FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 1, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of September 10, 2013; Regular Meeting of September 17, 2013; Special Meeting (Executive Session) of September 24, 2013; and Combined Special Meeting/Work Session of September 24, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Work Session of September 10, 2013; Regular Meeting of September 17, 2013; Special Meeting (Executive Session) of September 24, 2013; and Combined Special Meeting/Work Session of September 24, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Personnel Board.
RECOMMENDED ACTION:
Make one appointment to term expiring October 2016.
B.
Consideration of Appointments: Board of Adjustment.
RECOMMENDED ACTION:
Make one appointment to term expiring May 2016.
C.
Consideration of Appointments: Beautification & Public Art Commission (BPAC).
RECOMMENDED ACTION:
Make one Art Community appointment to a term expiring June 2016.
Make two At-Large appointments to terms expiring June 2016.
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Cooperative Contract: With Coconino County for Bulk Unleaded Fuel, bid number 2014-04 to Pro Petroleum of Phoenix, Arizona in the amount of $.0325 per gallon below O.P.I.S. (Oil Prices Information Services).
RECOMMENDED ACTION:
Approve the Cooperative Contract for Bulk Unleaded Fuel with Pro Petroleum.
B.
Consideration and Approval of Contract: Brannen Homes AZ6-2 Re-Roofing Contract for 22 buidings-46 dwelling units at Brannen Circle.
RECOMMENDED ACTION:
-
1) Award the Re-Roofing contract to Centennial Contractors in the amount of $114,911.91; and
2) Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Resolution No. 2013-24: A resolution adopting a new City of Flagstaff 457(b) Deferred Compensation Plan and establishing an effective date.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-24 by title only
2) City Clerk reads Resolution No. 2013-24 (if approved above)
3) Adopt Resolution No. 2013-24.
2) City Clerk reads Resolution No. 2013-24 (if approved above)
3) Adopt Resolution No. 2013-24.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Grant Intergovernmental Agreement Amendment #1: Pine Knoll Drive Safe Routes to School Project.
RECOMMENDED ACTION:
Approve Amendment #1 to the existing Intergovernmental Agreement/Joint Project Agreement (IGA) between the City of Flagstaff and Arizona Department of Transportation (ADOT) for additional grant funds in the amount of $90,897.00 for design services and ADOT review fees.
B.
Consideration of Ratifying the Grant Agreement: between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration for the Westplex Taxi Lanes Reconstruction Project at Flagstaff Pulliam Airport.
RECOMMENDED ACTION:
Ratify the Grant Agreement with the U.S. Department of Transportation, Federal Aviation Administration (FAA) in the amount of $4,905,017 for the Westplex Taxi Lanes Reconstruction Project.
C.
Consideration of Ratifying the Grant Agreement: between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration for the Sustainability Master Plan at Flagstaff Pulliam Airport.
RECOMMENDED ACTION:
Ratify the Grant Agreement with the U.S. Department of Transportation, Federal Aviation Administration (FAA) in the amount of $270,000 for the Sustainability Master Plan.
D.
Presentation of Northern Arizona Public Employees Benefits Trust (NAPEBT) Wellness Incentive Program
RECOMMENDED ACTION:
Informational presentation with opportunity to ask questions and provide input regarding the NAPEBT Wellness Incentive Program
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
None
None
14.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2013-25: A resolution of the Council of the City of Flagstaff, Arizona concerning Arizona's immigration discussion.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-25 by title only
2) City Clerk reads Resolution No. 2013-25 by title only (if approved above)
3) Adopt Resolution No. 2013-25
2) City Clerk reads Resolution No. 2013-25 by title only (if approved above)
3) Adopt Resolution No. 2013-25
15.
DISCUSSION ITEMS
A.
Discussion of the Subsidiary Decision Points that will guide the City's Redevelopment and Infill Policy
B.
Regional Plan Discussion #5 - Ch. VIII. Community Character, Prefatory Language
THIS ITEM WILL NOT BE DISCUSSED BEFORE 7:00 P.M.
THIS ITEM WILL NOT BE DISCUSSED BEFORE 7:00 P.M.
RECOMMENDED ACTION:
Staff will present a brief background of data, public comment input, and policies for
Chapter VIII. Community Character of the
Flagstaff Regional Plan. Council may wish to open the discussion for public comment at this time, followed by discussion on any concerns regarding this chapter or policies to put on the 'Policy Parking Lot' list for further Council discussion, debate and decision in November and December.
16.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Request by Councilmember Oravits to place on a future agenda possible financial assistance for Flagstaff Shelter
B.
Request by Vice Mayor Evans to hold a future Work Session on a Veterans issues update
17.
PUBLIC PARTICIPATION
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |