AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 1, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. |
4:00 P.M. MEETING
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of August 25, 2015, and the Special Meeting (Executive Session) of August 25, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Payment/Contract Renewal: Annual Computer Software Maintenance
RECOMMENDED ACTION:
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $583,784.00 pursuant to contracts with:
- Harris Enterprise (City Contract No. A2012-0619.1), draft invoice for $133,402.50;
- SHI (reseller for Microsoft) (Arizona Procurement Office Contract No. ADSPO11-007500), draft invoice for $137,947.86;
- SirsiDynix (Library) (City Contract No. A2000-1023.1, as amended 10/23/2000), draft invoice for $74,577.44;
- Intergraph Corp. (Public Safety) for $210,085.00 plus any applicable taxes, and approve its contract renewal.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Installation of an Emergency Generator at Fort Tuthill Well located within the Coconino County Fairgrounds
(Approve contract with Commonwealth Electric Company in the amount of $506,500.00).
RECOMMENDED ACTION:
1) Approve construction contract with Commonwealth Electric Company for $506,500.00, and a contract time of sixty (60) calendar days.
2) Authorize change order authority to the City Manager in the amount of $50,650.00 (10% of contract amount).
3) Authorize City Manager to execute the necessary documents.
2) Authorize change order authority to the City Manager in the amount of $50,650.00 (10% of contract amount).
3) Authorize City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract Amendments: Innovation Mesa Business Accelerator and Secondary Emergency Operations Center, Business Incubator and Service Agreement. (Amendments to leases and service agreements with NACET).
RECOMMENDED ACTION:
-
Authorize the city to amend the existing master leases and service agreement with NACET for the service provided to the Business Incubator and Accelerator; both city owned facilities on McMillan Mesa.
C.
Consideration and Approval of Contract: An IGA between the City of Flagstaff and the Westwood Estates Fire District for Fire Medical Rescue services
(Approve IGA with Westwood Estates Fire District for fire and emergency medical services).
RECOMMENDED ACTION:
-
Approve the IGA between the City of Flagstaff and the Westwood Estates Fire District.
D.
Consideration and Approval of Contract: Roads & Streets Operations and Maintenance Efficiency Study RFP 2015-70
(Approve contract with LA Consulting, Inc. in the amount of $197,769).
RECOMMENDED ACTION:
-
Award the contract for the Roads & Streets Operations and Maintenance Efficiency Study RFP 2015-70 to LA Consulting, Inc. of Manhattan Beach, CA in the amount of $197,769.
E.
Consideration and Approval of Grant Agreement): A grant agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration for Update Airport Master Plan Study with Airport Geographic Information System (AGIS) and Airport Layout Plan (ALP). (Grant agreement for airport master plan study).
RECOMMENDED ACTION:
1) Approve the acceptance of an FAA Grant Agreement in the amount of $500,000 for the Update Airport Master Plan with AGIS and ALP project.
2) Authorize the City Manager to execute the necessary documents.
2) Authorize the City Manager to execute the necessary documents.
F.
Consideration and Adoption of Ordinance No. 2015-14: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting amendments relating to Retiree Insurance eligibility.
RECOMMENDED ACTION:
1) Remove Ordinance No. 2015-14 from the table
2) Read Ordinance No. 2015-14 for the final time
3) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above)
4) Adopt Ordinance No. 2015-14
2) Read Ordinance No. 2015-14 for the final time
3) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above)
4) Adopt Ordinance No. 2015-14
G.
Consideration and Adoption of Ordinance No. 2015-16: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title I, Administrative, by adding a new Chapter 12, Consideration of Petition, thereto.
(Citizen Petition Submittal Form)
RECOMMENDED ACTION:
1) Read Ordinance No. 2015-16 by title only for the final time
2) City Clerk reads Ordinance No. 2015-16 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2015-16
2) City Clerk reads Ordinance No. 2015-16 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2015-16
PLEASE NOTE: DUE TO THE NATURE OF THE AGENDA ITEMS, THERE WILL BE NO 6:00 P.M. PORTION OF THIS MEETING. ALL ITEMS WILL BE DISCUSSED AND ACTED ON DURING THE 4:00 P.M. PORTION
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VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
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17.
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |