FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 16, 2014 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of June 24, 2014; Special Meeting (Executive Session) of August 25, 2014; Regular Meeting of September 2, 2014; and the Special Meeting (Executive Session) of September 9, 2014.
RECOMMENDED ACTION:
Amend/approve the minutes of the City Council Work Session of June 24, 2014; Special Meeting (Executive Session) of August 25, 2014; Regular Meeting of September 2, 2014; and the Special Meeting (Executive Session) of September 9, 2014.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Inner Basin Water Supply Pipeline Reconstruction Project Award
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration of Construction Contract: Flagstaff Urban Trail System (FUTS) Signing Project
(Approve contract with Conco Concrete Specialists, L.L.C. in the amount of $152,632.00)
RECOMMENDED ACTION:
1) Award the construction contract to Conco Concrete Specialists, LLC of Lakeside, Arizona in the total award amount of $152,632.00, which includes $15,000.00 in Contract Allowance with a contract period of 150 calendar days; authorize Change Order Authority to the City Manager in the amount of $5,000.00 for unanticipated additional costs; and authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2014-26: An ordinance of the City Council of the City of Flagstaff, Arizona, repealing Ordinance No. 1951 related to City of Flagstaff Primary and General Election dates and Councilmembers terms, severability, and establishing an effective date.
(Repealing prior ordinance setting election dates - future election dates to be considered at a later date)
RECOMMENDED ACTION:
1) Read Ordinance No. 2014-26 by title only for the final time
2) City Clerk reads Ordinance No. 2014-26 by title only (if approved above)
3) Adopt Ordinance No. 2014-26
2) City Clerk reads Ordinance No. 2014-26 by title only (if approved above)
3) Adopt Ordinance No. 2014-26
B.
Consideration and Approval of Final Plat: A request by Flagstaff Christian Fellowship for Tract A of Equestrian Estates at the Flagstaff Riding Club, a subdivision of 4 single-family residential lots and one non-residential parcel on approximately 14.4 acres located at 2600 W Kiltie Lane within the Rural Residential (RR) zone.
RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2014-32: A resolution of the City Council of the City of Flagstaff naming the outer loop trail in Buffalo Park the "Nate Avery Trail"
(Approve Buffalo Park trail dedication).
RECOMMENDED ACTION:
1) Read Resolution No. 2014-32 by title only
2) City Clerk reads Resolution No. 2014-32 by title only (if approved above)
3) Adopt Resolution No. 2014-32
2) City Clerk reads Resolution No. 2014-32 by title only (if approved above)
3) Adopt Resolution No. 2014-32
B.
Vintage Partners:
i.
Consideration and Adoption of Resolution No. 2014-34: A resolution authorizing the execution of a Development Agreement between VP I-40 & Country Club, LLC ("Vintage Partners") and the City of Flagstaff related to the development of approximately 93 acres of real property generally located at 1201 N Country Club Drive.
RECOMMENDED ACTION:
1) Read Resolution No. 2014-34 by title only
2) City Clerk reads Resolution No. 2014-34 by title only (if approved above)
3) Adopt Resolution No. 2014-34
3) Adopt Resolution No. 2014-34
ii.
Consideration and Approval of Final Plat; A request by Vintage Partners for Country Club & I-40 Unit I, a subdivision of 7 commercial lots on approximately 9.59 acres located at 980 M Country Club Drive within the Highway Commercial (HC) zone.
RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
16.
DISCUSSION ITEMS
None
None
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Request by Mayor Nabours to place Procurement Preferences on a future agenda
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2014. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |