COMBINED SPECIAL MEETING/WORK SESSION AGENDA
A M E N D E D
A M E N D E D
| COMBINED SPECIAL MEETING/WORK SESSION TUESDAY DECEMBER 8, 2020 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
SPECIAL MEETING
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Pledge of Allegiance and Mission Statement
MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
3.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR EVANS VICE MAYOR SHIMONI COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER ODEGAARD COUNCILMEMBER SALAS COUNCILMEMBER WHELAN |
4.
Public Participation
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
Proclamation: Mayor's Monarch Butterfly Pledge
6.
Consideration and Adoption of Resolution No. 2020-61: Resolution amending the 2019/2020 Annual Action Plan to allocate $766,551.00 in Community Development Block Grant Program Coronavirus (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD).
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-61 (amended with finalized funding allocations) by title only
2) City Clerk reads Resolution No. 2020-61 by title only (if approved above)
3) Adopt Resolution No. 2020-61
2) City Clerk reads Resolution No. 2020-61 by title only (if approved above)
3) Adopt Resolution No. 2020-61
7.
Consideration and Approval of Contract:
Approve the construction contract with RTR Paving & Resurfacing, LLC in the amount of $1,699,908.00 for the Fourth Street Reconstruction project.
STAFF RECOMMENDED ACTION:
- Approve the construction contract with RTR Paving & Resurfacing, LLC in the amount of $1,699,908.00 and a contract duration of 250 calendar days;
- Approve a contract allowance of $84,995.40, which is 5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $169,990.80 which is 10% of the lowest responsive bid;
- Authorize the City Manager to execute the necessary documents.
8.
Consideration and Adoption of Resolution No. 2020-67: A resolution of the City of Flagstaff, Arizona reaffirming the City of Flagstaff's designation as a "Golden Rule City"
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-67 by title only
2) City Clerk reads Resolution No. 2020-67 by title only (if approved above)
3) Adopt Resolution No. 2020-67
2) City Clerk reads Resolution No. 2020-67 by title only (if approved above)
3) Adopt Resolution No. 2020-67
9.
Consideration and Adoption of Resolution No. 2020-70: A resolution of the Flagstaff City Council signing onto the We Are Still In Coalition's "All In" Climate Statement
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-70 by title only
2) City Clerk reads Resolution No. 2020-70 by title only (if approved above)
3) Adopt Resolution No. 2020-70
2) City Clerk reads Resolution No. 2020-70 by title only (if approved above)
3) Adopt Resolution No. 2020-70
10.
Consideration and Adoption of Resolution No. 2020-68: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the settlement of the matter of Tremayne Nez v. The city of Flagstaff, et. al., Case No. CV08146, currently pending in the United States District Court for the District of Arizona.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2020-68 by title only
2) City Clerk reads Resolution No. 2020-68 by title only (if approved above)
3) Adopt Resolution No. 2020-68
2) City Clerk reads Resolution No. 2020-68 by title only (if approved above)
3) Adopt Resolution No. 2020-68
11.
Recognition of Outgoing Mayor and Councilmembers
12.
Adjournment
WORK SESSION
1.
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Review of Draft Agenda for the 12/15/2020 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
3.
Downtown Visioning Plan Update
4.
Neighborhood Association Updates (La Plaza Vieja and Southside)
5.
Rio de Flag Flood Control Project - Update
6.
Courthouse Art Piece and Process Update
7.
Public Participation
8.
Informational Items To/From Mayor, Council, and City Manager; future agenda item requests
9.
Adjournment
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2020. __________________________________________ Stacy Saltzburg, MMC, City Clerk |