FINAL AGENDA
A M E N D E D*
A M E N D E D*
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 5, 2013 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Work Session of September 19, 2013; the Regular Meeting of October 1, 2013; the Work Session of October 8, 2013; the Regular Meeting of October 15, 2013; and the Combined Special Meeting/Special Work Session of October 22, 2013.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Special Work Session of September 19, 2013; the Regular Meeting of October 1, 2013; the Work Session of October 8, 2013; the Regular Meeting of October 15, 2013; and the Combined Special Meeting/Special Work Session of October 22, 2013.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Transportation Commission.
RECOMMENDED ACTION:
Make four total appointments.
Make two Citizen appointments to terms expiring July 2016.
Make one School Representative appointment to term expiring November 2016.
Make one NAIPTA Representative appointment to term expiring November 2016.
Make two Citizen appointments to terms expiring July 2016.
Make one School Representative appointment to term expiring November 2016.
Make one NAIPTA Representative appointment to term expiring November 2016.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Navayogasingam Thuraisingam, "Modern Grove", 1020 S. Milton Rd., Suite 102, Series 07 (beer and wine bar), Person Transfer and Location Transfer.
RECOMMENDED ACTION:
Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of the Section 8 Housing Choice Voucher Program: Payment standards to exceed 110% of the Section 8 Fair Market Rents (FMR) and authorization to submit the request to HUD for final approval.
RECOMMENDED ACTION:
Approve an increase of the Section 8 Housing Choice Voucher Program payment standards to exceed 110% of the Section 8 Fair Market Rents for the purpose of preventing financial hardship for families, to increase the number of voucher holders who become participants upon lease-up and to authorize the submission to HUD for final approval.
B.
Consideration and Approval of Cooperative Contract: Purchase of black cinders utilizing a Coconino County bid with Miller Mining Inc., bid number 2014-01 for 10,000 tons in the amount of $129,250.
RECOMMENDED ACTION:
-
Approve purchase of black cinders for ice control utilizing a Coconino County bid with Miller Mining Inc., bid number 2014-01 for 10,000 tons in the amount of $129,250.
10.
ROUTINE ITEMS
A.
ITEM MOVED TO 6:00 PM AGENDA 15-B.
B.
Consideration and Adoption of Ordinance No. 2013-22: An ordinance of the Council of the City of Flagstaff, Arizona, Amending Title 10, Zoning Code, Division 10-50.100, Sign Standards, Section 10-50.100.080, Sign Districts of Special Designation, of the Flagstaff Zoning Code by adding Section 10-50.100.080.E, Flagstaff Mall and Marketplace District.
RECOMMENDED ACTION:
1) Read Ordinance No. 2013-22 for the final time by title only
2) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
3) Adopt Ordinance No. 2013-22
2) City Clerk reads Ordinance No. 2013-22 by title only (if approved above)
3) Adopt Ordinance No. 2013-22
C.
Consideration of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA): 13-0002790-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2014 Highway Safety Improvement Program (HSIP), Design and Installation of Signs.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement between the City of Flagstaff and Arizona Department of Transportation for grant funds in the amount of $300,000.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration and Approval of Grant Agreement and Acceptance of Grant Funding:
Fiscal Year 2013 Arizona State Parks Growing Smarter Grant.
RECOMMENDED ACTION:
Approve the
grant agreement with the Arizona State Parks Growing Smarter Grant Program and authorize the acceptance of grant funding in the amount of $6,000,000.
i.
Consideration and Possible Adoption of Ordinance No. 2013-25: A
uthorizing the purchase of approximately 2,251 acres known as Observatory Mesa.
RECOMMENDED ACTION:
1) Read Ordinance No.2013-25 for the first time by title only
2) City Clerk reads Ordinance No. 2013-25 by title only (if approved above)
At the Special Council meeting of November 12, 2013
3) Read Ordinance No.2013-25 for the final time by title only
4) City Clerk reads Ordinance No. 2013-25 by title only for the final time (if approved above)
2) City Clerk reads Ordinance No. 2013-25 by title only (if approved above)
At the Special Council meeting of November 12, 2013
3) Read Ordinance No.2013-25 for the final time by title only
4) City Clerk reads Ordinance No. 2013-25 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2013-25
ii.
Consideration and Adoption of Resolution No. 2013-27: A resolution of the Mayor and Council of the City of Flagstaff, Arizona declaring for purposes of section 1.150.2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures related to Regional Open Space - Observatory Mesa Land Acquisition.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-27 by title only
2) City Clerk reads Resolution No. 2013-27 by title only (if approved above)
3) Adopt Resolution No. 2013-27
2) City Clerk reads Resolution No. 2013-27 by title only (if approved above)
3) Adopt Resolution No. 2013-27
B.
*Consideration and Adoption of Ordinance No. 2013-21 and Resolution No. 2013-22 (Zoning Map Amendment): An Ordinance Adopting That Certain Document Entitled "2013 Amendments to Chapter 10-20, Administration, Procedures and Enforcement," By Reference; and Thereby Amending Division 10-20.50, Amendments to the Zoning Code Text and the Zoning Map, and Division 10-80.20, Definition of Specialized Terms, Phrases and Building Functions; and a Resolution of the Council of the City of Flagstaff, Arizona, Declaring as a Public Record That Certain Document Filed with the City Clerk and Entitled "2013 Amendments To Chapter 10-20, Administration, Procedures And Enforcement."
RECOMMENDED ACTION:
1) Adopt Resolution No. 2013-22 (declaring the "2013 Amendments to Chapter 10-20, Administration, Procedures and Enforcement" as a public record)
2) Read Ordinance No. 2013-21 for the final time by title only
3) City Clerk reads Ordinance No. 2013-21 by title only (if approved above)
4) Adopt Ordinance No. 2013-21
2) Read Ordinance No. 2013-21 for the final time by title only
3) City Clerk reads Ordinance No. 2013-21 by title only (if approved above)
4) Adopt Ordinance No. 2013-21
16.
DISCUSSION ITEMS
A.
Regional Plan Discussion #10 – Economic Development
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
THIS ITEM WILL NOT BE DISCUSSED PRIOR TO 7:00 P.M.
RECOMMENDED ACTION:
Staff will present a brief background of data, public comment input and policies for Ch. XIV Economic Development of the Flagstaff Regional Plan. Council may wish to open the discussion for public comment at this time, followed by discussion on any concerns regarding this chapter or policies to put on the 'Policy Parking Lot' list for further Council discussion, debate and decision in November and December.
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ______________________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2013. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |