FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 6, 2014 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of March 25, 2014; the Special Work Session of March 27, 2014; the Work Session of April 8, 2014; and the Regular Meeting of April 15, 2014.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Work Session of March 25, 2014; the Special Work Session of March 27, 2014; the Work Session of April 8, 2014; and the Regular Meeting of April 15, 2014.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Disability Awareness Commission.
RECOMMENDED ACTION:
Make four appointments to terms expiring March 2017.
B.
Consideration of Appointments: Library Board.
RECOMMENDED ACTION:
Make one (1) appointment to term expiring November 2016.
C.
Consideration of Appointments: Open Space Commission.
RECOMMENDED ACTION:
Make one Natural and Cultural Science appointment to a term expiring April 2017.
Make one At-Large appointment to a term expiring April 2017.
Make one At-Large appointment to a term expiring April 2017.
D.
Consideration of Appointments: Parks and Recreation Commission.
RECOMMENDED ACTION:
Make one appointment to term expiring August 2014.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Roger J. Verderame, "Il Pizzeria", 105 N. Beaver St., Series 12 (restaurant), New License.
RECOMMENDED ACTION:
1) Hold the Public Hearing
The City Council has the option to:
2) Forward the application to the State with a recommendation for approval;
3) Forward the application to the State with no recommendation; or
4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
The City Council has the option to:
2) Forward the application to the State with a recommendation for approval;
3) Forward the application to the State with no recommendation; or
4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Involving Coconino Coalition for Children & Youth Program, Flagstaff Unified School District and the City of Flagstaff for the FACTS after school program funding for Fiscal Year 2014.
RECOMMENDED ACTION:
-
Approve Agreement with Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the amount of $247,319 for the FACTS Program and $19,669 for the Coconino Coalition for Children & Youth Program.
B.
Consideration and Approval of Contract: Consideration to enter into the Cooperative Greater Flagstaff Fire Agencies All Risk Emergency Intergovernmental Agreement.
(Approve IGA with nearby fire districts for provision of reciprocal mutual aid).
RECOMMENDED ACTION:
-
Approve the Cooperative Greater Flagstaff Fire Agencies All Risk Emergency Intergovernmental Agreement and authorize the Mayor to execute on behalf of the City of Flagstaff.
C.
Consideration and Approval of Contract: Copy Center and Mailroom Services Contract (Amended) and a supplementary Services and Solutions Agreement with Xerox Corporation
RECOMMENDED ACTION:
Consent to assignment of the Copy Center and Mailroom Services Contract (as Amended) to Xerox Corporation, and the supplementary Services and Solutions Contract with Xerox Corporation that is required as part of the contractual arrangement.
D.
Consideration and Approval of Final Plat for TLC PC AZ, LLC., for a final plat of The Estates at Pine Canyon, Unit 5, a 47-lot, single-family residential subdivision. The site is 29.9 acres in size and located at 3851 South Clubhouse Circle in the Pine Canyon subdivision. The site is zoned R1, Single-Family Residential.
RECOMMENDED ACTION:
Staff recommends approval of the Final Plat, and authorize the Mayor and City Clerk to sign both the plat and City Subdivider Agreement.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2014-17: A resolution of the Mayor and City Council of Flagstaff, Arizona, appointing Election Boards for the Mail Ballot Special Election to be held in the City of Flagstaff, Arizona, on Tuesday, May 20, 2014
RECOMMENDED ACTION:
1) Read Resolution No. 2014-17 by title only
2) City Clerk reads Resolution No. 2014-17 by title only (if approved above)
3) Adopt Resolution No. 2014-17
2) City Clerk reads Resolution No. 2014-17 by title only (if approved above)
3) Adopt Resolution No. 2014-17
B.
Consideration and Approval of Transaction Privilege (Sales) Tax Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2014.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable transaction privilege (sales) tax accounts in the amount of $140,569.91.
C.
Consideration and Approval of Utility Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2014.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable utility accounts in the amount of $191,097.80.
D.
Consideration and Approval of Miscellaneous Receivable Account Write-offs: Delinquent and uncollectable accounts for Fiscal Year 2014.
RECOMMENDED ACTION:
Approve the write-off of delinquent and uncollectable miscellaneous receivable accounts in the amount of $2,125.86.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration of Audited Financial Reports: Year ending June 30, 2013.
RECOMMENDED ACTION:
Approve the June 30, 2013, Comprehensive Annual Financial Report and the Single Audit Report as recommended by the City of Flagstaff Audit Committee.
B.
Consideration and Adoption of Ordinance No. 2014-10: An ordinance of the Flagstaff City Council adopting Public Safety development fees
(Impact fees for public safety).
RECOMMENDED ACTION:
At the May 6, 2014, Council Meeting
1) Read Ordinance No. 2014-10 by title only for the first time on May 6, 2014
2) City Clerk reads Ordinance No. 2014-10 by title only (if approved above)
At the May 20, 2014, Council Meeting
3) Read Ordinance No. 2014-10 by title only for the final time on May 20, 2014
4) City Clerk reads Ordinance No. 2014-10 by title only (if approved above)
5) Adopt Ordinance No. 2014-10
1) Read Ordinance No. 2014-10 by title only for the first time on May 6, 2014
2) City Clerk reads Ordinance No. 2014-10 by title only (if approved above)
At the May 20, 2014, Council Meeting
3) Read Ordinance No. 2014-10 by title only for the final time on May 20, 2014
4) City Clerk reads Ordinance No. 2014-10 by title only (if approved above)
5) Adopt Ordinance No. 2014-10
C.
Consideration and Adoption of Ordinance No. 2014-08: An Ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by amending the Uniform Housing Code, 1997 Edition and Amendments.
(To bring the minimum standards up to current code and to streamline the process and simplify debt collection by the City when the cost of repairs or demolition is taken on by the City)
RECOMMENDED ACTION:
At the May 6, 2014, Council Meeting:
1) Read Ordinance No. 2014-08 by title only for the first time
2) City Clerk reads Ordinance No. 2014-08 by title only (if approved above)
At the May 20, 2014, Council Meeting:
3) Read Ordinance No. 2014-08 by title only for the final time
4) City Clerk reads Ordinance No. 2014-08 by title only (if approved above)
5) Adopt Ordinance No. 2014-08
1) Read Ordinance No. 2014-08 by title only for the first time
2) City Clerk reads Ordinance No. 2014-08 by title only (if approved above)
At the May 20, 2014, Council Meeting:
3) Read Ordinance No. 2014-08 by title only for the final time
4) City Clerk reads Ordinance No. 2014-08 by title only (if approved above)
5) Adopt Ordinance No. 2014-08
16.
DISCUSSION ITEMS
None
None
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Possible Future Agenda Item: Zoning for Student Housing Projects
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2014. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |