| REGULAR COUNCIL MEETING TUESDAY APRIL 6, 2021 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
AGENDA
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR DEASY VICE MAYOR DAGGETT COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of February 2, 2021; Work Session of February 9, 2021; Regular Meeting of March 2, 2021; Executive Session of March 9, 2021; and Executive Session of March 23, 2021.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of February 2, 2021; Work Session of February 9, 2021; Regular Meeting of March 2, 2021; Executive Session of March 9, 2021; and Executive Session of March 23, 2021.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: National Service Recognition Day
B.
Proclamation: Sexual Assault Awareness Day
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Open Spaces Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring April 2024.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Amy S. Nations, "Hampton Inn & Suites", 990 N. Country Club Drive, Series 07 (Beer and Wine Bar), New Application.
STAFF RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Multiple Job Order Contracting Services Contracts for upcoming projects at Pulliam Airport under $1,000,000.00 that are Federal Aviation Administration (FAA) CARES Act funded.
STAFF RECOMMENDED ACTION:
- Approve award of Job Order Contracting Services Contracts to six contractors representing two discipline areas.
- Horizontal Construction: Combs Construction Company, Inc., Fann Contracting, Inc., J. Banicki Construction, Inc.
- Vertical Construction: FCI Constructors, Inc., Loven Contracting, Inc., Wespac Construction, Inc.
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: With Advanced Chemical Transport, Inc., d/b/a ACTenviro, for Hazardous Waste Removal and Disposition in an amount not to exceed $200,000.00.
STAFF RECOMMENDED ACTION:
- Approve the Contract with Advanced Chemical Transport Inc., d/b/a ACTenviro, on a time and materials basis for an amount not to exceed $200,000.00; and
- Authorize City Manager to execute the necessary documents.
C.
Consideration and Approval of Cooperative Purchase Contract: Purchase of two (2) 2021 Chevrolet Silverado 1500 4WD Double Cab 147" work trucks from Courtesy Chevrolet in the amount of $60,161.50.
STAFF RECOMMENDED ACTION:
- Approve the equipment purchase of two 2022 Chevrolet Silverado 1500 4WD Double Cab 147" work trucks from Courtesy Chevrolet through a State of Arizona cooperative purchasing contract #ADSP017-166120 in the amount of $60,161.50; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Purchase Itron Encoder Receiver Transmitters (ERT) Endpoints and related parts and supplies from Mountain States Pipe and Supply, Co. through a Sole Source purchase contract in the amount not to exceed $200,000.
STAFF RECOMMENDED ACTION:
- Approve the sole source purchase contract with Mountain States Pipe and Supply, Co. to purchase Itron Encoder Receiver Transmitters (ERTs) and any related parts not to exceed $200,000; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Grant Agreement: Acceptance of the Governor's Office of Highway Safety Proposition 207 Grant Award for Equipment.
STAFF RECOMMENDED ACTION:
Approve the application to the Flagstaff Police Department from the Governor's Office of Highway Safety for grant funds in the amount of $94,216.70. There is no city match of funds required.
F.
Consideration and Approval: Surface Transportation Reauthorization Project Authorization Request
STAFF RECOMMENDED ACTION:
Approve the project request letter seeking authorization for the Lone Tree Corridor project within the upcoming surface transportation reauthorization legislation.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Off-Track Wagering Facility Permit: J&J Equine Enterprises, LLC, dba Arizona Downs, located at Dirty Birdies Sports Bar & Grill, 2285 E. Butler Avenue.
STAFF RECOMMENDED ACTION:
Approve the New Off-Track Wagering Permit for J&J Equine Enterprises, LLC, dba Arizona Downs.
B.
Consideration and Approval of Contract: Cooperative Purchase Contract with Governmentjobs.com, Inc., a California Corporation, DBA NEOGOV to provide three software modules. 1. Insight/Online Hiring Center provides a comprehensive employment application and recruitment process technology solution; 2. NEOGOV PERFORM provides a comprehensive employee performance evaluation technology solution, and 3. NEOGOV LEARN provides a comprehensive online training and development technology solution. The contract has a maximum total cost not to exceed $236,125.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract for NEOGOV Human Resource software package with Governmentjobs.com, Inc., DBA NEOGOV for a fee not to exceed an amount of $236,125 utilizing a cooperative contract through the Pascua Yaqui Tribe Tucson, Arizona; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Possible Adoption: City Council Rules of Procedure
STAFF RECOMMENDED ACTION:
Approve the City Council Rules of Procedure dated April 6, 2021.
D.
Consideration and Approval: Section 8 Security Deposit Assistance Program - a loan program to assist voucher holders to overcome the barrier of high-security deposits.
STAFF RECOMMENDED ACTION:
Approve Section 8 Security Deposit Assistance Program and authorize staff to make non-substantive administrative amendments as necessary
11.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01).
Should the Council decide to deny the requested Zoning Map Amendment:
At the April 6, 2021 Council Meeting:
1) Hold the Public Hearing
2) Approve a motion to deny the application for Zoning Map Amendment
Should the Council decide to approve the requested Zoning Map Amendment:
At the April 6, 2021 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2021-06 by title only for the first time
3) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
At the April 20, 2021 Council Meeting:
4) Read Ordinance No. 2021-06 by title only for the final time
5) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
6) Adopt Ordinance No. 2021-06
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01).
Should the Council decide to deny the requested Zoning Map Amendment:
At the April 6, 2021 Council Meeting:
1) Hold the Public Hearing
2) Approve a motion to deny the application for Zoning Map Amendment
Should the Council decide to approve the requested Zoning Map Amendment:
At the April 6, 2021 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2021-06 by title only for the first time
3) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
At the April 20, 2021 Council Meeting:
4) Read Ordinance No. 2021-06 by title only for the final time
5) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
6) Adopt Ordinance No. 2021-06
12.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2021-08 and Resolution No. 2021-13: An ordinance amending the interceptors types, capacity, location, and maintenance for the regulation of fats, oils, and grease coming into Flagstaff's water reclamation plants; and a resolution adopting the Fats, Oil, and Grease Manual.
STAFF RECOMMENDED ACTION:
At the April 6, 2021 Council Meeting:
1) Read Ordinance No. 2021-08 by title only for the first time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
3) Read Resolution No. 2021-13 by title only
4) City Clerk reads Resolution No. 2021-13 by title only (if approved above)
At the April 20, 2021 Council Meeting:
5) Read Ordinance No. 2021-06 by title only for the final time
6) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
7) Adopt Ordinance No. 2021-06
8) Adopt Resolution No. 2021-13
1) Read Ordinance No. 2021-08 by title only for the first time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
3) Read Resolution No. 2021-13 by title only
4) City Clerk reads Resolution No. 2021-13 by title only (if approved above)
At the April 20, 2021 Council Meeting:
5) Read Ordinance No. 2021-06 by title only for the final time
6) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
7) Adopt Ordinance No. 2021-06
8) Adopt Resolution No. 2021-13
B.
Consideration and Adoption of Ordinance No. 2021-07: An ordinance amending Flagstaff City Code Section 7-02-001-0042 regulating scavenger waste, grease haulers and scavenger waste permits.
STAFF RECOMMENDED ACTION:
At the April 6, 2021 Council Meeting:
1) Read Ordinance No. 2021-07X by title only for the first time
2) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-07 by title only for the final time
4) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
5) Adopt Ordinance No.2021-07
1) Read Ordinance No. 2021-07X by title only for the first time
2) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-07 by title only for the final time
4) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
5) Adopt Ordinance No.2021-07
C.
Consideration and Adoption of Ordinance No. 2021-10 and Resolution No. 2021-14: An ordinance amending multiple portions Chapter 7-02 with respect to local limits for significant industrial users of the water reclamation system, and a resolution amending the Enforcement Response Plan.
STAFF RECOMMENDED ACTION:
At the April 6, 2021 Council Meeting:
1) Read Ordinance No. 2021-10 by title only for the first time
2) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
3) Read Resolution No. 2021-14 by title only
4) City Clerk reads Resolution No. 2021-14 by title only (if approved above)
At the April 20, 2021 Council Meeting:
5) Read Ordinance No. 2021-10 by title only for the final time
6) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
7) Adopt Ordinance No. 2021-10
8) Adopt Resolution No. 2021-14
1) Read Ordinance No. 2021-10 by title only for the first time
2) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
3) Read Resolution No. 2021-14 by title only
4) City Clerk reads Resolution No. 2021-14 by title only (if approved above)
At the April 20, 2021 Council Meeting:
5) Read Ordinance No. 2021-10 by title only for the final time
6) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
7) Adopt Ordinance No. 2021-10
8) Adopt Resolution No. 2021-14
D.
Consideration and Adoption of Ordinance No. 2021-09: An ordinance amending Section 7-03-001-0015 related to City Water Systems Cross Connection Control
STAFF RECOMMENDED ACTION:
At the April 6, 2021 Council Meeting:
1) Read Ordinance No. 2021-09 by title only for the first time
2) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-09 by title only for the final time
4) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
5) Adopt Ordinance No. 2021-09
1) Read Ordinance No. 2021-09 by title only for the first time
2) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-09 by title only for the final time
4) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
5) Adopt Ordinance No. 2021-09
E.
Consideration and Adoption of Ordinance No. 2021-11: An Ordinance of the City of Flagstaff amending easements on McMillan Mesa with Arizona Public Service Company (APS) and US West Wireless LLC, and approving an agreement for remediation services with APS, with conditions, providing for severability, authority for clerical corrections, and establishing an effective date; and
Consideration and Approval of Land Restoration Agreement with APS for restoration of lands affected by easement boundary changes.
STAFF RECOMMENDED ACTION:
At the April 6, 2021 Council Meeting:
1) Read Ordinance No. 2021-11 by title only for the first time
2) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-11 by title only for the final time
4) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
5) Adopt Ordinance No. 2021-11
6) Approve the Land Restoration Agreement with APS to restore lands affected by the easement boundary changes.
1) Read Ordinance No. 2021-11 by title only for the first time
2) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
At the April 20, 2021 Council Meeting:
3) Read Ordinance No. 2021-11 by title only for the final time
4) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
5) Adopt Ordinance No. 2021-11
6) Approve the Land Restoration Agreement with APS to restore lands affected by the easement boundary changes.
13.
COUNCIL LIAISON REPORTS
14.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Salas to place on a future agenda a discussion about strengthening existing City programs related to business services by creating a Business One-Stop Shop (BOSS) including, but not limited to, a Business One-Stop Shop (BOSS) online portal and a Business One-Stop Shop (BOSS) service desk at the City Hall for business resources and services from start-ups to business expansions.
B.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Salas to place on a future agenda a discussion about bolstering economic development by creating and funding a robust Workforce Development Program to expand and strengthen current workforce development efforts by the City
15.
CITY MANAGER REPORT
A.
City Manager Report
16.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
17.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2021. __________________________________________ Stacy Saltzburg, MMC, City Clerk |