AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 18, 2012 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 12:00 NOON AND 5:30 P.M. |
12:00 NOON MEETING
Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PUBLIC PARTICIPATION
A. Recap of the Governor's Rural Economic Development Conference
by representatives of the Flagstaff Economic Vitality Division.
B. Public Participation enables the public to address the Council about an item
that is not on the agenda. Comments relating to items that are on the agenda
will be taken at the time that the item is discussed. If you wish to address the
Council at tonight's meeting, please complete a comment card and submit
it to the recording clerk as soon as possible. Your name will be called when it
is your turn to speak. You may address the Council up to three times throughout
the meeting, including comments made during Public Participation. Please
limit your remarks to three minutes per item to allow everyone an opportunity to
speak. At the discretion of the Chair, ten or more persons present at the meeting
and wishing to speak may appoint a representative who may have no more than
fifteen minutes to speak.
by representatives of the Flagstaff Economic Vitality Division.
B. Public Participation enables the public to address the Council about an item
that is not on the agenda. Comments relating to items that are on the agenda
will be taken at the time that the item is discussed. If you wish to address the
Council at tonight's meeting, please complete a comment card and submit
it to the recording clerk as soon as possible. Your name will be called when it
is your turn to speak. You may address the Council up to three times throughout
the meeting, including comments made during Public Participation. Please
limit your remarks to three minutes per item to allow everyone an opportunity to
speak. At the discretion of the Chair, ten or more persons present at the meeting
and wishing to speak may appoint a representative who may have no more than
fifteen minutes to speak.
4.
BOARD AND COMMISSION APPOINTMENTS
A.
Consideration of Appointments: Parks and Recreation Commission
RECOMMENDED ACTION:
Make the two appointments to the Parks and Recreation Commission with terms expiring in August 2015
B.
Consideration of Appointments: Board of Adjustment
RECOMMENDED ACTION:
Make the appointments as follows:
Approve two re-appointments to new terms of service which would expire May 2015
(a) Phil Scandura
(b) Dan Andersen
Approve two re-appointments to new terms of service which would expire May 2015
(a) Phil Scandura
(b) Dan Andersen
5.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Lois Franz, "Sonesta ES Suites Flagstaff", 3440 N. Country Club Drive, Series 07, Person Transfer.
RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
6.
CONSENT ITEMS
ALL MATTERS UNDER 'CONSENT AGENDA' ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTING AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
A.
Consideration and Approval of Construction Contract: Switzer Canyon Trail FUTS (Flagstaff Urban Trails System) Improvement Project.
RECOMMENDED ACTION:
1. Approve the construction contract with Woodruff Construction in the amount of $197,084.00 including an $18,300.00 contract allowance and a contract time of 70 calendar days;
2. Approve Change Order Authority in the amount of $17,880 (10% of contract amount, less allowance) for potential costs associated with unanticipated items of work; and
3. Authorize the City Manager to execute the necessary documents.
2. Approve Change Order Authority in the amount of $17,880 (10% of contract amount, less allowance) for potential costs associated with unanticipated items of work; and
3. Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Utility Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2012.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable utility accounts in the amount of $97,198.35.
C.
Consideration and Approval of Miscellaneous Receivable Account Writeoffs: Delinquent and uncollectable accounts for Fiscal Year 2012.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable miscellaneous receivable accounts in the amount of
$35,346.96
$33,322.21.
D.
Consideration and Approval of Transaction Privilege (Sales) Tax Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2012.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable transaction privilege (sales) tax accounts in the amount of $113,481.22.
E.
Consideration and Approval of Non-sufficient Funds (NSF) Check Write-offs: Delinquent and uncollectible accounts for Fiscal Year 2012.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable Non-sufficient Funds (NSF) Checks in the amount of $4,566.55.
F.
Consideration and Approval of Acceptance of Grant Funding: U.S. Department of the Interior, Bureau of Reclamation FFY 2012 North Central Arizona Water Supply Grant for the Red Gap Ranch Feasibility Study in the amount of $300,000.
RECOMMENDED ACTION:
Authorize acceptance of grant funding in the amount of $300,000 from U.S. Department of the Interior, Bureau of Reclamation for cultural, biological and groundwater resource assessments at Red Gap Ranch.
7.
ROUTINE ITEMS
No items submitted
No items submitted
RECESS
5:30 P.M. MEETING
RECONVENE REGULAR MEETING
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
8.
PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
9.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
10.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration of Minutes: August 24-25, 2012, City Council Retreat; September 4, 2012, Special City Council Meeting (Executive Session); September 4, 2012, City Council Meeting; September 11, 2012, Special City Council Meeting (Executive Session); and the September 11, 2012, City Council Work Session.
RECOMMENDED ACTION:
Approve the minutes of the August 24-25, 2012, City Council Retreat; September 4, 2012, Special City Council Meeting (Executive Session); September 4, 2012, City Council Meeting; September 11, 2012, Special City Council Meeting (Executive Session); and September 11, 2012, City Council Work Session as submitted/corrected.
11.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed.
If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak.
You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
12.
CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA
13.
PUBLIC HEARING ITEMS
No items submitted
No items submitted
14.
REGULAR AGENDA
15.
DISCUSSION ITEMS
16.
PUBLIC PARTICIPATION
17.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on _____________, at _______ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _______ day of _______________________, 2012. _______________________________________________ Elizabeth A. Burke, MMC, City Clerk |