CITY COUNCIL REGULAR MEETING AGENDA
SECOND AMENDMENT*
SECOND AMENDMENT*
| REGULAR COUNCIL MEETING TUESDAY JUNE 7, 2022 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
***PUBLIC COMMENT***
Verbal public comments may be given through a virtual public comment platform or in-person
If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.
VIRTUAL PUBLIC COMMENT WAITING ROOM
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DEASY VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER HOUSE |
COUNCILMEMBER MCCARTHY COUNCILMEMBER SALAS COUNCILMEMBER SHIMONI |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
A.
6.
COUNCIL LIAISON REPORTS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring October 2024.
B.
Consideration of Appointments: Open Spaces Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring April 2023.
Make two appointments to terms expiring April 2025.
Make two appointments to terms expiring April 2025.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Michael Marquess, "Mother Road Brewing Company," 7 S Mikes Pike, Series 03 (in-state microbrewery) and Series 07 (beer and wine bar), Owner Transfer.
STAFF RECOMMENDED ACTION:
Hold the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Milton Marathon," 1601 S. Milton Road, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
Hold the public hearing.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
The City Council has the option to:
(1) Forward the application to the State with a recommendation for approval;
(2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors.
C.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Collins Irish Pub & Eatery," 2 N Leroux Street, Series 06, Owner Transfer.
STAFF RECOMMENDED ACTION:
Hold the public hearing.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration of Appointments: Magistrate and On-Call Magistrates for the Flagstaff Municipal Court.
STAFF RECOMMENDED ACTION:
Approve the appointments of Honorable James Speed as Magistrate and Honorable Charles Adornetto and Roberta McVickers as On-Call Magistrates.
B.
Consideration and Approval of Contract: The Employee Staffing Agreement with Educational Services, LLC for a phased retirement program through a Mohave Cooperative Purchase Contract 21N-ESI3-0318 in an annual amount not to exceed $400,000, plus applicable taxes.
STAFF RECOMMENDED ACTION:
- Approve the Employee Staffing Agreement with Educational Services, LLC in an annual amount not to exceed $400,000, plus applicable taxes; and
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Approval of Contract: Approval of the Master Subscription and License Agreement with ESO Solutions, Inc. for Fire and Medical Reporting Software in the amount of $53,209.79.
STAFF RECOMMENDED ACTION:
- Approve the Master Subscription and License Agreement with ESO Solutions, Inc. for Fire and Medical Reporting Software; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: The Contract for Services and Materials with Viking Painting, LLC in the amount of $225,000 for Maintenance and Painting of the Backwash Tower at the Lake Mary Water Treatment Plant.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Materials and Services with Viking Painting, LLC in the amount of $225,000 for Maintenance and Painting of the Backwash Tower at the Lake Mary Water Treatment Plant; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Contract: A Professional Services Contract WIH Resource Group, Inc. in the amount of $103,472 to complete the final study and analysis of the Materials Recovery Facility (MRF). This work is to confirm the transition of the traditional MRF into a functional transfer station that will best serve the community recycle processing needs.
STAFF RECOMMENDED ACTION:
- Approve the Professional Services Contract with WIH Resource Group, Inc. in the amount of $103,472 to confirm the transition of the traditional MRF into a functional transfer station that will best serve the community recycle processing needs; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Award the Contract for Materials and Services to BLUF Contracting, LLC in an amount not to exceed $62,650 for the Installation of Cinder Based Log Truck Crossings Over the Lake Mary Waterline.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Materials and Services to BLUF Contracting, LLC in an amount not to exceed $62,650 for the Installation of Cinder Based Log Truck Crossings Over the Lake Mary Waterline; and
- Authorize the City Manager to execute all necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2022-11: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Division 10-20.40: Permits and Approvals, Section 10-20.40.060: Development Agreement to add subsection E. Notification Requirements for a Development Agreement. Providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2022-11 by title only for the final time
2) City Clerk reads Ordinance No. 2022-11 by title only (if approved above)
3) Adopt Ordinance No. 2022-11
2) City Clerk reads Ordinance No. 2022-11 by title only (if approved above)
3) Adopt Ordinance No. 2022-11
B.
Consideration, and Adoption of Ordinance No. 2022-12 : An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 7.29 acres of real property generally located at 2661 N El Paso Flagstaff Road, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial Open (HI-O) Zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing and effective date.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2022-12 by title only for the final time
2) City Clerk reads Ordinance No. 2022-12 by title only (if approved above)
3) Adopt Ordinance No. 2022-12
2) City Clerk reads Ordinance No. 2022-12 by title only (if approved above)
3) Adopt Ordinance No. 2022-12
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2022-26: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, approving an intergovernmental agreement between the Arizona Board of Regents, for and on behalf of Northern Arizona University, and the City of Flagstaff for the processing of organic material produced within City limits at the University's processing facility.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-26 by title only
2) City Clerk reads Resolution No. 2022-26 by title only (if approved above)
3) Adopt Resolution No. 2022-26
2) City Clerk reads Resolution No. 2022-26 by title only (if approved above)
3) Adopt Resolution No. 2022-26
B.
Consideration and Adoption of Resolution No. 2022-25: Approving a partial settlement of the case, City of Phoenix et al. v. Orbiz Worldwide et al., relating to collection of local transaction privilege taxes from online travel companies; providing for delegation of authority, and establishing an effective date
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-25 by title only
2) City Clerk reads Resolution No. 2022-25 by title only (if approved above)
3) Adopt Resolution No. 2022-25
2) City Clerk reads Resolution No. 2022-25 by title only (if approved above)
3) Adopt Resolution No. 2022-25
C.
Consideration and Adoption of Ordinance No. 2022-14: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14,
Personnel System by amending the Employee Handbook of Regulations relating to voluntary reassignment and transfer.
STAFF RECOMMENDED ACTION:
At the June 7, 2022 Council Meeting:
1) Read Ordinance No. 2022-14 by title only for the first time
2) City Clerk reads Ordinance No. 2022-14 by title only (if approved above)
At the June 21, 2022 Council Meeting:
3) Read Ordinance No. 2022-14 by title only for the final time
4) City Clerk reads Ordinance No. 2022-14 by title only (if approved above)
5) Adopt Ordinance No. 2022-14
1) Read Ordinance No. 2022-14 by title only for the first time
2) City Clerk reads Ordinance No. 2022-14 by title only (if approved above)
At the June 21, 2022 Council Meeting:
3) Read Ordinance No. 2022-14 by title only for the final time
4) City Clerk reads Ordinance No. 2022-14 by title only (if approved above)
5) Adopt Ordinance No. 2022-14
D.
Consideration and Adoption of Ordinance No. 2022-09: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Sustainability Division and the City Clerk Divisions in City Code, and to retitle the City Engineering and Human/Resources/Risk Management Divisions.
STAFF RECOMMENDED ACTION:
At the June 7, 2022 Council Meeting:
1) Read Ordinance No. 2022-09 by title only for the first time
2) City Clerk reads Ordinance No. 2022-09 by title only (if approved above)
At the June 21, 2022 Council Meeting
3) Read Ordinance No. 2022-09 by title only for the final time
4) City Clerk reads Ordinance No. 2022-09 by title only (if approved above)
5) Adopt Ordinance No. 2022-09
1) Read Ordinance No. 2022-09 by title only for the first time
2) City Clerk reads Ordinance No. 2022-09 by title only (if approved above)
At the June 21, 2022 Council Meeting
3) Read Ordinance No. 2022-09 by title only for the final time
4) City Clerk reads Ordinance No. 2022-09 by title only (if approved above)
5) Adopt Ordinance No. 2022-09
E.
Consideration and Adoption of Resolution No. 2022-23: A resolution of the Flagstaff City Council adopting the City of Flagstaff Public Safety Personnel Retirement System Pension Funding Policy; delegating authority; and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-23 by title only
2) City Clerk reads Resolution No. 2022-23 by title only (if approved above)
3) Adopt Resolution No. 2022-23
2) City Clerk reads Resolution No. 2022-23 by title only (if approved above)
3) Adopt Resolution No. 2022-23
F.
Consideration and Adoption of Resolution No. 2022-24: A resolution of the Flagstaff City Council, designating its Chief Fiscal Officer for officially submitting the fiscal year 2022-2023 expenditure limitation report to the Arizona Auditor General, and establishing an effective date.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-24 by title only
2) City Clerk reads Resolution No. 2022-24 by title only (if approved above)
3) Adopt Resolution No. 2022-24
2) City Clerk reads Resolution No. 2022-24 by title only (if approved above)
3) Adopt Resolution No. 2022-24
G.
Consideration and Adoption of Resolution No. 2022-27: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative budget for Fiscal Year 2022-2023.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-27 by title only
2) City Clerk reads Resolution No. 2022-27 by title only (if approved above)
3) Adopt Resolution No. 2022-27
2) City Clerk reads Resolution No. 2022-27 by title only (if approved above)
3) Adopt Resolution No. 2022-27
H.
Consideration and Adoption of Resolution No. 2022-28: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement between the City of Glendale, Arizona and the City of Flagstaff for use of the Glendale Tax Application
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2022-28 by title only
2) City Clerk reads Resolution No. 2022-28 by title only (if approved above)
3) Adopt Resolution No. 2022-28
2) City Clerk reads Resolution No. 2022-28 by title only (if approved above)
3) Adopt Resolution No. 2022-28
I.
Consideration and Adoption of Ordinance No. 2022-13: An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project; providing for delegation of authority, severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2022-13 by title only for the final time approving the actual footprint and design as presented by staff with the understanding that staff will continue to seek to incorporate Z crossings at each leg feasible within the footprint as approved today; and also with the understanding that staff will continue to seek the incorporation of complete rapid flashing beacon signalization when deemed financially feasible by the Council.
- City Clerk reads Ordinance No. 2022-13 by title only (if approved above)
- Adopt Ordinance No. 2022-13 approving the actual footprint and design as presented by staff with the understanding that staff will continue to seek to incorporate Z crossings at each leg feasible within the footprint as approved today; and also with the understanding that staff will continue to seek the incorporation of complete rapid flashing beacon signalization when deemed financially feasible by the Council.
Staff recommends adopting both Option 1 and Option 2 set forth in the Ordinance, related to delegation of authority.
12.
DISCUSSION ITEMS
A.
Care Unit Update*
STAFF RECOMMENDED ACTION:
Provide an update to City Council on the operations of the care unit.
B.
Lone Tree Overpass Project - Intersection and Connector Roadway Update
STAFF RECOMMENDED ACTION:
Present an intersection design update to City Council for the Lone Tree Overpass Project and facilitate discussion. Staff is seeking direction on finalizing the intersection design. Staff will also present an update on the Elden Connector Road concept.
C.
Citizen Bond Committee Recommendations
STAFF RECOMMENDED ACTION:
Request direction from City Council on the bond measure categories and projects to be placed on the November 2022 general election.
13.
PUBLIC PARTICIPATION
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2022. __________________________________________ Stacy Saltzburg, MMC, City Clerk |