CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 5, 2023 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
***PUBLIC COMMENT***
Verbal public comments may be given through a virtual public comment platform or in-person
If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.
VIRTUAL PUBLIC COMMENT WAITING ROOM
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
COUNCIL LIAISON REPORTS
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Heritage Preservation Commission.
STAFF RECOMMENDED ACTION:
Make one AT-LARGE appointment to a term expiring December 2026.
7.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
A.
Consideration of Ratification and Approval of Contract: Ratification of expenditures with Hill Brothers Company for sodium bisulfite in the amount of $253,890.58 and approval of the First Amendment for the continued purchase of water reclamation chemicals in the amount of $141,000; for contract amount totaling $394,890.58.
STAFF RECOMMENDED ACTION:
- Approve and ratify the purchase of sodium bisulfite in the amount of $253,890.58;
- Approve the First Amendment to the water reclamation chemicals contract in the amount of $141,000; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Cooperative Purchase Contract with Freightliner of Arizona, LLC in the amount of $302,891.37, in addition to other fees and taxes, for a Rear-Load Refuse Collection Truck.
STAFF RECOMMENDED ACTION:
- Approve a Cooperative Purchase Contract with Freightliner of Arizona, LLC in the amount of $302,891.37, in addition to other fees and taxes, for a Rear-Load Refuse Collection Truck; and
- Authorize the City manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Cooperative Purchase Contract with Industrial Power, LLC in the amount of $261,220.07, in addition to other fees and taxes, for an Autocar Solid Waste Roll-Off Truck.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Industrial Power, LLC, in the amount of $261,220.07, in addition to other fees and taxes, for an Autocar Solid Waste Roll-Off Truck; and
- Authorize the City manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with Garver, LLC for Wildcat Hill Wastewater System Professional Engineering Services in the amount of $656,067.60.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Garver, LLC for Wildcat Hill Wastewater System Professional Engineering Services in the amount of $656,067.60; and
- Authorize the City Manager to execute the necessary documents.
E.
STAFF RECOMMENDED ACTION:
Renew the MOU between the City of Flagstaff, USFS, and NPS;Renew the Charter as a document attached to the MOU;Authorize the City Manager to execute the necessary documents.
F.
Consideration of Ratification and Approval of Contract: Contract for Purchase of Two Toyota Rav 4 Hybrid Vehicles from Findlay Toyota Scion Flagstaff in the amount of $73,036.15, plus other fees and taxes.
STAFF RECOMMENDED ACTION:
- Ratify and approve the Contract for Purchase of two Toyota Rav4 Hybrid Vehicles from Findlay Toyota Scion Flagstaff in the amount of $73.036.15, plus other fees and taxes; and
- Authorize the City Manager to execute all necessary documents.
G.
Consideration and Approval of Amendment: Amendment to the Reimbursement Agreement Between Coconino County and the City of Flagstaff for Flagstaff Regional Plan 2045 Project to
add funding for the project in this fiscal year and terms of carrying funds to the next fiscal year as needed.
STAFF RECOMMENDED ACTION:
Approve the Amendment to the Reimbursement Agreement Between Coconino County and the City of Flagstaff for Flagstaff Regional Plan 2045 Project
H.
Consideration and Approval of Contract: Contract for Services to Brian Martin Crandell (aka Crandell Research Solutions) in the amount of $184,899.00 for Instruction for the Greater Flagstaff Regional Fire Officer Leadership Program.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Services to Brian Martin Crandell (aka Crandell Research Solutions) in the amount of $184,899.00 for Instruction for the Greater Flagstaff Regional Fire Officer Leadership Program; and
- Authorize the City Manager to execute the necessary documents.
I.
Consideration and Approval of Contract: State Lobbying Professional Services Contract with Nexxus Consulting in the amount of $78,000 annually.
STAFF RECOMMENDED ACTION:
- Approve the State Lobbying Professional Services Contract with Nexxus Consulting to provide state lobbying services for the City of Flagstaff for a monthly fee of six thousand five hundred dollars ($6,500), which includes all applicable expenses billed at cost, for a total annual fee of seventy-eight thousand dollars ($78,000); and
- Authorize the City Manager to execute the necessary documents.
8.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2023-57 and Ordinance No. 2023-28: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-22-00223 - Planned Residential Development" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Planned Residential Development standards.
STAFF RECOMMENDED ACTION:
1. Adopt Resolution No. 2023-57
2. Read Ordinance No. 2023-28 by title only for the final time
3. City Clerk reads Ordinance No. 2023-28 by title only (if approved above)
4. Adopt Ordinance No. 2023-28
2. Read Ordinance No. 2023-28 by title only for the final time
3. City Clerk reads Ordinance No. 2023-28 by title only (if approved above)
4. Adopt Ordinance No. 2023-28
B.
Consideration and Adoption of Resolution No. 2023-54 and Ordinance No. 2023-26: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00135 - Meeting Facilities, Neighborhood and Regional" and an Ordinance of the City Council of the City of Flagstaff, Coconino county, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Meeting Facility, Public or Private land use.
STAFF RECOMMENDED ACTION:
1. Adopt Resolution No. 2023-54
2. Read Ordinance No. 2023-26 by title only for the final time
3. City Clerk reads Ordinance No. 2023-26 by title only (if approved above)
4. Adopt Ordinance No. 2023-26
2. Read Ordinance No. 2023-26 by title only for the final time
3. City Clerk reads Ordinance No. 2023-26 by title only (if approved above)
4. Adopt Ordinance No. 2023-26
C.
Consideration and Adoption of Resolution No. 2023-56 and Ordinance No. 2023-27: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00137 - Manufactured Home (MH) Zone Lot Development Standards" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code to modify the lot development standards of the Manufactured Home (MH) zone.
STAFF RECOMMENDED ACTION:
1. Adopt Resolution No. 2023-56
2. Read Ordinance No. 2023-27 by title only for the final time
3. City Clerk reads Ordinance No. 2023-27 by title only (if approved above)
4. Adopt Ordinance No. 2023-27
2. Read Ordinance No. 2023-27 by title only for the final time
3. City Clerk reads Ordinance No. 2023-27 by title only (if approved above)
4. Adopt Ordinance No. 2023-27
D.
Consideration and Adoption of Resolution No. 2023-58 and Ordinance No. 2023-29: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "PZ-23-00130 Updates to Zoning Code - Open Space Terminology" and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, by adopting by reference that certain document entitled "PZ-23-00130 Updates to Zoning Code - Open Space Terminology"
STAFF RECOMMENDED ACTION:
1. Adopt Resolution No. 2023-58
2. Read Ordinance No. 2023-29 by title only for the final time
3. City Clerk reads Ordinance No. 2023-29 by title only (if approved above)
4. Adopt Ordinance No. 2023-29
2. Read Ordinance No. 2023-29 by title only for the final time
3. City Clerk reads Ordinance No. 2023-29 by title only (if approved above)
4. Adopt Ordinance No. 2023-29
E.
Consideration and Approval of Contract: Contract with AP Triton in the total amount of $67,107.00 (Summit Fire and Medical District to contribute $20,132 and City of Flagstaff to contribute $46,975) for a Joint Powers Authority Feasibility Study.
STAFF RECOMMENDED ACTION:
- Approve the Contract with AP Triton in the total amount of $67,107.00 (Summit Fire and Medical District to contribute $20,132 and City of Flagstaff to contribute $46,975) for a Joint Powers Authority Feasibility Study; and
- Authorize the City Manager to execute the necessary documents.
9.
PUBLIC HEARING ITEMS
A.
Consideration and Adoption of Resolution No. 2023-66 and Ordinance No. 2023-31: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "PZ-23-00094 Updates to City Code - Property Care Standards and Abandoned Vehicles" and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7, Health and Sanitation and Title 6 Police Regulations by adopting by reference that certain document entitled "PZ-23-00094 Updates to City Code - Property Care Standards and Abandoned Vehicles"
STAFF RECOMMENDED ACTION:
At the December 5, 2023 Council Meeting:
1) Read Resolution No. 2023-66 by title only
2) City Clerk reads Resolution No. 2023-66 by title only (if approved above)
3) Read Ordinance No. 2023-31 by title only for the first time
4) City Clerk reads Ordinance No. 2023-31 by title only (if approved above)
At the December 19, 2023 Council Meeting:
5) Adopt Resolution No. 2023-66
6) Read Ordinance No. 2023-31 by title only for the final time
7) City Clerk reads Ordinance No. 2023-31 by title only (if approved above)
8) Adopt Ordinance No. 2023-31
1) Read Resolution No. 2023-66 by title only
2) City Clerk reads Resolution No. 2023-66 by title only (if approved above)
3) Read Ordinance No. 2023-31 by title only for the first time
4) City Clerk reads Ordinance No. 2023-31 by title only (if approved above)
At the December 19, 2023 Council Meeting:
5) Adopt Resolution No. 2023-66
6) Read Ordinance No. 2023-31 by title only for the final time
7) City Clerk reads Ordinance No. 2023-31 by title only (if approved above)
8) Adopt Ordinance No. 2023-31
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2023-63: A resolution of the City Council of the City of Flagstaff, Arizona renewing the Special Taxing District of the "Flagstaff Downtown Business Improvement and Revitalization District" (FDBIRD)
Consideration and Adoption of Resolution No. 2023-64: A resolution of the City Council of the City of Flagstaff, Arizona, approving an Intergovernmental Agreement for services with the "Flagstaff Downtown Business Improvement and Revitalization District" (FDBIRD)
Consideration and Adoption of Resolution No. 2023-64: A resolution of the City Council of the City of Flagstaff, Arizona, approving an Intergovernmental Agreement for services with the "Flagstaff Downtown Business Improvement and Revitalization District" (FDBIRD)
STAFF RECOMMENDED ACTION:
1. Read Resolution No. 2023-63 by title only
2. City Clerk reads Resolution No. 2023-63 by title only (if approved above)
3. Adopt Resolution No. 2023-63
4. Read Resolution No. 2023-64 by title only
5. City Clerk reads Resolution No. 2023-64 by title only (if approved above)
6. Adopt Resolution No. 2023-64
2. City Clerk reads Resolution No. 2023-63 by title only (if approved above)
3. Adopt Resolution No. 2023-63
4. Read Resolution No. 2023-64 by title only
5. City Clerk reads Resolution No. 2023-64 by title only (if approved above)
6. Adopt Resolution No. 2023-64
B.
Consideration and Adoption of Resolution No. 2023-62: A resolution designating the National Incident Management System (NIMS) as the basis for incident management for the City of Flagstaff.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2023-62 by title only
- City Clerk reads Resolution No. 2023-62 by title only (if approved above)
- Adopt Resolution No. 2023-62
C.
Consideration and Adoption of Resolution No. 2023-61: A resolution approving the adoption of the 2023 City of Flagstaff Emergency Operations Plan.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2023-61 by title only
- City Clerk reads Resolution No. 2023-61 by title only (if approved above)
- Adopt Resolution No. 2023-61
D.
Consideration and Adoption of Resolution No. 2023-60: A resolution of the Flagstaff City Council, authorizing condemnation of real property for the Highway 180 Culvert Project; providing for delegation of authority, and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2023-60 by title only
- City Clerk reads Resolution No. 2023-60 by title only (if approved above)
- Adopt Resolution No. 2023-60
E.
Consideration and Adoption of Ordinance No. 2023-30: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-50-010 Holiday Leave; providing for repeal of conflicting ordinances; severability; and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the December 5, 2023 Council Meeting:
1) Read Ordinance No. 2023-30 by title only for the first time
2) City Clerk reads Ordinance No. 2023-30 by title only (if approved above)
At the December 19, 2023 Council Meeting:
3) Read Ordinance No. 2023-30 by title only for the final time
4) City Clerk reads Ordinance No. 2023-30 by title only (if approved above)
5) Adopt Ordinance No. 2023-30
1) Read Ordinance No. 2023-30 by title only for the first time
2) City Clerk reads Ordinance No. 2023-30 by title only (if approved above)
At the December 19, 2023 Council Meeting:
3) Read Ordinance No. 2023-30 by title only for the final time
4) City Clerk reads Ordinance No. 2023-30 by title only (if approved above)
5) Adopt Ordinance No. 2023-30
11.
DISCUSSION ITEMS
A.
Electric Vehicles and Community Charging Overview
STAFF RECOMMENDED ACTION:
This item is for discussion only.
12.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember House to place on a future agenda a discussion about the makeup of the Housing Commission to consider adding a member who is or has been directly impacted by homelessness.
STAFF RECOMMENDED ACTION:
Council direction.
13.
PUBLIC PARTICIPATION
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2023. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.