ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
PARTICIPATION FOR PUBLIC HEARING ITEMS WILL BE PERMITTED BY PHONE, PLEASE SEE INSTRUCTIONS IN THE PUBLIC HEARING SECTION OF THE AGENDA
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
PARTICIPATION FOR PUBLIC HEARING ITEMS WILL BE PERMITTED BY PHONE, PLEASE SEE INSTRUCTIONS IN THE PUBLIC HEARING SECTION OF THE AGENDA
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
| REGULAR COUNCIL MEETING TUESDAY JUNE 2, 2020 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
AGENDA
A M E N D E D
A M E N D E D
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approve the construction contract with Western Utilities Contractors, LLC, dba Overley's in the amount of $1,359,657.00 for the Summit Water project.
STAFF RECOMMENDED ACTION:
- Approve the construction contract with Western Utilities Contractors, LLC, dba Overley's in the amount of $1,359,657.00 and a contract duration period of 200 calendar days;
- Approve a contract allowance of $67,982.85, which is 5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $135,965.70 which is 10% of the lowest responsive bid;
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00 for the Fir Avenue Waterline Replacement Project.
STAFF RECOMMENDED ACTION:
- Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00, and a contract time period of 120 calendar days;
- Approve a contract allowance of $43,335.30, which is 7.5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $57,780.40 (10% of the contract amount, less allowances); and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval: Flagstaff Fire Department Fire Management Agreement with The Nature Conservancy
STAFF RECOMMENDED ACTION:
Approve the Fire Management Agreement between The Nature Conservancy and The City of Flagstaff Fire Department
D.
Consideration and Approval of Contract: Approval of Fort Tuthill Well Cost Sharing and Construction Agreement for electrical line joint trench with DW Tower, LLC in an amount not to exceed $74,000.
STAFF RECOMMENDED ACTION:
- Staff recommends that the City Council approve the Cost Sharing and Construction Agreement with DW Tower, LLC. in an amount not to exceed $74,000 to share the cost for design, construction and installation of the conduit containing needed electrical infrastructure from Highway 89 to a new second well site at Fort Tuthill (Ft. Tuthill Well #2); and
- Authorize the City Manager to execute the necessary documentation.
E.
Consideration and Approval of Contract: Cartegraph Software and Services Contract renewal for a 3-year term for a total cost of $187,613.64
STAFF RECOMMENDED ACTION:
- Approve the Cartegraph Software and Services Contract renewal in the amount of $187,613.64 for an additional 3-year term commencing on July 1, 2020; and
- Authorize the City Manager to execute the necessary documents.
7.
PUBLIC HEARING ITEMS
IF YOU WISH TO PROVIDE PUBLIC COMMENT ON THE FOLLOWING ITEM PLEASE EMAIL PUBLICCOMMENT@FLAGSTAFFAZ.GOV WITH YOUR NAME, ITEM NUMBER, AND PHONE NUMBER. STAFF WILL CONTACT YOU VIA PHONE TO PROVIDE YOUR COMMENTS TO COUNCIL AND THE PUBLIC, AT WHICH TIME COUNCIL MAY ASK YOU QUESTIONS IF COUNCIL DESIRES
.
A.
Consideration and Adoption of Ordinance No. 2020-13: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Chapter 7-03 Water System Regulations, Section 7-03-001-0010, Subsection A Water Rates, to establish a new Water Resources Infrastructure Protection through Wildland Fire Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the June 2, 2020 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2020-13 by title only for the first time
3) City Clerk reads Ordinance No. 2020-13 by title only (if approved above)
At the June 16, 2020 Council Meeting:
4) Hold Public Hearing
5) Read Ordinance No. 2020-13 by title only for the final time
6) City Clerk reads Ordinance No. 2020-13 by title only (if approved above)
7) Adopt Ordinance No. 2020-13
1) Hold Public Hearing
2) Read Ordinance No. 2020-13 by title only for the first time
3) City Clerk reads Ordinance No. 2020-13 by title only (if approved above)
At the June 16, 2020 Council Meeting:
4) Hold Public Hearing
5) Read Ordinance No. 2020-13 by title only for the final time
6) City Clerk reads Ordinance No. 2020-13 by title only (if approved above)
7) Adopt Ordinance No. 2020-13
B.
Consideration and Adoption of Ordinance No. 2020-14: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7 Health and Sanitation, Section 7-04-001-0010 Fees, Subsection I, by restructuring the Environmental Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the June 2, 2020 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2020-14 by title only for the first time
3) City Clerk reads Ordinance No. 2020-14 by title only (if approved above)
At the June 16, 2020 Council Meeting:
4) Hold Public Hearing
5) Read Ordinance No. 2020-14 by title only for the final time
6) City Clerk reads Ordinance No. 2020-14 by title only (if approved above)
7) Adopt Ordinance No. 2020-14
1) Hold the Public Hearing
2) Read Ordinance No. 2020-14 by title only for the first time
3) City Clerk reads Ordinance No. 2020-14 by title only (if approved above)
At the June 16, 2020 Council Meeting:
4) Hold Public Hearing
5) Read Ordinance No. 2020-14 by title only for the final time
6) City Clerk reads Ordinance No. 2020-14 by title only (if approved above)
7) Adopt Ordinance No. 2020-14
8.
REGULAR AGENDA
A.
Consideration and Adoption: City of Flagstaff Re-Entry Plan.
STAFF RECOMMENDED ACTION:
Staff is recommending City Council discuss and adopt the City of Flagstaff Re-Entry Plan.
B.
Consideration and Approval: Legends Entertainment District Agreement (Advertising for Discover Flagstaff/CVB)
STAFF RECOMMENDED ACTION:
Approve the two-year renewal of the Legends Entertainment District advertising agreement with Discover Flagstaff in the amount of $78,000 per year for FY '21 and FY '22. This is the same amount as previously approved by City Council for FY's 18 – 20 for the same downtown Phoenix billboard placement.
C.
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases and Hangar Permits to offer rent abatement from a minimum of three (3) months or a maximum of six (6) months, due to the economic impacts of the COVID-19 pandemic.
STAFF RECOMMENDED ACTION:
- Approve lease amendments with all of the airport tenants to abate rent for three (3) or six (6) months (copies of the lease amendments are attached).
- Approve hangar permit amendments with all hangar tenants to abate rent for three (3) or six (6) months, and authorize the Airport Director to administratively approve these amendments (a sample amendment is attached)
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with Stifel, Nicolaus & Company, Inc. to provide Underwriting Services for issuing Certificates of Participation debt. The contract has a maximum total cost not to exceed $900,000.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract for Bond Underwriting Services with Stifel, Nicolaus & Company, Inc. for a fee of $5.00 per $1,000 of bond par issuance for underwriting and $2.00 per $1,000 of bond par issuance for management services for a total of $875,000 plus regulatory and marketing expenses for a maximum total not to exceed an amount of $900,000 utilizing a cooperative contract through the Crane Elementary School District #13 RFP C-005-1718; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract: Cooperative Purchase Contract with Greenberg Traurig, LLP to provide Bond Counsel services for issuing Certificate of Participation debt in an amount not to exceed $125,000.
STAFF RECOMMENDED ACTION:
- Approve the cooperative purchase contract for Bond Counsel services through Greenburg Traurig LLP for a fee of $1.00 per $1,000 of bond par issuance and an amount not to exceed $125,000 utilizing a cooperative purchase agreement through the Chandler Unified School District #80, RFP #01-18-022; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Adoption of Resolution No. 2020-29: A resolution of the City of Flagstaff, Arizona Mayor and Common Council, designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2020 expenditure limitation report to the Arizona Auditor General
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-29 by title only
2) City Clerk reads Resolution No. 2020-29 by title only (if approved above)
3) Adopt Resolution No.2020-29
2) City Clerk reads Resolution No. 2020-29 by title only (if approved above)
3) Adopt Resolution No.2020-29
G.
Consideration and Adoption of Ordinance/Resolution No. 2020-30: A resolution of the City of Flagstaff, Arizona Mayor and Common Council designating the Chief Fiscal Officer for officially submitting the fiscal year 2021 expenditure limitation report to the Arizona Auditor General
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-30 by title only
2) City Clerk reads Resolution No. 2020-30 by title only (if approved above)
3) Adopt Resolution No. 2020-30
2) City Clerk reads Resolution No. 2020-30 by title only (if approved above)
3) Adopt Resolution No. 2020-30
H.
Consideration and Adoption of Resolution No. 2020-31: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2020-2021; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies.
(Adopt Tentative Budget for City FY 2020-2021)
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-31 by title only
2) City Clerk reads Resolution No. 2020-31 by title only (if approved above)
3) Adopt Resolution No. 2020-31
2) City Clerk reads Resolution No. 2020-31 by title only (if approved above)
3) Adopt Resolution No. 2020-31
9.
DISCUSSION ITEMS
A.
Library updates and discussion on adjusting hours of operation
B.
Discussion regarding Governor Ducey's Declaration of State of Emergency
10.
COUNCIL LIAISON REPORTS
11.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Whelan to place on a future agenda a discussion regarding the development of an online portal for citizens to submit and sign Citizen Petitions to the City Council.
B.
Future Agenda Item Request (F.A.I.R.)A Citizens' Petition requesting that the Council to "examine Towns on Lone Tree/Tract 22 Student Housing Development (Symmetry/Valeo)"
12.
CITY MANAGER REPORT
A.
City Manager Report
i.
Discussion and Possible Direction on Proposed Climate Resolution
13.
COVID-19 UPDATES
14.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |