| REGULAR COUNCIL MEETING TUESDAY APRIL 20, 2021 |
STAFF CONFERENCE ROOM SECOND FLOOR - CITY HALL 211 WEST ASPEN AVENUE 3:00 P.M. |
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments may be submitted to publiccomment@flagstaffaz.gov
If you wish to address the City Council with a public comment by phone you must submit the following information:
First and Last Name
Phone Number
Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov.
AGENDA
A M E N D E D
A M E N D E D
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR DEASY VICE MAYOR DAGGETT COUNCILMEMBER ASLAN COUNCILMEMBER MCCARTHY |
COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
National Student Leadership Week
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Planning and Zoning Commission.
STAFF RECOMMENDED ACTION:
Make two appointments to terms expiring December 2023.
B.
Consideration of Appointments: Airport Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring October 2021.
7.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Approve the construction contract with Sellers and Sons, Inc. in the amount of $727,880.27 for the Huntington Waterline Replacement Project.
STAFF RECOMMENDED ACTION:
- Approve the Construction Contract with Sellers and Sons Inc. in the amount of $727,880.27, and a contract time of 160-calendar days: and
- Approve a contract allowance of $41,200.77, which is 6% of the lowest responsive, responsible bid of $686,679.50;
- Approve Change Order Authority to the City Manager in the amount of $68,667.95 (10% of the contract amount, less allowances)
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of a Cooperative Purchase Contract: To purchase one (1) 2017 Caterpillar 12M3 AWD Motor Grader from Caterpillar, Inc through a cooperative purchase contract with the City of Tucson Procurement Department #161534-01 in the amount of $228,000.00 plus sales tax $20,292.00 for a total of $248,292.00. AND To purchase one (1) 2019 Caterpillar 12M3 AWD TR Motor Grader from Caterpillar, Inc through a cooperative purchase contract with the City of Tucson Procurement Department #161534-01 in the amount of $246,500.00 plus sales tax $21,939.00 for a total of $268,439.00.
STAFF RECOMMENDED ACTION:
- Approve the equipment purchase for one (1) 2017 Caterpillar 12M3 AWD Motor Grader from Caterpillar, Inc and one (1) 2019 Caterpillar 12M3 AWD Motor Grader from Caterpillar, Inc for the combined amount of $474,500.00, plus applicable taxes, for a total of $516,731.00 through cooperative purchase contract #161534.
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Final Plat Ponderosa Parkway LLC requests Final Plat approval for Ponderosa Parkway Condominiums Unit 2—a 78-unit residential condominium subdivision at 1650 E. Ponderosa Parkway on 11.97 acres in the High Density Residential (HR) Zone.
STAFF RECOMMENDED ACTION:
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
D.
Consideration and Approval of Contract: Approve the sole source purchase of a Movex electric mini-dozer from Movex Innovation, Inc. in the amount of $113,947.00 for Stormwater Section maintenance of concrete box culverts.
STAFF RECOMMENDED ACTION:
- Approval of the sole source purchase of a Movex electric mini-dozer from Movex Innovation, Inc. for Stormwater Section maintenance of concrete box culverts in the amount of $113,947.00, not including tax and freight; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval:
Environmental Infrastructure Assistance Program project requests
STAFF RECOMMENDED ACTION:
Approve the submission of a list of project requests for immediate consideration under the Environmental Infrastructure Assistance program.
8.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2021-08 and Resolution No. 2021-13: An ordinance amending the interceptors types, capacity, location, and maintenance for the regulation of fats, oils, and grease coming into Flagstaff's water reclamation plants; and a resolution adopting the Fats, Oil, and Grease Manual.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2021-06 by title only for the final time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
3) Adopt Ordinance No. 2021-06
4) Adopt Resolution No. 202113
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
3) Adopt Ordinance No. 2021-06
4) Adopt Resolution No. 202113
B.
Consideration and Adoption of Ordinance No. 2021-07: An ordinance amending Flagstaff City Code Section 7-02-001-0042 regulating scavenger waste, grease haulers and scavenger waste permits.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2021-07 by title only for the final time
2) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
3) Adopt Ordinance No. 2021-07
2) City Clerk reads Ordinance No. 2021-07 by title only (if approved above)
3) Adopt Ordinance No. 2021-07
C.
Consideration and Adoption of Ordinance No. 2021-10 and Resolution No. 2021-14: An ordinance amending multiple portions Chapter 7-02 with respect to local limits for significant industrial users of the water reclamation system, and a resolution amending the Enforcement Response Plan.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2021-10 by title only for the final time
2) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
3) Adopt Ordinance No. 2021-10
4) Adopt Resolution No. 2021-14
2) City Clerk reads Ordinance No. 2021-10 by title only (if approved above)
3) Adopt Ordinance No. 2021-10
4) Adopt Resolution No. 2021-14
D.
Consideration and Adoption of Ordinance No. 2021-09: An ordinance amending Section 7-03-001-0015 related to City Water Systems Cross Connection Control
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2021-09 by title only for the final time
2) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
3) Adopt Ordinance No. 2021-09
2) City Clerk reads Ordinance No. 2021-09 by title only (if approved above)
3) Adopt Ordinance No. 2021-09
E.
Consideration and Adoption of Ordinance No. 2021-11: An Ordinance of the City of Flagstaff amending easements on McMillan Mesa with Arizona Public Service Company (APS) and US West Wireless LLC, and approving an agreement for remediation services with APS, with conditions, providing for severability, authority for clerical corrections, and establishing an effective date; and
Consideration and Approval of Land Restoration Agreement with APS for restoration of lands affected by easement boundary changes.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2021-11 by title only for the final time
2) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
3) Adopt Ordinance No. 2021-11
4) Approve the Land Restoration Agreement with APS to restore lands affected by the easement boundary changes.
2) City Clerk reads Ordinance No. 2021-11 by title only (if approved above)
3) Adopt Ordinance No. 2021-11
4) Approve the Land Restoration Agreement with APS to restore lands affected by the easement boundary changes.
F.
Consideration and Approval of Lease Amendment: Lease No: GS-09B-LAZ00170 to issue a Notice to Proceed and provide lump sum payment procedures, to provide underground fiber and conduit installation, for the United States Geological Survey (USGS) facilities located at 2255 North Gemini Drive, Flagstaff, AZ 86001
STAFF RECOMMENDED ACTION:
Approve the Lease Amendment No 1 to incorporate the Section 7.02 - NOTICE TO PROCEED - Underground Conduit Installation.
G.
Consideration and Approval of Contract: Approval of a cooperative purchase contract with Aspen Communications for the completion of underground conduit and fiber installation at United States Geological Survey (USGS) Building 6 located at 2255 North Gemini Drive, Flagstaff, AZ 86001.
STAFF RECOMMENDED ACTION:
1) Approve the agreement with Aspen Communications to provide underground conduit and fiber installation work at the USGS Building 6, in the amount of $238,676.84; and
2) Authorize the City Manager to execute all necessary documents.
2) Authorize the City Manager to execute all necessary documents.
9.
REGULAR AGENDA
A.
Consideration and Approval of Contract: Red Gap Ranch Grazing Lease with Bar T Bar (-T-) Ranch in the amount of $50,408.
STAFF RECOMMENDED ACTION:
- Approve the Grazing Lease with Bar T Bar (-T-) Ranch
- Authorize the City Manager to execute the necessary documents
B.
Consideration and Adoption of Resolution No. 202
1
-15: A resolution approving the City of Flagstaff's 2021/2025 Consolidated Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 202 1 -16: A resolution approving the City of Flagstaff's 2021 Analysis of Impediments to Fair Housing Choice and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 202 1 -17: A resolution approving the City of Flagstaff's 2021/2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 202 1 -16: A resolution approving the City of Flagstaff's 2021 Analysis of Impediments to Fair Housing Choice and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
Consideration and Adoption of Resolution No. 202 1 -17: A resolution approving the City of Flagstaff's 2021/2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD).
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2021-15 by title only
2) City Clerk reads Resolution No. 2021-15 (if approved above)
3) Adopt Resolution No. 2021-15
4) Read Resolution No. 2021-16 by title only
5) City Clerk reads Resolution No. 2021-16 (if approved above)
6) Adopt Resolution No. 2021-16
7) Read Resolution No. 2021-17 by title only
8) City Clerk reads Resolution No. 2021-17 (if approved above)
9) Adopt Resolution No. 2021-17
2) City Clerk reads Resolution No. 2021-15 (if approved above)
3) Adopt Resolution No. 2021-15
4) Read Resolution No. 2021-16 by title only
5) City Clerk reads Resolution No. 2021-16 (if approved above)
6) Adopt Resolution No. 2021-16
7) Read Resolution No. 2021-17 by title only
8) City Clerk reads Resolution No. 2021-17 (if approved above)
9) Adopt Resolution No. 2021-17
C.
Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01).
Should the Council decide to deny the requested Zoning Map Amendment:
At the April 20, 2021 Council Meeting:
1) Approve a motion to deny the application for Zoning Map Amendment
Should the Council decide to approve the requested Zoning Map Amendment:
At the April 20, 2021 Council Meeting:
1) Read Ordinance No. 2021-06 by title only for the first time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
At the May 4, 2021 Council Meeting:
3) Read Ordinance No. 2021-06 by title only for the final time
4) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
5) Adopt Ordinance No. 2021-06
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01).
Should the Council decide to deny the requested Zoning Map Amendment:
At the April 20, 2021 Council Meeting:
1) Approve a motion to deny the application for Zoning Map Amendment
Should the Council decide to approve the requested Zoning Map Amendment:
At the April 20, 2021 Council Meeting:
1) Read Ordinance No. 2021-06 by title only for the first time
2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
At the May 4, 2021 Council Meeting:
3) Read Ordinance No. 2021-06 by title only for the final time
4) City Clerk reads Ordinance No. 2021-06 by title only (if approved above)
5) Adopt Ordinance No. 2021-06
10.
COUNCIL LIAISON REPORTS
11.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.)A Citizens' Petition requesting the "closure of Woody Way to cut through traffic allowing emergency access only"
12.
CITY MANAGER REPORT
A.
City Manager Report
13.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
14.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2021. __________________________________________ Stacy Saltzburg, MMC, City Clerk |