FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 15, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Work Session of September 30, 2013, and the Special Meeting (Executive Session) of October 8, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Special Work Session of September 30, 2013, and the Special Meeting (Executive Session) of October 8, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Final Plat for Southside Development, LLC for Elden Townhomes subdivision, a six-lot, single-family, attached residential subdivision. The site is 11,342 square-feet (.26acres) in size and is located at 307 South Elden Street, (SW corner of Elden Street and Butler Avenue). The site is zoned both HR, High Density Residential and T4N1 Transect zones.
RECOMMENDED ACTION:
Staff recommends approval of the final plat, and authorize the Mayor and City Clerk to sign both the plat and City/Subdivider Agreement.
B.
Consideration and Approval of Intergovernmental Agreement/Joint Project Agreement: City of Flagstaff Maintenance of Beulah Blvd.
RECOMMENDED ACTION:
-
Approve Intergovernmental Agreement (IGA) / Joint Project Agreement (JPA) with the Arizona Department of Transportation (ADOT) and Coconino County for the maintenance of Beulah Blvd. after construction of the roadway realignment to accommodate ADOT roundabouts.
C.
Consideration and Adoption of Resolution No. 2013-28: A resolution of the City Council of the City of Flagstaff, Arizona approving an instrument of partial release and partial re-conveyance of a vehicular, non-access easement and a landscaping buffer easement at Lot 29A Woodlands Village Unit 3.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-28 by title only
2) City Clerk reads Resolution No. 2013-28 by title only (if approved above)
3) Adopt Resolution No. 2013-28
2) City Clerk reads Resolution No. 2013-28 by title only (if approved above)
3) Adopt Resolution No. 2013-28
D.
Consideration and Approval of Amendments: Flagstaff City Council Rules of Procedure.
RECOMMENDED ACTION:
Approve the proposed changes to Rule 5.01 (Order of Business [to allow Public Participation at the beginning of the 6:00 p.m. session of Regular Meetings]) and Rule 10.7 (amendments to ordinances between first and final read) of the Flagstaff City Council Rules of Procedure.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
13.
PUBLIC HEARING ITEMS
A.
Public Hearing, Consideration and Adoption of Ordinance No. 2013-21 and Resolution No. 2013-22: An Ordinance Adopting That Certain Document Entitled "2013 Amendments to Chapter 10-20, Administration, Procedures and Enforcement," By Reference; and Thereby Amending Division 10-20.50, Amendments to the Zoning Code Text and the Zoning Map, and Division 10-80.20, Definition of Specialized Terms, Phrases and Building Functions; and a Resolution of the Council of the City of Flagstaff, Arizona, Declaring as a Public Record That Certain Document Filed with the City Clerk and Entitled "2013 Amendments To Chapter 10-20, Administration, Procedures And Enforcement."
RECOMMENDED ACTION:
1) Open and close the public hearing
2) Read Resolution No. 2013-22 by title only
3) City Clerk reads Resolution No. 2013-22 (if approved above)
4) Read Ordinance No. 2013-21 for the first time by title only
5) City Clerk reads Ordinance No. 2013-21 for the first time by title only
At the November 5, 2013, Council Meeting:
6) Adopt Resolution No. 2013-22 declaring the "2013 Amendments to Chapter 10-20, Administration, Procedures and Enforcement" as a public record.
7) Read Ordinance No. 2013-21 for the final time by title only
8) City Clerk reads Ordinance No. 2013-21 by title only (if approved above)
9) Adopt Ordinance No. 2013-21
2) Read Resolution No. 2013-22 by title only
3) City Clerk reads Resolution No. 2013-22 (if approved above)
4) Read Ordinance No. 2013-21 for the first time by title only
5) City Clerk reads Ordinance No. 2013-21 for the first time by title only
At the November 5, 2013, Council Meeting:
6) Adopt Resolution No. 2013-22 declaring the "2013 Amendments to Chapter 10-20, Administration, Procedures and Enforcement" as a public record.
7) Read Ordinance No. 2013-21 for the final time by title only
8) City Clerk reads Ordinance No. 2013-21 by title only (if approved above)
9) Adopt Ordinance No. 2013-21
B.
Public Hearing, Consideration and Adoption of Ordinance No. 2013-22: An ordinance of the Council of the City of Flagstaff, Arizona, Amending Title 10, Zoning Code, Division 10-50.100, Sign Standards, Section 10-50.100.080, Sign Districts of Special Designation, of the Flagstaff Zoning Code by adding Section 10-50.100.080.E, Flagstaff Mall and Marketplace District.
RECOMMENDED ACTION:
1) Open and close the public hearing
2) Read Ordinance No. 2013-22 for the first time by title only
3) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
At the November 5, 2013 Council Meeting:
4) Read Ordinance No. 2013-22 for the final time by title only
5) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
6) Adopt Ordinance No. 2013-22.
2) Read Ordinance No. 2013-22 for the first time by title only
3) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
At the November 5, 2013 Council Meeting:
4) Read Ordinance No. 2013-22 for the final time by title only
5) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
6) Adopt Ordinance No. 2013-22.
C.
Public Hearing, Consideration and Adoption of Ordinance No. 2013-23: An ordinance amending the Flagstaff Zoning Map designation of approximately 3.15 acres of real property located at 601 East Piccadilly Drive from HC (Conditional), Highway Commercial Conditional, to HC (Conditional), Highway Commercial Conditional, by removing, modifying and replacing those conditions previously imposed.
RECOMMENDED ACTION:
1) Open the Public Hearing; receive public testimony; close the Public Hearing.
2) Read Ordinance No. 2013-23 by title only for the first time on October 15, 2013.
3) City Clerk reads Ordinance No. 2013-23 by title only for the first time (if approved above)
At the November 5, 2013, Council Meeting:
4) Read Ordinance No. 2013-23 by title only for the final time
5) City Clerk reads Ordinance No. 2013-23 by title only for the final time (if approved above)
6) Adopt Ordinance No. 2013-23
2) Read Ordinance No. 2013-23 by title only for the first time on October 15, 2013.
3) City Clerk reads Ordinance No. 2013-23 by title only for the first time (if approved above)
At the November 5, 2013, Council Meeting:
4) Read Ordinance No. 2013-23 by title only for the final time
5) City Clerk reads Ordinance No. 2013-23 by title only for the final time (if approved above)
6) Adopt Ordinance No. 2013-23
14.
REGULAR AGENDA
A.
Consideration of Financial Assistance: Flagstaff Shelter Services
RECOMMENDED ACTION:
1) Approve Financial Assistance for Flagstaff Shelter Services in the amount of $___________, and authorize the City Manager to complete a contract specifying terms and conditions of funding.
2) Do not approve Financial Assistance for Flagstaff Shelter Services.
3) Provide some other direction to Staff in regards to Financial Assistance for Flagstaff Shelter Services.
2) Do not approve Financial Assistance for Flagstaff Shelter Services.
3) Provide some other direction to Staff in regards to Financial Assistance for Flagstaff Shelter Services.
B.
Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees.
RECOMMENDED ACTION:
-
Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff and authorize the Mayor to sign the Agreement and any other necessary and appropriate documents; authorize staff to take other actions as needed to further Council direction.
C.
Consideration and Approval of Preliminary Plat PPPL2013-0005: Miramonte Homes for Forest Springs Unit 2 subdivision, a residential townhouse subdivision with seventy (70) lots/units. The site is 15.1 acres in size and is located at 1115 North Flowing Springs Trail in the MR, Medium Density Residential zone.
RECOMMENDED ACTION:
Approve the Preliminary Plat as recommended by the Planning and Zoning Commission.
15.
DISCUSSION ITEMS
A.
Regional Plan Discussion #7 - Ch. X. Transportation and Ch. XI. Cost of Development and Prefatory Language
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
RECOMMENDED ACTION:
Staff will present a brief background of data, public comment input, and policies for
Chapter X. Transportation and Ch. XI. Cost of Development of the
Flagstaff Regional Plan. Council may wish to open the discussion for public comment at this time, followed by discussion on any concerns regarding this chapter or policies to put on the 'Policy Parking Lot' list for further Council discussion, debate and decision in November and December.
16.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
17.
PUBLIC PARTICIPATION
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |