) Adopt Resolution No. 2020-08
E.
Consideration and Adoption of Resolution No. 2020-11: A resolution of the Flagstaff City Council adopting a notice of intention to increase Water Services rates or rate components, fees or service charges; and setting a public hearing date on June 2, 2020.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-11 by title only
2) City Clerk reads Resolution No. 2020-11 by title only (if approved above)
3) Adopt Resolution No.2020-11
2) City Clerk reads Resolution No. 2020-11 by title only (if approved above)
3) Adopt Resolution No.2020-11
F.
Consideration and Approval of Contract: Approve a professional services contract for Election Consulting and Public Outreach services with NuPoint Marketing, LLC in the amount of $145,185.
STAFF RECOMMENDED ACTION:
- Approve a professional services contract for Election Consulting and Public Outreach services (Contract No. 2020-85) with NuPoint Marketing, LLC in the amount of $145,185; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Amendment to Contract: Amendment to Contract for Legal Services (on-call) with Dickinson Wright, PLLC.
STAFF RECOMMENDED ACTION:
Approve amendment for price adjustment to contract for on-call legal services with the law firm Dickinson Wright, PLLC.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
9.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
10.
PLEDGE OF ALLEGIANCE
11.
PUBLIC PARTICIPATION
12.
CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
IN-PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
A.
Consideration and Action on Liquor License Application: Andrea Lewkowitz "Drury Inn & Suites," 2300 S. Milton Road, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
B.
Consideration and Adoption of Ordinance 2020-05: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying Section 10-90.40.030 of the Zoning Code, the Rural Floodplain Map, to change the map designation of approximately 1.47 acres from Rural Floodplain to Urban Floodplain on an approximate 4.46-acre parcel located at 3451 East Lake Mary Road.
STAFF RECOMMENDED ACTION:
At the March 17, 2020 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2020-05 by title only for the first time
3) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
At the April 7, 2020 Council Meeting:
4) Read Ordinance No. 2020-05 by title only for the final time
5) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
6) Adopt Ordinance No. 2020-05.
1) Hold Public Hearing
2) Read Ordinance No. 2020-05 by title only for the first time
3) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
At the April 7, 2020 Council Meeting:
4) Read Ordinance No. 2020-05 by title only for the final time
5) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
6) Adopt Ordinance No. 2020-05.
14.
REGULAR AGENDA
A.
Presentation, Briefing and Discussion: Coconino County Health and Human Services update regarding novel (new) coronavirus, COVID-19
TENTATIVE: Awaiting confirmation from Coconino County
TENTATIVE: Awaiting confirmation from Coconino County
B.
Consideration and Adoption of Resolution No. 2020-09: A resolution endorsing the declaration of a climate emergency for the City of Flagstaff, and requesting regional collaboration on an equitable transition and urgent mobilization efforts to restore a safe climate.
ITEM POSTPONED TO A LATER DATE
ITEM POSTPONED TO A LATER DATE
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-09 by title only
2) City Clerk reads Resolution No. 2020-09 by title only (if approved above)
3) Adopt Resolution No. 2020-09
2) City Clerk reads Resolution No. 2020-09 by title only (if approved above)
3) Adopt Resolution No. 2020-09
C.
Consideration and Adoption of Resolution No. 2020-10: A resolution of the Council of the City of Flagstaff, proposing a permanent adjustment to the 1979-1980 base expenditure limitation of the City of Flagstaff.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-10 by title only
2) City Clerk reads Resolution No. 2020-10 by title only (if approved above)
3) Adopt Resolution No. 2020-10
2) City Clerk reads Resolution No. 2020-10 by title only (if approved above)
3) Adopt Resolution No. 2020-10
D.
**Consideration and Potential Action: Possible Modification of Future Council Meetings
15.
DISCUSSION ITEMS
A.
Discussion: Beautification project providing flowers and planters in certain Downtown and Southside commercial and community areas.
16.
COUNCIL LIAISON REPORTS
17.
CITY MANAGER REPORT
A.
City Manager Report
B.
Talking Points Regarding PSPRS Unfunded Liability
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |