ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
| REGULAR COUNCIL MEETING TUESDAY MAY 19, 2020 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
AGENDA
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring June 2021.
Make two appointments to terms expiring June 2023.
Make two appointments to terms expiring June 2023.
B.
Consideration of Appointment: Sustainability Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring October 2021.
6.
ROUTINE ITEMS
A.
Consideration and Approval: Insurance Renewals
STAFF RECOMMENDED ACTION:
- Accept the proposal submitted by the Arizona Municipal Risk Retention Pool, (A.M.R.R.P.), in the amount of $1,018,337 and their proposal for Workers' Compensation coverage in the amount of $749,738 for a total of $1,768,075.
- Renew current airport liability, flood and travel polices with existing carriers for $25,061 plus commission.
B.
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for CARES Act funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport.
STAFF RECOMMENDED ACTION:
Approve the grant award in the amount of $18,134,294 for Airport operational costs.
C.
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases to abate rent for at least six (6) months, due to the COVID-19 pandemic.
STAFF RECOMMENDED ACTION:
Approve lease amendments with the following lessees to abate rent:
- American Airlines
- United Airlines
- Wiseman Aviation, Inc.(fixed base operator)
- Wiseman Aviation, Inc. (hangar, offices; previous lessee was Peabody Western Coal)
- Enterprise Rent-A-Car
- Alamo Rental Car/National Rental Car
- Hertz Corporation Rental Car
- Avis Budget Rental Car
- Air Cafe (license)
- American Airlines
- United Airlines
- Wiseman Aviation, Inc.(fixed base operator)
- Wiseman Aviation, Inc. (hangar, offices; previous lessee was Peabody Western Coal)
- Enterprise Rent-A-Car
- Alamo Rental Car/National Rental Car
- Hertz Corporation Rental Car
- Avis Budget Rental Car
- Air Cafe (license)
D.
Consideration and Adoption of Ordinance No. 2020-12: An ordinance of the City Council of the City of Flagstaff, temporarily suspending Section 8-01-001-0002 of the City Code pertaining to sidewalks; providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2020-12 by title only for the final time
2) City Clerk reads Ordinance No. 2020-12 by title only (if approved above)
3) Adopt Ordinance No. 2020-12
2) City Clerk reads Ordinance No. 2020-12 by title only (if approved above)
3) Adopt Ordinance No. 2020-12
E.
Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract: for the Annual Street Maintenance and Overlay and Chip Seal Program 2020 to C and E Paving & Grading, LLC in the amount of $5,627,422.10
STAFF RECOMMENDED ACTION:
- Approve the Annual Street Maintenance Overlay and Chip Seal Program 2020 and execute a Construction Manager at Risk (CMAR) Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $5,489,422.10;
- Approve an Owner's Contingency of $138,000.00 (2.5% of the GMP) for a total contract amount of $5,627,422.10; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Grant Award: Department of Justice, Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program.
STAFF RECOMMENDED ACTION:
Approve the award from the Department of Justice for grant funds in the amount of $65,915.00; there is no City match required for this grant.
7.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2020-22: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Flagstaff Metropolitan Planning Organization, DBA MetroPlan, and the City of Flagstaff to transition administrative and financial services from the City to MetroPlan.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-22 by title only
2) City Clerk reads Resolution No. 2020-22 by title only (if approved above)
3) Adopt Resolution No. 2020-22
2) City Clerk reads Resolution No. 2020-22 by title only (if approved above)
3) Adopt Resolution No. 2020-22
B.
Consideration and Adoption of Resolution No. 2020-23: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the August 4, 2020 Primary Election and November 3, 2020 General Election
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-23 by title only
2) City Clerk reads Resolution No. 2020-23 by title only (if approved above)
3) Adopt Resolution No. 2020-23
2) City Clerk reads Resolution No. 2020-23 by title only (if approved above)
3) Adopt Resolution No. 2020-23
C.
Consideration and Approval: City of Flagstaff and APS Clean Energy Future Memorandum of Understanding
STAFF RECOMMENDED ACTION:
Approve the Memorandum of Understanding between the City of Flagstaff and APS.
D.
Consideration and Adoption of Resolution No. 2020-27: A resolution of the City of Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-27 by title only
2) City Clerk reads Resolution No. 2020-27 by title only (if approved above)
3) Adopt Resolution No. 2020-27
2) City Clerk reads Resolution No. 2020-27 by title only (if approved above)
3) Adopt Resolution No. 2020-27
E.
Consideration and Adoption of Resolution No. 2020-28: A resolution of the Flagstaff City Council adopting a Flagstaff Business Retention and Expansion Incentive program support small businesses and other targeted industries; and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-28 by title only
2) City Clerk reads Resolution No. 2020-28 by title only (if approved above)
3) Adopt Resolution No. 2020-28
2) City Clerk reads Resolution No. 2020-28 by title only (if approved above)
3) Adopt Resolution No. 2020-28
F.
Consideration and Adoption of Resolution No. 2020-25: A Resolution amending the 2019/2020 Annual Action Plan to reallocate 2019/2020 Owner-Occupied Housing Rehabilitation Program funds and allocate Community Development Block Grant Program COVID-19 (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and A ction on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program : Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program.
Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and A ction on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program : Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program.
STAFF RECOMMENDED ACTION:
For the amended 2019/2020 Annual Action Plan:
- Read Resolution No.2020-25 by title only
- City Clerk reads Resolution No. 2020-25 by title only (if approved above)
- Adopt Resolution No. 2020-25
- Read Resolution No. 2020-26 by title only
- City Clerk reads Resolution No. 2020-26 by title only (if approved above)
- Adopt Resolution No. 2020-26
- Approve and authorize the reallocation and expenditure of $59,000 of one-time general fund dollars from the Mobile Home Assistance Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program
- Authorize the City Manager to execute the necessary documents
G.
Consideration and Adoption of Resolution No. 2020-24: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, confirming that the project is a public use for the benefit of the residents of the City of Flagstaff; providing for delegation of authority, condemnation authority, prior approval of purchases; and establishing an effective date
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-24 by title only
2) City Clerk reads Resolution No. 2020-24 by title only (if approved above)
3) Adopt Resolution No. 2020-24
2) City Clerk reads Resolution No. 2020-24 by title only (if approved above)
3) Adopt Resolution No. 2020-24
8.
DISCUSSION ITEMS
A.
Rio de Flag Flood Control Project - Update.
B.
Sustainable Food Systems Update
C.
Discussion on the current and future use of the Joel Montalvo Park building, also known as old Fire Station #2.
9.
COUNCIL LIAISON REPORTS
10.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Whelan to place on a future agenda a discussion regarding the City's BBB appropriations.
11.
CITY MANAGER REPORT
A.
City Manager Report
i.
City of Flagstaff Re-Entry Plan
12.
COVID-19 UPDATES
13.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
14.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |