FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY AUGUST 25, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session of July 14, 2015; Special Work Session of July 16, 2015; and Regular Meeting of July 21, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Board of Adjustment.
RECOMMENDED ACTION:
Make two appointment to terms expiring May 2018.
B.
Consideration of Appointments: Parks and Recreation Commission.
RECOMMENDED ACTION:
Make two appointments to terms expiring August 2018.
C.
Consideration of Appointments: Sustainability Commission.
RECOMMENDED ACTION:
Make two appointments to a term expiring October 2016.
Make one appointment to a term expiring October 2017.
Make one appointment to a term expiring October 2017.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Felipe Guzman, "La Santisima Gourmet Taco Shop", 119 S. San Francisco, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Street Closure(s): Hopi All Native Arts and Cultural Festival
RECOMMENDED ACTION:
Approve the street closure of Aspen Ave (between Leroux Avenue and San Francisco Street) from September 26, 2015 at 6:00 a.m. through September 27, 2015 at 6:00 p.m.
B.
Consideration of Appointments: Accept resignation of Interim City Manager, appoint new City Manager, and approve First Amendment to Agreement for Services to reflect transition as of August 25, 2015.
RECOMMENDED ACTION:
Accept resignation of Acting City Manager Jeff Meilbeck as of August 25, 2015; Appoint Josh Copley as the City Manager effective August 25, 2015 for the City of Flagstaff; and approve First Amendment to Agreement for Services to reflect this transition date.
C.
Consideration and Approval of Cooperative Contract: Purchase of one (1) Caterpillar D5 Dozer for Utilities Wildcat Hill Water Reclamation Plant (Facility) on a National IPA cooperative purchase agreement with the City of Tucson--- Bid #12077
(Approve Agreement with Empire Machinery in the amount of $159,344.48).
RECOMMENDED ACTION:
-
Approve the purchase of one (1) D5 Dozer from Empire Machinery through a National IPA cooperative purchase agreement with the City of Tucson, AZ. for the amount of $159,344.48 (tax and freight included.
10.
ROUTINE ITEMS
None
None
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
RECOMMENDED ACTION:
Postpone the Dew Downtown Ski and Snowboard Festival by one year to allow interested partners the time needed to plan and implement an event for 2017.
B.
Consideration and Approval of Amendment to Financial Assistance Award: From the U.S. Department of Commerce Economic Development Administration (EDA) for the Revolving Loan Fund (RLF) Program as a financing tool to support economic development.
RECOMMENDED ACTION:
Approve and accept the Amendment to Financial Assistance Award from the Economic Development Administration (EDA) for the Revolving Loan Fund (RLF) for a total estimated amount of $217,000 ($178,026 Federal Share / $39,242.00 Recipient Share). The amendment will transfer the EDA RLF Award No. 07-39-02823 from Northern Arizona Council of Governments to the City of Flagstaff.
C.
Consideration and approval of the City of Flagstaff, Revolving Loan Fund Administrative Plan. The administrative plan has been approved by the Economic Development Administration (EDA) and will guide the administration of the revolving loan fund program, an economic development financing tool.
RECOMMENDED ACTION:
Approve the Revolving Loan Fund Administrative Plan that will manage the Economic Development Administration (EDA) Revolving Loan Fund (RLF) Program monies.
D.
Consideration and Adoption of Resolution No. 2015-31: A resolution of the Flagstaff City Council pursuant to A.R.S. 9-511.01 adopting notice of intention to increase water, reclaimed water, wastewater and stormwater rates or rate components, fees or service charges and establishing a date for a public hearing on October 6, 2015.
RECOMMENDED ACTION:
1) Read Resolution No. 2015-31 by title only
2) City Clerk reads Resolution No. 2015-31 by title only (if approved above)
3) Adopt Resolution No. 2015-31
2) City Clerk reads Resolution No. 2015-31 by title only (if approved above)
3) Adopt Resolution No. 2015-31
E.
Consideration and Adoption of Ordinance No. 2015-16: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title I, Administrative, by adding a new Chapter 12, Consideration of Petition, thereto.
(Citizen Petition Submittal Form)
RECOMMENDED ACTION:
At the August 25, 2015, City Council Meeting:
1) Read Ordinance No. 2015-16 by title only for the first time
2) City Clerk reads Ordinance No. 2015-16 by title only for the first time (if approved above)
At the September 1, 2015, City Council Meeting:
3) Read Ordinance No. 2015-16 by title only for the final time
4) City Clerk reads Ordinance No. 2015-16 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2015-16
1) Read Ordinance No. 2015-16 by title only for the first time
2) City Clerk reads Ordinance No. 2015-16 by title only for the first time (if approved above)
At the September 1, 2015, City Council Meeting:
3) Read Ordinance No. 2015-16 by title only for the final time
4) City Clerk reads Ordinance No. 2015-16 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2015-16
16.
DISCUSSION ITEMS
A.
Review of Draft Agenda Items: September 1, 2015, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request: Citizen Petition to place on a future agenda a resolution urging the United States Congress to support a carbon fee-and-dividend, which is designed to reduce greenhouse gas emissions while stimulating the economy.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ____________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |