| REGULAR COUNCIL MEETING TUESDAY JULY 7, 2020 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
AGENDA
A M E N D E D
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Brad Hill, Water
Resources Services Director
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Planning and Zoning Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring December 2022.
B.
Consideration of Appointments: Tourism Commission.
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring January 2023.
7.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Nicholas Guttilla, Safeway #1225, 1500 E. Cedar Ave., Series 9S (liquor store), Sampling Privileges.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Craig Allen Bouchard, "Southside Tavern," 117 S. San Francisco, Series 06, Location/Owner Transfer.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
8.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, Transaction Privilege Tax and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for Fiscal Year 2019-20.
STAFF RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectible Municipal Services accounts, Miscellaneous Account Receivables, Transaction Privilege Tax accounts and Insufficient Funds in the combined amount of $198,972.57.
B.
Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court.
STAFF RECOMMENDED ACTION:
Approve the appointments of Honorable Charles Adornetto, Honorable Gerald McCafferty, and Honorable Susan Slasor as On-Call Magistrates.
C.
Consideration and Approval of Contract: Joint Funding Agreement Renewal with United States Geological Survey for a streamflow gauge at Newman Canyon in the amount of $99,100.
STAFF RECOMMENDED ACTION:
- Approve the Joint Funding Agreement with the U.S. Geological Survey (USGS) to contribute $99,100 from July 1, 2020, to September 30, 2024; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of AZCares Grant Agreement: Approve the agreement between the State of Arizona, acting through the Governor's Office and the City of Flagstaff for the AZCares Grant.
STAFF RECOMMENDED ACTION:
Approve the Grant Agreement with the State of Arizona, acting through the Governor's Office for AZCares funds for Public Safety Salary and Employee-Related-Expenses for the period of March 1, 2020, to December 30, 2020, in the amount of $8,614,855.
E.
Consideration and Approval of Grant Award: Approve the Grant Agreement between the Arizona Criminal Justice Commission and the City of Flagstaff for the AZ Coronavirus Emergency Supplemental Funding Program.
STAFF RECOMMENDED ACTION:
Approve the grant agreement with Arizona Criminal Justice Commission (ACJC) for the AZ Coronavirus Emergency Supplemental Funding in the amount of $144,486.
F.
Consideration and Approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for the Northern Arizona Street Crimes Task Force (METRO unit).
STAFF RECOMMENDED ACTION:
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $283,494.00 for FY2020-2021.
G.
Consideration and Approval of Cooperative Purchase Contract: With ABM Electrical Power Services, LLC in the amount of $57,830 for an Arc Flash Electrical Study at the Water Reclamation Facilities.
STAFF RECOMMENDED ACTION:
- Approve a Cooperative Purchase Contract in the amount of $57,830.00 with ABM Electrical Power Services, LLC for an Arc Flash Electrical Study that has already been completed through the Maricopa County Cooperative contract #171017-S; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of Contract: Annual Master Agreement for Software Maintenance with Hexagon for software utilized by the City Police Department in the amount of $256,619.12.
STAFF RECOMMENDED ACTION:
1.) Approve the Annual Master Agreement for Software Maintenance with Hexagon in the amount of $256,619.12; and
2.) Authorize the City Manager to execute all necessary documents.
9.
ROUTINE ITEMS
A.
Consideration and Approval of Preliminary Plat Ponderosa Parkway LLC requests Preliminary Plat approval for Ponderosa Parkway Condominiums—a 169-unit residential condominium subdivision at 1650 E. Ponderosa Parkway on 11.97 acres in the HR (High Density Residential) Zone.
STAFF RECOMMENDED ACTION:
The Planning and Zoning Commission recommends (by 5-0 vote on June 10, 2020) the City Council approve the Preliminary Plat.
B.
Consideration and Approval of Contract: Professional Architectural Design Services Contract for the Airport Snow Removal Equipment Building in the amount of $859,977.
STAFF RECOMMENDED ACTION:
- Approve a Professional Architectural Design Services Contract with APMI, Inc. for the programing and design phased services in the amount of $859,977 with a contract time of 365 calendar days; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Ordinance No. 2020-16: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2021.
(Primary and secondary property tax levies for FY 2020-2021)
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2020-16 by title only for the final time
2) City Clerk reads Ordinance No. 2020-16 by title only (if approved above)
3) Adopt Ordinance No. 2020-16
2) City Clerk reads Ordinance No. 2020-16 by title only (if approved above)
3) Adopt Ordinance No. 2020-16
D.
Consideration and Adoption of Ordinance No. 2020-18: An ordinance amending Flagstaff City Code Title 9, Traffic, Chapter 9-05, Bicycles.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2020-18 by title only for the final time
2) City Clerk reads Ordinance No. 2020-18 by title only (if approved above)
3) Adopt Ordinance No. 2020-18
2) City Clerk reads Ordinance No. 2020-18 by title only (if approved above)
3) Adopt Ordinance No. 2020-18
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2020-42: A resolution approving an Amendment to an Intergovernmental/Third-Party Agreement between the City of Flagstaff, Coconino County and Paw Placement of Northern Arizona (PPNAZ) for Animal Sheltering Services.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-42 by title only
2) City Clerk reads Resolution No. 2020-42 by title only (if approved above)
3) Adopt Resolution No. 2020-42
2) City Clerk reads Resolution No. 2020-42 by title only (if approved above)
3) Adopt Resolution No. 2020-42
B.
Consideration and Adoption of Resolution No. 2020-43: A resolution of the Flagstaff City Council adopting a Flagstaff Automotive Sales Tax Rebate Program to further the City's climate action goals and to support local automotive dealers
(Flagstaff Automotive Sales Tax Rebate Program)
Consideration and Adoption of Resolution No. 2020-44: A resolution of the Flagstaff City Council adopting a Flagstaff Business Attraction Job Creation Incentive Program to assist in attracting new businesses that will provide high wage jobs in specific industry sectors (Flagstaff Business Attraction Job Creation Incentive Program)
Consideration and Adoption of Resolution No. 2020-45: A resolution of the Flagstaff City Council adopting a Development Reinvestment Incentive Program to assist in attracting new businesses that will provide high wage jobs in targeted industry sectors (Flagstaff Business Attraction Development Reinvestment Incentive Program)
Consideration and Adoption of Resolution No. 2020-44: A resolution of the Flagstaff City Council adopting a Flagstaff Business Attraction Job Creation Incentive Program to assist in attracting new businesses that will provide high wage jobs in specific industry sectors (Flagstaff Business Attraction Job Creation Incentive Program)
Consideration and Adoption of Resolution No. 2020-45: A resolution of the Flagstaff City Council adopting a Development Reinvestment Incentive Program to assist in attracting new businesses that will provide high wage jobs in targeted industry sectors (Flagstaff Business Attraction Development Reinvestment Incentive Program)
STAFF RECOMMENDED ACTION:
Flagstaff Automotive Sales Tax Rebate Program:
1) Read Resolution No. 2020-43 by title only
2) City Clerk reads Resolution No. 2020-43 by title only (if approved above)
3) Adopt Resolution No. 2020-43
Flagstaff Business Attraction Job Creation Incentive Program:
1) Read Resolution No. 2020-44 by title only
2) City Clerk reads Resolution No. 2020-44 by title only (if approved above)
3) Adopt Resolution No. 2020-44
Flagstaff Business Attraction Development Reinvestment Incentive Program:
1) Read Resolution No. 2020-45 by title only
2) City Clerk reads Resolution No. 2020-45 by title only (if approved above)
3) Adopt Resolution No. 2020-45
1) Read Resolution No. 2020-43 by title only
2) City Clerk reads Resolution No. 2020-43 by title only (if approved above)
3) Adopt Resolution No. 2020-43
Flagstaff Business Attraction Job Creation Incentive Program:
1) Read Resolution No. 2020-44 by title only
2) City Clerk reads Resolution No. 2020-44 by title only (if approved above)
3) Adopt Resolution No. 2020-44
Flagstaff Business Attraction Development Reinvestment Incentive Program:
1) Read Resolution No. 2020-45 by title only
2) City Clerk reads Resolution No. 2020-45 by title only (if approved above)
3) Adopt Resolution No. 2020-45
C.
Consideration and Adoption of Resolution No. 2020-46:
A resolution adopting the Management Plan for Legally-Designated Open Space Properties.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-46 by title only
2) City Clerk reads Resolution No. 2020-46 by title only (if approved above)
3) Adopt Resolution No. 2020-46
2) City Clerk reads Resolution No. 2020-46 by title only (if approved above)
3) Adopt Resolution No. 2020-46
D.
Consideration and Adoption of Resolution No. 2020-38: A resolution of the Flagstaff City Council authorizing the acquisition of real property interests necessary for the Rio de Flag Flood Control Project, a public use, providing for delegation of authority, condemnation authority, prior approval of purchases, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-38 by title only
2) City Clerk reads Resolution No. 2020-38 by title only (if approved above)
3) Adopt Resolution No. 2020-38
2) City Clerk reads Resolution No. 2020-38 by title only (if approved above)
3) Adopt Resolution No. 2020-38
E.
Consideration and Adoption of Ordinance No. 2020-20: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for the Lone Tree Overpass Project, providing for delegation of authority; and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the July 7, 2020 Council Meeting:
1) Read Ordinance No. 2020-20 by title only for the first time
2) City Clerk reads Ordinance No. 2020-20 by title only (if approved above)
At the August 18, 2020 Council Meeting:
3) Read Ordinance No. 2020-20 by title only for the final time
4) City Clerk reads Ordinance No. 2020-20 by title only (if approved above)
5) Adopt Ordinance No.2020-20
1) Read Ordinance No. 2020-20 by title only for the first time
2) City Clerk reads Ordinance No. 2020-20 by title only (if approved above)
At the August 18, 2020 Council Meeting:
3) Read Ordinance No. 2020-20 by title only for the final time
4) City Clerk reads Ordinance No. 2020-20 by title only (if approved above)
5) Adopt Ordinance No.2020-20
F.
Consideration and Adoption of Ordinance No. 2020-19: An Ordinance of the Flagstaff City Council authorizing the abandonment of a parking easement across real property located along the west side of Woodlands Village Boulevard north of McConnell Drive in exchange for a Flagstaff Urban Trails System easement; delegating authority, approving forms, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the July 7, 2020 Council Meeting:
1) Read Ordinance No. 2020-19 by title only for the first time
2) City Clerk reads Ordinance No. 2020-19 by title only (if approved above)
At the August 18, 2020 Council Meeting:
3) Read Ordinance No. 2020-19 by title only for the final time
4) City Clerk reads Ordinance No. 2020-19 by title only (if approved above)
5) Adopt Ordinance No. 2020-19
1) Read Ordinance No. 2020-19 by title only for the first time
2) City Clerk reads Ordinance No. 2020-19 by title only (if approved above)
At the August 18, 2020 Council Meeting:
3) Read Ordinance No. 2020-19 by title only for the final time
4) City Clerk reads Ordinance No. 2020-19 by title only (if approved above)
5) Adopt Ordinance No. 2020-19
G.
Consideration and Adoption of Resolution No. 2020-47: A resolution approving Amendment Three to lease agreement between the City of Flagstaff and Theatrikos, Inc.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-47 by title only
2) City Clerk reads Resolution No. 2020-47 by title only (if approved above)
3) Adopt Resolution No. 2020-47
2) City Clerk reads Resolution No. 2020-47 by title only (if approved above)
3) Adopt Resolution No. 2020-47
11.
DISCUSSION ITEMS
A.
Indigenous Commission / Committee & Youth Commission / Committee
B.
Follow-up Discussion: Partial lane and partial alley closures in Downtown
12.
COUNCIL LIAISON REPORTS
13.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.)A Citizens' Petition requesting that the Council "review and reform our Flagstaff Police Department's use-of-force policies, funding allocations, and community engagement policies."
14.
CITY MANAGER REPORT
A.
City Manager Report
i.
Manager's Budget Memo
15.
COVID-19 UPDATES
A.
Discussion of Re-Entry Plan and Monitoring Criteria
16.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
17.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |