FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 15, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting of September 1, 2015, and the Regular Meeting of September 1, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Frederic Wojtkielewicz, "FLG Terroir", 17 N. San Francisco, Series 07 (beer and wine bar), PersonTransfer.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
B.
Consideration and Action on Liquor License Application: Cecily Clift-Maniaci, "The Toasted Owl Cafe", 12 S. Mikes Pike, Series 12 (restaurant), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Amendments to Intergovernmental Agreements: With Coconino County, Navajo County, the City of Holbrook, and the City of Winslow regarding Arizona Route 66 Coalition Communities U.S. Environmental Protection Agency 2012 Brownfields Community-wide Assessment Grant
(Approve time extension amendments to IGA's).
RECOMMENDED ACTION:
-
Authorize the City Manager to execute amendments to Intergovernmental Agreements (IGAs) with Coconino County, Navajo County, the City of Holbrook, and the City of Winslow.
B.
Consideration and Approval of Cooperative Contract: To lease purchase 9 Zoll X-series Manual Monitor/Defibrillators through a cooperative contract with Zoll Medical Corporation through National Purchasing Partners, Contract No. 052312
(Approve contract with Zoll Medical Corporation in the amount of $223,383.50).
RECOMMENDED ACTION:
-
Approve the lease purchase of 9 manual Monitor/Defibrillators from Zoll Medical Corporation for the cost of $223,383.50 through 5 equal annual payments of $44,676.70 per year.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Approval of an Intergovernmental Agreement between the City of Flagstaff and the Summit Fire District for dispatch services.
RECOMMENDED ACTION:
-
Approve this Intergovernmental Agreement between the City of Flagstaff and Summit Fire District to provide dispatch services for Summit Fire District.
B.
Consideration and Approval of Construction Manager at Risk (CMAR) Contract: Leroux Street Water and Sewer Improvements
(Approve contract with Eagle Mountain Construction in the amount of $2,119,350.00).
RECOMMENDED ACTION:
-
1) Approve the Construction Manager at Risk (CMAR) contract with Eagle Mountain Construction in the Guaranteed Maximum Price (GMP) of $2,119,350.00 and a contract time of 350 calendar days.
2) Approve Change Order Authority to the City Manager in the amount of $198,740 (10% of the contract amount, less Owner's contingency).
3) Authorize the City Manager to execute the necessary documents.
C.
Consideration and Adoption of Resolution No. 2015-32: A resolution of the Council of the City of Flagstaff, Arizona authorizing the appointment of a City Treasurer.
RECOMMENDED ACTION:
1) Read Resolution No. 2015-32 by title only
2) City Clerk reads Resolution No. 2015-32 by title only (if approved above)
3) Adopt Resolution No. 2015-32
2) City Clerk reads Resolution No. 2015-32 by title only (if approved above)
3) Adopt Resolution No. 2015-32
D.
Consideration and Adoption of Resolution No. 2015-33: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers
(Authority to Sign Checks)
RECOMMENDED ACTION:
1) Read Resolution No. 2015-33 by title only
2) City Clerk reads Resolution No. 2015-33 by title only (if approved above)
3) Adopt Resolution No. 2015-33
2) City Clerk reads Resolution No. 2015-33 by title only (if approved above)
3) Adopt Resolution No. 2015-33
E.
Consideration and Adoption of Ordinance No. 2015-18: An ordinance to enter into a second Amendment to Development Agreement (DA) with Nestle-Purina Petcare Company to extend the agreement and underlying lease for up to six months
(Possible extension of development agreement with Nestle-Purina).
RECOMMENDED ACTION:
1) Read Ordinance No. 2015-18 by title only for the final time
2) City Clerk reads Ordinance No. 2015-18 by title only (if approved above)
3) Adopt Ordinance No. 2015-18
2) City Clerk reads Ordinance No. 2015-18 by title only (if approved above)
3) Adopt Ordinance No. 2015-18
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
15.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2015-17: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, by deleting Title 6, Police Regulations, Chapter 6-03, Animals, in its entirety and adopting revised Chapter 6-03, Animal Keeping; providing for severability, authority for clerical corrections, and establishing an effective date.
RECOMMENDED ACTION:
At the September 15, 2015, Council Meeting:
1) Read Ordinance No. 2015-17 by title only for the first time
2) City Clerk reads Ordinance No. 2015-17 by title only (if approval above)
At the October 6, 2015, Council Meeting:
3) Read Ordinance No. 2015-17 by title only for the final time
4) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
5) Adopt Ordinance No. 2015-17
1) Read Ordinance No. 2015-17 by title only for the first time
2) City Clerk reads Ordinance No. 2015-17 by title only (if approval above)
At the October 6, 2015, Council Meeting:
3) Read Ordinance No. 2015-17 by title only for the final time
4) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
5) Adopt Ordinance No. 2015-17
B.
Consideration and Approval of Contract: Street Lighting in Support of Dark Skies RFP 2015-69
(Approve contract with Monrad Engineering, Inc. for the development of an installation and light management plan in the amount of $100,000).
RECOMMENDED ACTION:
-
Award the contract for Street Lighting In Support of Dark Skies RFP 2015-69 to Monrad Engineering, Inc. of Tucson, AZ in the amount of $100,000.
16.
DISCUSSION ITEMS
A.
Policy discussion on proposed amendments to Chapters 10-10 and 10-20 of the Flagstaff Zoning Code.
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a resolution replacing Columbus Day with Indigenous People's Day to celebrate the contributions and culture of Native Americans and the indigenous community.
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to place on a future agenda a discussion of the Council Travel Policy and Use of Travel Funds.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |