FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY MARCH 17, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE |
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
ALL ITEMS FROM THE 4:00 P.M. PORTION OF THIS MEETING HAVE BEEN MOVED TO THE 6:00 P.M. PORTION. THERE WILL BE NO 4:00 P.M. PORTION OF THE MARCH 17, 2015, MEETING.
ALL ITEMS FROM THE 4:00 P.M. PORTION OF THIS MEETING HAVE BEEN MOVED TO THE 6:00 P.M. PORTION. THERE WILL BE NO 4:00 P.M. PORTION OF THE MARCH 17, 2015, MEETING.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
8.
LIQUOR LICENSE PUBLIC HEARINGS
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
10.
ROUTINE ITEMS
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
A.
Consideration and Approval of Minutes: City Council Joint Work Session with Coconino County Board of Supervisors held January 26, 2015; the City Council Work Session of February 24, 2015; and the City Council Regular Meeting of March 3, 2015.
B.
Consideration of Appointments: Personnel Board.
RECOMMENDED ACTION:
Make one appointment to a term expiring October 2017.
C.
Consideration and Approval of Contract: Fixtures, Furnishings and Equipment, Video and Security System for the Innovation Mesa Business Accelerator and Secondary Emergency Operations Center
(Approve construction contract with Electronic Security Concepts LLC in the amount of $234,202.00).
RECOMMENDED ACTION:
-
1) Approve the Construction Contract with Electronic Security Concepts LLC
in the amount of $234,202.00 and a 75 calendar day contract period; and
2) Approve Change Order Authority to the City Manager in the amount of $23,420.00 (10% of contract amount) for unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents
D.
Consideration and Approval of Contract:
Consideration to award contract for Portable Chemical Toilets (Enter contract with First Class Sanitation to supply and service portable chemical toilets).
RECOMMENDED ACTION:
-
Accept the lowest responsive and responsible bid from First Class Sanitation of Flagstaff, to supply and service Portable Chemical Toilets at the prices shown on the attached bid tabulation.
E.
Consideration and Approval of Contract: Consideration to enter into the revised Arizona Mutual Aid Compact ("AZMAC").
(Approve AZMAC).
RECOMMENDED ACTION:
-
Approve the Arizona Mutual Aid Compact and authorize the Mayor to execute on behalf of the City of Flagstaff.
F.
Consideration of Audited Financial Reports: Year ending June 30, 2014.
RECOMMENDED ACTION:
Approve the June 30, 2014, Comprehensive Annual Financial Report and the Single Audit Report as recommended by the City of Flagstaff Audit Committee.
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Consideration of Cancelling Regular City Council Meeting: April 21, 2015, due to budget scheduling.
16.
DISCUSSION ITEMS
A.
Report on City Council Legislative Trip to Washington, D.C.
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
None
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |