FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JULY 21, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. |
4:00 P.M. MEETING
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Budget Advance of April 21-22, 2015; Work Session of May 26, 2015; Joint Work Session of June 22, 2015; Work Session of June 30, 2015; Regular Meeting of July 7, 2015; and Special Meeting (Executive Session) of July 14, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Approval of Appointment: Public Safety Personnel Retirement System Board.
RECOMMENDED ACTION:
Approve the Mayor's appointment of Adam Zickerman to one term expiring in September 2018.
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Patrick Paul, "Haggen", 1416 E. Route 66., Series 09 (liquor store - all spirituous liquor), Person Transfer and Sampling Privileges.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Jeffrey Roff, "Whole Foods Market", 320 S. Cambridge Lane, Series 07 (beer and wine bar), Person and LocationTransfer.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
C.
Consideration and Action on Liquor License Application: Randy Nations, "Southside Tavern", 117 S. San Francisco, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
D.
Consideration and Action on Liquor License Application: Randi Rolle, "Blendz", 21 E. Aspen Ave., Series 06 (bar- all spirituous liquor), Person/Location Transfer and Series 01 (In-State Producer) new license.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
E.
Consideration and Action on Liquor License Application: Scott Bromley, "Sizzler Restaurant #792", 3540 E. Route 66, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
F.
Consideration and Action on Liquor License Application: Andrew Grieder, "Cabin Fever", 1801 W. Route 66, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
G.
Consideration and Action on Liquor License Application: Lauren Merrett, "Buster's Restaurant & Bar", 1800 S. Milton Rd., #120, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Professional services for Civil Design and Engineering, Inc., to prepare the Rio de Flag watershed integrated hydrologic and hydraulic model
(Approve contract with Civil Design and Engineering, Inc. in the amount of $174,583.00).
RECOMMENDED ACTION:
-
1) Award a professional services contract to Civil Design and Engineering, Inc., and
2) Authorize the Interim City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Jay Lively Ice Rink Chiller Installation
(Approve Ice Chiller Installation contract with Interstate Mechanical Corporation in the amount of $229,010.00).
RECOMMENDED ACTION:
-
1) Approve the Construction Contract with Interstate Mechanical Corporation in an amount not to exceed $229,010.00.
2) Authorize Change Order Authority of 10% in the amount of $ 22,901.00, to cover potential costs associated with unanticipated or additional items of work.
3) Authorize the City Manager to execute the necessary documents
C.
Consideration and Approval of Contract: Brannen Homes Roof Replacement
(Approve contract with Centennial Contractors Enterprises, Inc. in the amount of $209,860.90.)
RECOMMENDED ACTION:
-
Approve the use of the Mohave Educational Services Cooperative, and contract with Centennial Contractors Enterprises for the Cooperative Job Order Contract #14G-CENT-0903 in the amount of $209,860.90 to replace roofs on 19 buildings at Brannen Homes.
D.
Consideration and Approval of Contract: Confirming Change Order No. 3 for La Plaza Vieja 2010 Bond Project
(Approve Change Order #3 for contract with L.P.'s Excavating, Inc.).
RECOMMENDED ACTION:
1) Approve Confirming Change Order No. 3 with LP's Excavating, Inc. in the amount of $120,093.43
2) Authorize the Interim City Manager to execute the necessary documents.
2) Authorize the Interim City Manager to execute the necessary documents.
E.
Consideration and Approval of Compensation: City Magistrates
RECOMMENDED ACTION:
-
Consideration and approval of increase in compensation of City Magistrates beginning August 1, 2015, with an increase to the Presiding Magistrate's salary of $4,200 and the Magistrate's salary of $3,000 annually, and be eligible to receive any other increase provided to other management employees during the two-year term.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Sole Source Purchase: Authorization of the purchase of 34 Taser International Axon Flex body cameras and 5 years of storage manufactured by Taser International in the amount of $77,762.57 to outfit and issue body worn cameras for all patrol officers to include supervisors for the Flagstaff Police Department.
RECOMMENDED ACTION:
Approve the funding of $77,762.57 to Taser International for the Axon Flex camera program to outfit supervisors and specialty assignment officers. The initial amount of $28,016.00, will allow for the purchase of 34 Axon Flex body cameras with mounting, charging, and docking accessories and professional services. The costs for evidence storage and retention will be $32,879.90 for a five year contract, extended warranty: $12,697.80, estimated tax and shipping $4,168.87. The total allocated request $77,762.57.
B.
Consideration and Approval of Contract: Flagstaff Watershed Protection Project: - Observatory Mesa Hazardous Fuels Thinning
(Approve contract with Perkins Timber Harvesting, Inc. in the amount of $366,250).
RECOMMENDED ACTION:
-
Approve the award of Bid #2015-73 to Perkins Timber Harvesting, Inc, in the amount of $366,250
C.
Consideration and Approval of Contract: Sub-Recipient Agreement between Greater Flagstaff Forests Partnership, Inc. and the City of Flagstaff in the amount of $100,000
(Approve agreement with GFFP for forest treatments on Observatory Mesa).
RECOMMENDED ACTION:
-
Approve the Sub-Recipient Agreement with Greater Flagstaff Forests Partnership, Inc.
D.
Consideration and Approval of Contract: Multiple Job Order Contracting Services Contracts for upcoming projects under $1,000,000.
RECOMMENDED ACTION:
-
A) Approve award of Job Order Contracting Contracts to 17 contractors representing six discipline areas.
1. Horizontal Construction: Achen-Gardner Construction, Kinney Construction Services (KCS) and Kear Civil Corporation
2. Vertical Construction: Kinney Construction Services (KCS), Loven Contracting and Wespac Construction
3. Water/Wastewater General Construction: Felix Construction, PCL Construction and Summa Construction
4. Water/Wastewater Controls Construction: Alliance Contractors, EIC Engineers and Quantum Controls
5. Landfill Construction: Fann Construction, Rummel Construction and SDB Contractors
6. Signing & Barricades: Action Barricade & Traffic Safety
B) Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Agreement: Intergovernmental Agreement between City of Flagstaff and Coconino County for election services for the November 3, 2015, Special Election.
RECOMMENDED ACTION:
-
Approve the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 3, 2015, Special Election.
F.
Consideration and Approval of Contract: Consideration and Approval of Professional Services Contract for Flagstaff Police Department Employer Assisted Housing Program (FPD-EAH)
(Approve contract with Housing Solutions of Northern Arizona, Inc. to Administer Employer Assisted Housing Program for Police Department Employees).
RECOMMENDED ACTION:
-
1) Approve the award of the Professional Services Contract to Housing Solutions of Northern Arizona, Inc.; and
2) Authorize the Interim City Manager to execute the necessary documents.
G.
Consideration and Approval of Professional Services Contract: Izabel Homes Funding/Development and Mortgage Lending Project
RECOMMENDED ACTION:
- Award the Professional Services Contract to Habitat for Humanity of Northern Arizona; and
- Approve Contingency Authority to the City Manager in the amount of 10% per phase.
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Adoption of Ordinance No. 2015 -12: An ordinance of approval for the Roadway Functional Classifications and Truck Routes map being placed into the Engineering Standards.
(Update/Addition to Engineering Standards)
RECOMMENDED ACTION:
1) Read Ordinance No. 2015-12 by title only for the final time
2) City Clerk reads Ordinance No. 2015-12 by title only (if approved above)
3) Adopt Ordinance No. 2015-12
2) City Clerk reads Ordinance No. 2015-12 by title only (if approved above)
3) Adopt Ordinance No. 2015-12
I.
Consideration and Adoption of Ordinance No. 2015-15: An ordinance of the Flagstaff City Council adopting amendments to the Flagstaff City Code, Title 5,
Fire Code, to be consistent with Arizona Revised Statutes.
(Fireworks Regulations)
RECOMMENDED ACTION:
1) Read Ordinance No. 2015-15 by title only for the final time
2) City Clerk reads Ordinance No. 2015-15 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2015-15
2) City Clerk reads Ordinance No. 2015-15 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2015-15
J.
Consideration and Adoption of Ordinance No. 2015-14: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting amendments relating to Retiree Insurance relating to eligibility.
RECOMMENDED ACTION:
1) Read Ordinance No. 2015-14 for the final time
2) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above)
3) Adopt Ordinance No. 2015-14
2) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above)
3) Adopt Ordinance No. 2015-14
K.
Consideration and Adoption of Resolution No. 2015-30: A resolution supporting the Stepping Up initiative which aims to reduce the number of people with mental illness in jails.
RECOMMENDED ACTION:
1) Direct City Clerk to read Resolution No. 2015-30 by title only
2) City Clerk reads Resolution No. 2015-30 by title only (if approved above)
3) Adopt Resolution No. 2015-30
2) City Clerk reads Resolution No. 2015-30 by title only (if approved above)
3) Adopt Resolution No. 2015-30
L.
Consideration and Approval of Contract: Intergovernmental Agreement with the Arizona Board of Regents for and on behalf of Northern Arizona University for Testing Paper Millings
(Approve IGA with NAU for testing paper millings for use at the Cinder Lake Landfill).
RECOMMENDED ACTION:
-
Approve the Intergovernmental Agreement (IGA) with the Arizona Board of Regents for a total project cost of $47,358.43, of which the City will cost share $23,878.54 and NAU's share will be $23,479.89.
PLEASE NOTE: DUE TO THE NATURE OF THE AGENDA ITEMS, THERE WILL BE NO 6:00 P.M. PORTION OF THIS MEETING. ALL ITEMS WILL BE DISCUSSED AND ACTED ON DURING THE 4:00 P.M. PORTION
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VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
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17.
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |