FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JUNE 16, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of March 31, 2015; Regular Meeting of May 19, 2015; and Regular Meeting of June 2, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Lauren Merrett, "Continental Country Club", 2380 N. Oakmont Blvd., Series 06 (bar- all spirituous liquor), Person Transfer.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration of Appointment: City Attorney
RECOMMENDED ACTION:
Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff
B.
Consideration and Approval of Multiple Contracts: On-Call Legal Services Contracts.
RECOMMENDED ACTION:
A) Award contracts, not to exceed $250,000 annually per firm, for On-Call Legal Services to the following fourteen (14) firms:
1.) Jones, Skelton & Hochuli
2.) Gust Rosenfeld
3.) Struck Wieneke
4.) Ayers & Brown
5.) Ryley, Carlock & Applewhite
6.) Udall Law Firm
7.) Dickinson Wright
8.) Curtis, Goodwin & Sullivan
9.) Lee Story
10.) Coppersmith Brockelman
11.) Mangum, Wall, Stoops & Warden
12.) Ellen Van Riper
13.) Holm, Wright, Hyde & Hays
14.) Hufford, Horstman & Mongini
B) Authorize the City Manager to execute the necessary documents
1.) Jones, Skelton & Hochuli
2.) Gust Rosenfeld
3.) Struck Wieneke
4.) Ayers & Brown
5.) Ryley, Carlock & Applewhite
6.) Udall Law Firm
7.) Dickinson Wright
8.) Curtis, Goodwin & Sullivan
9.) Lee Story
10.) Coppersmith Brockelman
11.) Mangum, Wall, Stoops & Warden
12.) Ellen Van Riper
13.) Holm, Wright, Hyde & Hays
14.) Hufford, Horstman & Mongini
B) Authorize the City Manager to execute the necessary documents
C.
Consideration and Approval of Final Plat (PFPL2015-0002): A request by Evergreen-Trax, LLC for The Trax - Phase 1, a subdivision of 8 lots on approximately 18.46 acres located at the southwest corner of Route 66 and Fourth Street within the Highway Commercial (HC) zone (conditional).
(Subdivision of 18.46 acres into 8 lots located at the southwest corner of Route 66 and Fourth St.)
RECOMMENDED ACTION:
Staff recommends the City Council approve the final plat with the conditions outlined in the staff summary and its attachments, and authorize the Mayor to sign both the final plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for signature and recordation.
10.
ROUTINE ITEMS
A.
Consideration of Authorizing the Submission and Acceptance of a Grant Application: To the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,749 to pay for Police Staff Overtime and Crisis Intervention Training for the Coconino County Sheriff's Department and authorizing the acceptance upon award of the grant agreement
RECOMMENDED ACTION:
Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $20,749.
B.
Consideration of Authorizing the Approval of an Intergovernmental Agreement: Between the City of Flagstaff and Coconino County (County) for submission of a grant application and approval upon award to the U.S. Department of Justice, FY 2015 Edward Byrne Memorial Justice Assistance (JAG) Grant.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement with Coconino County for the FY 2015 Edward Byrne Memorial Justice Assistance Grant in an amount of $5,735 for the County to utilize for Crisis Intervention Training to use in the field by officers.
C.
Consideration and Adoption of Resolution Number 2015-23 and Ordinance No. 2015-13: A resolution and ordinance of the Flagstaff City Council adopting by reference minor amendments to the City Code.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2015-23
2) Read Ordinance No. 2015-13 by title only for the final time
3) City Clerk reads Ordinance No. 2015-13 by title only for the final time (if approved above)
4) Adopt Ordinance No. 2015-13
2) Read Ordinance No. 2015-13 by title only for the final time
3) City Clerk reads Ordinance No. 2015-13 by title only for the final time (if approved above)
4) Adopt Ordinance No. 2015-13
D.
Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with the Arizona Department of Revenue for Uniform Transaction Privilege (Sales) Tax Administration.
(IGA for Uniform Sales Tax Administration)
RECOMMENDED ACTION:
-
Approve the intergovernmental agreement between the City of Flagstaff and the Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, use tax, severance tax, jet fuel excise and use tax and rental occupancy taxes imposed by the State or cities or towns.
E.
Consideration and Approval of Contract: Intergovernmental Agreement (IGA) with the State Office of Manufactured Housing.
(IGA for the City of Flagstaff to perform set-up inspections)
RECOMMENDED ACTION:
-
Approve the IGA between the City and the State Office of Manufactured Housing regarding the City performing set-up inspections to help owner(s) occupy the home sooner.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing For Proposed FY 2015 – 2016 Budget and Property Tax Levy.
RECOMMENDED ACTION:
RECOMMENDED ACTION:
1) Hold Public Hearing
2) Recess Regular Meeting and convene a Special Meeting
2) Recess Regular Meeting and convene a Special Meeting
SPECIAL MEETING
Consideration and Adoption of Resolution No. 2015-20: A resolution of the City Council of Flagstaff, Arizona, for the adoption of the Budget for Fiscal Year 2015-16 and Public Hearing for Budget and Levy.
RECOMMENDED ACTION:
1) Read Resolution No. 2015-20 by title only
2) City Clerk reads Resolution No. 2015-20 by title only (if approved above)
3) Adopt Resolution No. 2015-20
4) Adjourn Special Meeting and reconvene Regular Meeting
2) City Clerk reads Resolution No. 2015-20 by title only (if approved above)
3) Adopt Resolution No. 2015-20
4) Adjourn Special Meeting and reconvene Regular Meeting
15.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2015-11: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2016.
(Property Tax Levy for FY 15-16)
RECOMMENDED ACTION:
Meeting of June 16, 2015
1) Read Ordinance No. 2015-11 by title only for the first time
2) City Clerk reads Ordinance No. 2015-11 by title only (if approved above)
Meeting of July 7, 2015
3) Read Ordinance No. 2015-11 by title only for the final time
4) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above)
5) Adopt Ordinance No. 2015-11
1) Read Ordinance No. 2015-11 by title only for the first time
2) City Clerk reads Ordinance No. 2015-11 by title only (if approved above)
Meeting of July 7, 2015
3) Read Ordinance No. 2015-11 by title only for the final time
4) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above)
5) Adopt Ordinance No. 2015-11
B.
Consideration and Adoption of Resolution No. 2015-27: A Resolution of the Council of the City of Flagstaff, Arizona, stating its support for the development of U.S. Bicycle Route 66
RECOMMENDED ACTION:
1) Read Resolution No. 2015-27 by title only
2) City Clerk reads Resolution No. 2015-27 by title only (if approved above)
3) Adopt Resolution No. 2015-27
2) City Clerk reads Resolution No. 2015-27 by title only (if approved above)
3) Adopt Resolution No. 2015-27
C.
Consideration and Adoption of Resolution No. 2015-26: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, calling a Special Election for November 3, 2015, and approving the ballot language for said election
RECOMMENDED ACTION:
1) Read Resolution No. 2015-26 by title only
2) City Clerk reads Resolution No. 2015-26 by title only (if approved above)
3) Adopt Resolution No. 2015-26
2) City Clerk reads Resolution No. 2015-26 by title only (if approved above)
3) Adopt Resolution No. 2015-26
D.
Consideration of Suggested Change to Rules of Procedure for Possible Future Agenda Items
RECOMMENDED ACTION:
Adopt the Rules of Procedure dated June 16, 2015, to: 1) rename the Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR); and 2) allow for public participation during the FAIR section of the agenda.
16.
DISCUSSION ITEMS
None
None
17.
POSSIBLE FUTURE AGENDA ITEMS
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Request by Councilmember Putzova to place on a future agenda item the discussion of the Board/Commission/Committee appointment process.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |