CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY DECEMBER 19, 2023 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
***PUBLIC COMMENT***
Verbal public comments may be given through a virtual public comment platform or in-person
If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.
VIRTUAL PUBLIC COMMENT WAITING ROOM
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of June 7, 2022, Joint City/County Meeting of June 14, 2022, Regular Meeting of June 21, 2022, Work Session of June 28, 2022, Special Meeting of June 29, 2022, Regular Meeting of August 23, 2023, Regular Meeting of September 6, 2022, Regular Meeting of September 20, 2022, Council Retreat of September 29, 2022, Regular Meeting of October 4, 2022, Regular Meeting of October 18, 2022, Regular Meeting of November 1, 2022, Special Meeting (Executive Session) of August 28, 2023, Special Meeting (Executive Session) of September 12, 2023, Special Meeting (Executive Session) of September 19, 2023, Special Meeting (Executive Session) of September 26, 2023, Special Meeting (Executive Session) of October 3, 2023, Special Meeting (Executive Session) of October 10, 2023, Special Meeting (Executive Session) of October 24, 2023, Special Meeting (Executive Session) of November 7, 2023, Special Meeting (Executive Session) of November 14, 2023, and Special Meeting of November 27, 2023.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of June 7, 2022, Joint City/County Meeting of June 14, 2022, Regular Meeting of June 21, 2022, Work Session of June 28, 2022, Special Meeting of June 29, 2022, Regular Meeting of August 23, 2023, Regular Meeting of September 6, 2022, Regular Meeting of September 20, 2022, Council Retreat of September 29, 2022, Regular Meeting of October 4, 2022, Regular Meeting of October 18, 2022, Regular Meeting of November 1, 2022, Special Meeting (Executive Session) of August 28, 2023, Special Meeting (Executive Session) of September 12, 2023, Special Meeting (Executive Session) of September 19, 2023, Special Meeting (Executive Session) of September 26, 2023, Special Meeting (Executive Session) of October 3, 2023, Special Meeting (Executive Session) of October 10, 2023, Special Meeting (Executive Session) of October 24, 2023, Special Meeting (Executive Session) of November 7, 2023, Special Meeting (Executive Session) of November 14, 2023, and Special Meeting of November 27, 2023.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
December Work Anniversaries
Recognition of employees celebrating work anniversaries in the month of December
7.
COUNCIL LIAISON REPORTS
8.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Tourism Commission.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring January 2025.
Make one appointment to a term expiring January 2026.
Make one appointment to a term expiring January 2027.
Make one appointment to a term expiring January 2026.
Make one appointment to a term expiring January 2027.
B.
Consideration of Appointments: Airport Commission.
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring October 2027.
C.
Consideration of Appointments: Indigenous Commission
STAFF RECOMMENDED ACTION:
Make three appointments to terms expiring in December 2026.
Make one appointment to an Ex-Officio term for an IPAC member.
Make one appointment to an Ex-Officio term for an IPAC member.
D.
Consideration of Appointments: Commission on Diversity Awareness.
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring September 2025.
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
A.
Approval of Grant Agreement and Acceptance of Grant Award: Consideration of a Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for economic development purposes.
STAFF RECOMMENDED ACTION:
Approve Grant Agreement with the Arizona Department of Transportation (ADOT) and accept the award of an Economic Strengths Projects Grant (ESP) facilitated by the Arizona Commerce Authority (ACA) for $90,000.00, with a local match of $10,000.00 (provided by Joy Cone), for improvement of a rail spur on City land.
B.
Consideration and Approval of Contracts: MOONSHOT Master Lease Agreement and MOONSHOT Agreement for Services (as amended and restated)
STAFF RECOMMENDED ACTION:
Staff recommends approval of the amended and restated MOONSHOT Master Lease Agreement and MOONSHOT Agreement for Services.
C.
Consideration and Approval of Contract: Ratification and Approval of a Cooperative Purchase Contract with JE Fuller Hydrology & Geomorphology, Inc. in the amount of $257,489.00, in addition to taxes and other charges, to continue the Upper Lake Mary Watershed Monitoring Project.
STAFF RECOMMENDED ACTION:
- Ratification and Approval of a Cooperative Purchase Contract with JE Fuller Hydrology & Geomorphology, Inc. in the amount of $257,489.00, in addition to taxes and other charges, to continue the Upper Lake Mary Watershed Monitoring Project; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Contract for the Purchase of Materials/Services with Babbitt Ford Lincoln, LLC in the amount of $64,170.40, plus other fees and taxes, for the purchase of one 2023 Hybrid Ford F-150 for the Streets Section.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Purchase of Materials/Services with Babbitt Ford Lincoln, LLC in the amount of $64,170.40, plus other fees and taxes, for the purchase of one 2023 Hybrid Ford F-150 for the Streets Section; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Weatherproofing Technologies, Inc. the amount of $118,266.78 to Repair a section of the City Hall Roof.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Weatherproofing Technologies Inc. the amount of $118,266.78 to Repair a section of the City Hall Roof; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Cooperative Purchase Contract with AZ Wastewater Industries, Inc. in the amount of $589,799.99, plus other fees and taxes, for one 12 Yard Truck Mounted Sewer Combination Cleaner for the Wastewater Collection Section.
STAFF RECOMMENDED ACTION:
- Request approval of a Cooperative Purchase Contract with AZ Wastewater Industries, Inc. in the amount of $589,799.99, plus other fees and taxes, for one 12 Yard Truck Mounted Sewer Combination Cleaner for the Wastewater Collection Section; and
- Authorize the City Manager to execute all necessary documents.
G.
Consideration and Approval of Contract: First Amendment to the Cooperative Purchase Contract with MGT of America, LLC to add Cost Allocation Services in the amount of $46,300 for a total contract award of $85,490 for Audit and Consulting Services.
STAFF RECOMMENDED ACTION:
- Approve the First Amendment to the Cooperative Purchase Contract with MGT of America, LLC to add Cost Allocation Services in the amount of $46,300 for a total contract award of $85,490 for Audit and Consulting Services; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of Amendment: Amendment to the Reimbursement Agreement Between Coconino County and the City of Flagstaff for Flagstaff Regional Plan 2045 Project to
add funding for the project in this fiscal year and terms of carrying funds to the next fiscal year as needed.
STAFF RECOMMENDED ACTION:
Approve the Amendment to the Reimbursement Agreement Between Coconino County and the City of Flagstaff for Flagstaff Regional Plan 2045 Project
I.
Consideration and Approval of Contract: Grazing Lease on Arizona State Land Department Lands within Red Gap Ranch
STAFF RECOMMENDED ACTION:
- Approve the Grazing Lease with the Arizona State Land Department
- Authorize the City Manager to execute the necessary documents
J.
Consideration and Approval of Contract: Approve the First Amendment to the Cooperative Purchase Contract with GovernmentJobs.com, DBA NEOGOV (NEOGOV), in the amount of $128,932.80 to add HR New Hire On-Boarding Services.
STAFF RECOMMENDED ACTION:
- Approve the First Amendment to the Cooperative Purchase Contract with NEOGOV, in the amount of $128,932.80 to add HR New Hire On-Boarding Services; and
- Authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2023-66 and Ordinance No. 2023-31: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "PZ-23-00094 Updates to City Code - Property Care Standards and Abandoned Vehicles" and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7, Health and Sanitation and Title 6 Police Regulations by adopting by reference that certain document entitled "PZ-23-00094 Updates to City Code - Property Care Standards and Abandoned Vehicles"
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2023-66
- Read Ordinance No. 2023-31 by title only for the final time
- City Clerk reads Ordinance No. 2023-31 by title only (if approved above)
- Adopt Ordinance No. 2023-31
B.
Consideration and Adoption of Ordinance No. 2023-30: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-50-010 Holiday Leave; providing for repeal of conflicting ordinances; severability; and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2023-30 by title only for the final time
- City Clerk reads Ordinance No. 2023-30 by title only (if approved above)
- Adopt Ordinance No. 2023-30
C.
Consideration and Approval of Cooperative Contract: A Cooperative Purchasing Agreement with Invoice Cloud, Inc. to provide an electronic payment acceptance solution in an amount not to exceed $140,000, annually for five years, utilizing the City of Chandler Cooperative Purchase Contract.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchasing Agreement with Invoice Cloud, Inc. to provide an electronic payment acceptance solution in an amount not to exceed $140,000, annually for five years, utilizing the City of Chandler Cooperative Purchase Contract; and
- Authorize the City Manager to execute the necessary documents.
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2023-67: A resolution of the Flagstaff City Council, approving the amendment of the Intergovernmental Agreement between Coconino County, the Coconino County Jail District, and the City of Flagstaff for the purpose of formalizing and clarifying the responsibilities of each of the parties with regard to insuring the facility and its contents
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2023-67 by title only
- City Clerk reads Resolution No. 2023-67 by title only (if approved above)
- Adopt Resolution No. 2023-67
B.
Consideration and Approval of a Relocation Benefit Purchase: Purchase of a ready mix (cement) batch plant for Arizona Materials as a result of being displaced by the Lone Tree Overpass Project
STAFF RECOMMENDED ACTION:
Approve purchase of a Con-E-Co Lo-Pro Model Concrete Plant from Dave Humphreys, Inc., in an amount not to exceed $2.5 million, and authorize the City Attorney and Procurement Director to approve the final form of contract.
C.
Consideration and Adoption of Ordinance No. 2024-01: An ordinance of the Flagstaff City Council authorizing the acquisition of real property interests for a Flagstaff Urban Trail System alongside the Rio de Flag Flood Control Project; providing for delegation of authority, repeal of conflicting ordinances, severability, corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the December 19, 2023 Council Meeting:
1. Read Ordinance No. 2024-01 by title only for the first time
2. City Clerk reads Ordinance No. 2024-01 by title only (if approved above)
At the January 16, 2024 Council Meeting:
3. Read Ordinance No.2024-01 by title only for the final time
4. City Clerk reads Ordinance No. 2024-01 by title only (if approved above)
5. Adopt Ordinance No. 2024-01
1. Read Ordinance No. 2024-01 by title only for the first time
2. City Clerk reads Ordinance No. 2024-01 by title only (if approved above)
At the January 16, 2024 Council Meeting:
3. Read Ordinance No.2024-01 by title only for the final time
4. City Clerk reads Ordinance No. 2024-01 by title only (if approved above)
5. Adopt Ordinance No. 2024-01
D.
Consideration and Adoption of Resolution No. 2023-68: A resolution adopting the City Council 2024 Commemorative Flag Designations
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2023-68 by title only
- City Clerk reads Resolution No. 2023-68 by title only (if approved above)
- Adopt Resolution No. 2023-68
12.
DISCUSSION ITEMS
A.
Presentation regarding funding allocations for Homeless Shelter and Services Funds
To inform Council of funding allocations for Homeless Shelter and Services Funds provided by the Arizona Department of Housing, Staff will provide Council with a presentation regarding the proposals received through the Notice of Funding Available process and recommendations made by the Ranking Committee and forwarded by the Housing Commission.
Staff will request City Council's consideration of approval of grant agreements for the recommended projects through consent agendas at future meeting dates, TBD.
Staff will request City Council's consideration of approval of grant agreements for the recommended projects through consent agendas at future meeting dates, TBD.
B.
Discussion of Fee for Public Use of City-Owned Electric Vehicle Charging Stations
Staff will seek direction from City Council on potential fee structures for public use of City-owned electric vehicle charging stations.
C.
Moving the Needle on City Climate and Housing Goals
This is an informational update to the City Council and Flagstaff community.
13.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A Citizens' Petition titled ICAN Cities Appeal: A global call for the City of Flagstaff to support the UN Treaty on the Prohibition of Nuclear Weapons
Council direction.
B.
Future Agenda Item Request (F.A.I.R.):A Citizens' Petition titled Add Fluoride to City Drinking Water
Council direction.
14.
PUBLIC PARTICIPATION
15.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
16.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2023. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.