ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
IN PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
IN PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
| REGULAR COUNCIL MEETING TUESDAY APRIL 7, 2020 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Open Spaces Commission.
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring April 2023.
B.
Consideration of Appointments: Library Board.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring November 2021.
Make one appointment to a term expiring November 2022.
Make one appointment to a term expiring November 2022.
C.
Consideration of Appointments: Airport Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to term expiring October 2020.
Make one appointment to a term expiring October 2021.
Make two appointments to terms expiring October 2022.
Make one appointment to a term expiring October 2021.
Make two appointments to terms expiring October 2022.
6.
LIQUOR LICENSE PUBLIC HEARINGS
ITEMS 6A & 6B HAS BEEN MOVED TO PUBLIC HEARINGS
ITEMS 6A & 6B HAS BEEN MOVED TO PUBLIC HEARINGS
7.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Construction Contract: Recommend approval of a Construction Contract with Revolution Industrial, LLC. in the amount of $1,618,464.94 for the McAllister Pump House and Pipeline Project.
STAFF RECOMMENDED ACTION:
- Approve a Construction Contract with Revolution Industrial, LLC. for the construction of the McAllister Pump House and Pipeline Project in the amount of $1,618,464.94 which includes a $77,000.00 Contract Allowance (5%) and a Contract Timeframe of 180 Days;
- Approve a contract allowance of $77,000.00, which is 5% of the lowest responsive bid;
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: City of Flagstaff Municipal Court Facility Project - Award of Construction Contract to Aspen Communications for Installation of Fiber Optic Communication Facilities.
STAFF RECOMMENDED ACTION:
- Award the Construction Services Contract to Aspen Communications in the amount of $93,866.00, with a 60 calendar-day contract period;
- Approve Change Order Authority to the City Manager in the amount of $9,386.00 (10% of contract amount);
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Cooperative Purchase Contract with CenturyLink Communications for basic analog business access lines, integrated services digital network (ISDN), and point-to-point service channels in an amount not to exceed $222,000.
STAFF RECOMMENDED ACTION:
- Approve a Cooperative Purchase Contract with CenturyLink Communications in an amount not to exceed $222,000 over a period of five (5) years under the State of Arizona cooperative purchase contract ASPO15-088468;
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Approval of Amended and Restated Permanent Easement for Wells, Drainage, Sewer, and Water Pipelines (for Fort Tuthill Park and surrounding area development).
STAFF RECOMMENDED ACTION:
- Approve the agreement with Coconino County;
- Authorize the City Manager to execute the necessary documents
8.
ROUTINE ITEMS
THIS ITEM WILL BE HEARD NO EARLIER THAN 6:00 PM
THIS ITEM WILL BE HEARD NO EARLIER THAN 6:00 PM
A.
Consideration and Adoption of Ordinance 2020-05: An Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), for the purpose of modifying Section 10-90.40.030 of the Zoning Code, the Rural Floodplain Map, to change the map designation of approximately 1.47 acres from Rural Floodplain to Urban Floodplain on an approximate 4.46-acre parcel located at 3451 East Lake Mary Road.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2020-05 by title only for the final time
2) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
3) Adopt Ordinance No. 2020-05
2) City Clerk reads Ordinance No. 2020-05 by title only (if approved above)
3) Adopt Ordinance No. 2020-05
9.
PUBLIC HEARING ITEMS
THESE ITEMS WILL BE HEARD NO EARLIER THAN 6:00 PM
IN-PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
THESE ITEMS WILL BE HEARD NO EARLIER THAN 6:00 PM
IN-PERSON PARTICIPATION FOR PUBLIC HEARING ITEMS IS PERMITTED BUT PARTICIPANTS MUST EXIT THE MEETING ONCE THE PUBLIC HEARING IS CLOSED
A.
Consideration and Action on Liquor License Application: Michael Jackson Gohn "Family Dollar Store #28851," 5060 N. US Highway 89, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: John Pulkkinen "Civano Coffee House," 30 S. San Francisco Street, Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
C.
Consideration and Adoption of Ordinance No. 2020-07: An ordinance extending and increasing the corporate limits of the City of Flagstaff by annexing certain land totaling approximately .32 acres located at 4409 North Highway 89, and establishing city zoning for said land as Highway Commercial, HC. (
Annexation of property to facilitate the redevelopment of existing retail to a restaurant)
STAFF RECOMMENDED ACTION:
At the April 7, 2020 Council Meeting:
1) Hold public hearing
At the April 21, 2020 Council Meeting:
2) Read Ordinance No. 2020-07 by title only for the first time
3) City Clerk reads Ordinance No. 2020-07 by title only (if approved above)
At the May 5, 2020 Council Meeting:
4) Read Ordinance No. 2020-07 by title only for the final time
5) City Clerk reads Ordinance No. 2020-07 by title only (if approved above)
6) Adopt Ordinance No. 2020-07
1) Hold public hearing
At the April 21, 2020 Council Meeting:
2) Read Ordinance No. 2020-07 by title only for the first time
3) City Clerk reads Ordinance No. 2020-07 by title only (if approved above)
At the May 5, 2020 Council Meeting:
4) Read Ordinance No. 2020-07 by title only for the final time
5) City Clerk reads Ordinance No. 2020-07 by title only (if approved above)
6) Adopt Ordinance No. 2020-07
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2020-12: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Coconino County Community College District and the City of Flagstaff to share fire training and education resources.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-12 by title only
2) City Clerk reads Resolution No. 2020-12 by title only (if approved above)
3) Adopt Resolution No. 2020-12
2) City Clerk reads Resolution No. 2020-12 by title only (if approved above)
3) Adopt Resolution No. 2020-12
B.
Consideration and Adoption: Public safety development fee Land Use Assumptions and Infrastructure Improvement Plan.
STAFF RECOMMENDED ACTION:
1) Adopt Land Use Assumptions
2) Adopt the Infrastructure Improvement Plan
2) Adopt the Infrastructure Improvement Plan
C.
Consideration and Adoption of Resolution No. 2020-15: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Special Election to be held on August 4, 2020, in conjunction with the City's Primary Election, to submit a question to the registered voters of Flagstaff proposing a permanent adjustment to the 1979-80 base expenditure limitation of the City of Flagstaff
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-15 by title only
2) City Clerk reads Resolution No. 2020-15 by title only (if approved above)
3) Adopt Resolution No. 2020-15
2) City Clerk reads Resolution No. 2020-15 by title only (if approved above)
3) Adopt Resolution No. 2020-15
D.
Consideration and Approval of Franchise Agreement and Adoption of Resolution No. 2020-16: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Special Election to be held on August 4, 2020, in conjunction with the City's Primary Election, declaring a proposed gas franchise beneficial to the City of Flagstaff; designating the text of a question authorizing the City of Flagstaff to enter into a franchise agreement and setting forth the proposed franchise agreement in full, to be voted on by the qualified electors of the City of Flagstaff, pursuant to the Constitution and laws of the State of Arizona and the Charter of the City of Flagstaff
STAFF RECOMMENDED ACTION:
1) Approve Franchise Agreement
2)Read Resolution No. 2020-16 by title only
3) City Clerk reads Resolution No. 2020-16 by title only (if approved above)
4) Adopt Resolution No. 2020-16
2)Read Resolution No. 2020-16 by title only
3) City Clerk reads Resolution No. 2020-16 by title only (if approved above)
4) Adopt Resolution No. 2020-16
E.
Discussion, consideration and Possible Action: Temporarily suspend Rule 5.01 of the City of Flagstaff City Council Rules of Procedure due to the COVID-19 pandemic. (Proposed suspension of one Rule of Procedure to allow for earlier start times and reordering of agenda items for meetings of City Council.)
STAFF RECOMMENDED ACTION:
Temporarily suspend Rule 5.01 of the City of Flagstaff City Council Rules of Procedure due to COVID-19 pandemic.
11.
DISCUSSION ITEMS
A.
Market Assessment and Development Alternatives for the Flagstaff Airport 32-Acre parcel owned by the City of Flagstaff.
B.
Capital Programming of Lone Tree Corridor and John Wesley Powell Extension
12.
COUNCIL LIAISON REPORTS
13.
CITY MANAGER REPORT
A.
City Manager Report
14.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |