FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JULY 2, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: Special Council Meeting (Executive Session) of June 6, 2013; Special Council Meeting (Executive Session) of June 11, 2013; Joint Work Session of June 17, 2013; and the Regular Council Meeting of June 18, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the Special Council Meeting (Executive Session) of June 6, 2013; Special Council Meeting (Executive Session) of June 11, 2013; Joint Work Session of June 17, 2013; and the Regular Council Meeting of June 18, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Danny Thomas, "The State Bar", 10 East Route 66, Series 07 (beer and wine bar), Person Transfer and Location Transfer.
RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract: Contract Employment Program for Retirees - Employee leaseback.
RECOMMENDED ACTION:
-
Approve the purchase from Smart Works Plus for an annual amount up to $800,000 plus applicable taxes.
B.
Consideration and Approval of License Agreement: National Bank of Arizona License Agreement for temporary use of property for Aquaplex staff parking.
RECOMMENDED ACTION:
-
Authorize License Agreement with National Bank of Arizona for temporary use of their property located east of the northeast corner of 4th Street and Route 66 for Aquaplex staff parking through September 30, 2013.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Grant Application: U.S. Department of Justice, FY2013 Edward Byrne Memorial Justice Assistance Grant in the amount of $23,249 to pay for Police Staff Overtime and 14 ballistic body armor vests for Coconino County Sheriff's Department and authorizing the acceptance upon award of the grant agreement.
RECOMMENDED ACTION:
Approve the submission of a grant application and authorize acceptance upon award for the U.S. Department of Justice, FY 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $23,249.
B.
Consideration and Approval of an Intergovernmental Agreement: Between the City of Flagstaff and Coconino County (County) for submission of a grant application to the U.S. Department of Justice, FY 2013 Edward Byrne Memorial Justice Assistance (JAG) Grant.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement with Coconino County for the FY 2013 Edward Byrne Memorial Justice Assistance Grant in an amount of $6,975 for the purchase of 14 ballistic body armor vests.
C.
Consideration and Adoption of Ordinance No. 2013-15: Authorizing the transfer of City-owned property to the State of Arizona in accordance with the Purchase Agreement for APN 116-13-001C (Tract No. 1 in Warranty Deed - full taking) and APN 116-13-001D (Tract No. 2 Parcel 1 and 2 - partial taking), located adjacent to existing Beulah Blvd. near Fort Tuthill.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-15 by title only for the first time
2) City Clerk reads Ordinance No. 2013-15 by title only (if approved above)
3) Read Ordinance No. 2013-15 by title only for the final time on July 16, 2013
4) City Clerk reads Ordinance No. 2013-15 by title only (if approved above)
5) Adopt Ordinance No. 2013-15 on July 16, 2013
2) City Clerk reads Ordinance No. 2013-15 by title only (if approved above)
3) Read Ordinance No. 2013-15 by title only for the final time on July 16, 2013
4) City Clerk reads Ordinance No. 2013-15 by title only (if approved above)
5) Adopt Ordinance No. 2013-15 on July 16, 2013
D.
Consideration and Adoption of Ordinance No. 2013-13:
AN ORDINANCE LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY OF FLAGSTAFF, ARIZONA, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES, ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2014.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-13 by title only for the final time on July 2, 2013
2) City Clerk reads Ordinance No. 2013-13 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2013-13
2) City Clerk reads Ordinance No. 2013-13 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2013-13
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
None
None
14.
REGULAR AGENDA
A.
Consideration and Approval of Street Closure(s): Hopi Market Arts and Craft Festival.
RECOMMENDED ACTION:
Approve the street closure at Aspen Avenue between San Francisco Street and Leroux Street on 9/28/13 at 6 am through 9/29/13 at 6 pm.
B.
Consideration and Approval of Contract: Fiscal year 2014 funding for Intake triage Services to include an Alcohol Stabilization Unit (ASU) at the Guidance Center.
RECOMMENDED ACTION:
Award the service contract to The Guidance Center, Inc. in the amount of $74,250 for fiscal year 2014 to provide Intake Triage Services to include an Alcohol Stabilization Unit.
C.
Consideration and Adoption of Ordinance No. 2013-16: An ordinance authorizing the sale of two access easements that encumber a portion of parcel 109-02-001P and benefit parcel 109-05-081A currently owned by Cedar West Capital LLC.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-16 by title only for the first time
2) City Clerk reads Ordinance No. 2013-16 by title only for the first time (if approved above)
3) Read Ordinance No. 2013-16 by title only for the final time on July 16, 2013
4) City Clerk reads Ordinance No. 2013-16 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2013-16
2) City Clerk reads Ordinance No. 2013-16 by title only for the first time (if approved above)
3) Read Ordinance No. 2013-16 by title only for the final time on July 16, 2013
4) City Clerk reads Ordinance No. 2013-16 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2013-16
D.
Consideration and Adoption of Ordinance No. 2013-12: An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the "2012 International Family of Codes, and the 2013 Amendments to City Code, Title 4, Building Regulations, and the ICC A117.1 Accessible and Usable Buildings and Facilities Standard, 2009 Edition" by reference and fixing the effective date thereof; repealing all sections of said code in conflict with this ordinance; preserving rights and duties that have already matured and proceedings that have already begun thereunder and providing penalties for the violation thereof.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-12 by title only for the final time
2) City Clerk reads Ordinance No. 2013-12 by title only (if approved above)
3) Adopt Ordinance No. 2013-12
2) City Clerk reads Ordinance No. 2013-12 by title only (if approved above)
3) Adopt Ordinance No. 2013-12
15.
DISCUSSION ITEMS
None
None
16.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
17.
PUBLIC PARTICIPATION
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |