FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 17, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of September 3, 2013; the Joint Work Session with Coconino County Board of Supervisors of September 9, 2013; and the Special Meeting (Executive Session) of September 10, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Regular Meeting of September 3, 2013; the Joint Work Session with Coconino County Board of Supervisors of September 9, 2013; and the Special Meeting (Executive Session) of September 10, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Emergency Purchase of a 700 HP Variable Frequency Drive(VFD) Motor Control for the Shop Well
RECOMMENDED ACTION:
Approve the purchase from Applied Ingenuity, LLC in the amount of $ 94,797.00.
10.
ROUTINE ITEMS
A.
Consideration of Amendment No. Two regarding the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA)
: #11-096I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2013 Highway Safety Improvement Program (HSIP), Transverse Pavement Marking Improvement Program.
RECOMMENDED ACTION:
Approve Amendment No.Two regarding the IGA/JPA between the City of Flagstaff and Arizona Department of Transportation
B.
Consideration and Adoption of Ordinance No. 2013-06: An Ordinance amending Flagstaff City Code Title 2, Boards and Commissions, Chapter 2-12, Transportation Commission, for the purpose of changing the membership of the Transportation Commission, and removing the Commission's appellate authority.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-06 by title only for the final time
2) City Clerk reads Ordinance No. 2013-06 by title only (if approved above)
3) Adopt Ordinance No. 2013-06 on September 17, 2013.
2) City Clerk reads Ordinance No. 2013-06 by title only (if approved above)
3) Adopt Ordinance No. 2013-06 on September 17, 2013.
C.
Consideration and Approval of Miscellaneous Receivable Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2013.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable miscellaneous receivable accounts in the amount of $3,831.73.
D.
Consideration and Approval of Transaction Privilege (Sales) Tax Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2013.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable transaction privilege (sales) tax accounts in the amount of $100,866.05.
E.
Consideration and Approval of Utility Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2013.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable utility accounts in the amount of $121,300.64.
F.
Consideration and Approval of an Intergovernmental Agreement with Northern Arizona Council of Governments (NACOG) to continue operation of their Head Start programs at five city-owned facilities.
RECOMMENDED ACTION:
-
Approve the intergovernmental agreement to allow NACOG to continue operating Head Start programs at the five locations where they currently are operating.
G.
City Manager Excellence Awards.
RECOMMENDED ACTION:
Discussion only
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
None
None
14.
REGULAR AGENDA
A.
Consideration of Ordinance No. 2013-20: An Ordinance adopting the prohibition of intentionally, knowingly or recklessly feeding wildlife.
RECOMMENDED ACTION:
1) Move to read Ordinance 2013-20 for the final time by title only
2) City Clerk reads Ordinance No. 2013-20 by title only (if approved above)
3) Adopt Ordinance No. 2013-20
3) Adopt Ordinance No. 2013-20
B.
Consideration and Approval of Preliminary Plat: True Life Communities PS AZ for The Estates at Pine Canyon, Unit 5 subdivision, a forty-seven lot, single-family, detached residential subdivision. The site is 29.946 acres in size and is located at 3851 South Clubhouse Circle in the Pine Canyon Development. The site is zoned R1, Single-Family Residential Zone.
RECOMMENDED ACTION:
The Planning and Zoning Commission recommends approving the Preliminary Plat.
C.
Consideration and Approval of a Preliminary Plat
: for Miramonte Homes, Tract B of Presidio in the Pines, a subdivision of 14 single-family, residential townhomes on approximately 1.65 acres located at 2700 S Presidio Drive South, within the Highway Commercial (HC) Zone.
RECOMMENDED ACTION:
The Planning and Zoning Commission recommends the City Council approve the Preliminary Plat subject to the conditions listed in the attached Conditional Use Permit (PCUP13-0004).
D.
Consideration and Possible Adoption of Resolution No. 2013-23: A resolution of the City Council of the City of Flagstaff, Arizona, ordering and calling the 2014 Primary/General Elections; and providing for and giving notice of said election(s).
RECOMMENDED ACTION:
Should the City Council wish to move forward with calling the 2014 Spring Elections:
1) Read Resolution No. 2013-23 by title only
2) City Clerk reads Resolution No. 2013-23 (if approved above)
3) Adopt Resolution No. 2013-23
1) Read Resolution No. 2013-23 by title only
2) City Clerk reads Resolution No. 2013-23 (if approved above)
3) Adopt Resolution No. 2013-23
15.
DISCUSSION ITEMS
A.
Regional Plan Discussion #3 – Ch. VII. Energy
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
RECOMMENDED ACTION:
Staff will present a brief background of data, public comment input, and policies for Chapter VII. Energy of the Flagstaff Regional Plan. Council may wish to open the discussion for public comment at this time, followed by discussion on any concerns regarding this chapter or policies to put on the 'Policy Parking Lot' list for further Council discussion, debate and decision in November and December.
B.
Discussion of the City's Materials Testing Program.
RECOMMENDED ACTION:
Consider information received from private sector service providers and provide direction to staff regarding the Materials Testing Program.
16.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
17.
PUBLIC PARTICIPATION
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |