AGENDA
| REGULAR COUNCIL MEETING TUESDAY MARCH 4, 2014 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Joint City/County Work Session of February 3, 2014; the Regular Council Meeting of February 4, 2014; the February 11, 2014, Work Session; and the Regular Council Meeting of February 18, 2014.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Joint City/County Work Session of February 3, 2014; the Regular Council Meeting of February 4, 2014; the February 11, 2014, Work Session; and the Regular Council Meeting of February 18, 2014.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Danny Thomas, "Dorado's", 103 N. Leroux, Series 06 (bar- all spirituous liquor), New License and Person Transfer.
RECOMMENDED ACTION:
Hold public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with no recommendation; or
3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Amendment to Lease Agreements: Flagstaff Airport Rental Car Concessions, IFB 2011-09A: Amendment to leases with: Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car companies.
(Amendment to current leases with car rental companies for a three-year renewal in lieu of the two one-year renewals)
RECOMMENDED ACTION:
Approve an amendment to the current lease agreement for a lease renewal for three (3) years in lieu of the two (2) one-year renewal (as the current lease agreements indicate) between the City of Flagstaff and Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car Companies.
B.
Consideration and Approval of Construction Contract: Pulliam Airport Concrete Ramp Joint Repair Project.
RECOMMENDED ACTION:
1) Approve the construction contract with Robert E. Porter Construction in the amount of $149,148.00 with a 45 day contract time, subject to approval from ADOT Multimodal Planning Division, Aeronautics Group;
2) Approve change order authority in the amount of $ 14,914.80 (10%) of the contract amount to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
3) Authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and Coconino County for use of the Joe C. Montoya Community and Senior Center for Senior Nutrition Programs and renewal of Meals on Wheels program.
(Meals on Wheels Renewal)
RECOMMENDED ACTION:
Approve Intergovernmental Agreement
B.
Consideration and Approval of Contract: Consideration to enter into the Cooperative Greater Flagstaff Fire Agencies All Risk Emergency Intergovernmental Agreement.
(Enter into agreement with surrounding fire districts for mutual cooperation in responding to emergencies)
RECOMMENDED ACTION:
-
Approve the Cooperative Greater Flagstaff Fire Agencies All Risk Emergency Intergovernmental Agreement and authorize the Mayor to execute on behalf of the City of Flagstaff.
C.
Consideration and Approval of Contract:
Consideration to enter into the Arizona Mutual Aid Compact. (Enter into mutual aid agreement with other jurisdictions throughout the State of Arizona for responding to emergencies)
Consideration to enter into the Arizona Mutual Aid Compact. (Enter into mutual aid agreement with other jurisdictions throughout the State of Arizona for responding to emergencies)
RECOMMENDED ACTION:
-
Approve the Arizona Mutual Aid Compact and authorize the Mayor to execute on behalf of the City of Flagstaff.
D.
Consideration and Adoption of Resolution No. 2014-11: A resolution of the City Council of the City of Flagstaff, Arizona approving an instrument of release and re-conveyance of public utility easements within Lots 126 and 127 as shown on the Final Subdivision Plat for Aspen Place at Sawmill as recorded in Instrument No. 3438431, and the Amended Plat recorded in Instrument No. 3583171, Records of Coconino County ("Easements") granted to the City in the original Subdivision Plat.
(Abandoning unnecessary utility easements to allow for improved design in the Village at Aspen Place)
RECOMMENDED ACTION:
1) Read Resolution No. 2014-11 by title only
2) City Clerk reads Resolution No. 2014-11 by title only (if approved above)
3) Adopt Resolution No. 2014-11
2) City Clerk reads Resolution No. 2014-11 by title only (if approved above)
3) Adopt Resolution No. 2014-11
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration and Approval of Construction Manager at Risk Contract: Funding of Street Maintenance Program 2014
RECOMMENDED ACTION:
-
1) Approve the Construction Manager at Risk Contract with C and E Paving and Grading, LLC in an amount not to exceed $3,249,999.62.
2) Authorize Change Order Authority in the amount of $162,500.00 (5%) to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Resolution No. 2014-09: A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, requiring that the City incorporate sustainable building practices into the design, construction, and operation of all City-owned facilities and repealing Resolution No. 2008-32, which required all new City buildings to be constructed using the U.S. Green Building Council-sponsored principles of Leadership in Energy and Environmental Design (LEED)
(For the purpose of providing more sustainable building options to the City)
RECOMMENDED ACTION:
1) Read Resolution No. 2014-09 by title only
2) City Clerk reads Resolution No. 2014-09 by title only (if approved above)
3) Adopt Resolution No. 2014-09.
2) City Clerk reads Resolution No. 2014-09 by title only (if approved above)
3) Adopt Resolution No. 2014-09.
16.
DISCUSSION ITEMS
A.
Review letter to NAU President Search Committee from Council
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2014. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |