CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY FEBRUARY 6, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
***PUBLIC COMMENT***
Verbal public comments may be given through a virtual public comment platform or in-person
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VIRTUAL PUBLIC COMMENT WAITING ROOM
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of April 16, 2019, Work Session of May 14, 2019, Special Work Session of October 22, 2019, Combined Work Session/Special Meeting of November 8, 2022, Regular Meeting of November 15, 2022, Special Meeting of November 28, 2022, Work Session of November 29, 2022, Regular Meeting of December 6, 2022, Regular Meeting of December 20, 2022, Regular Meeting of June 6, 2023, Work Session of June 13, 2023, Retreat of June 23, 2023, Work Session of June 27, 2023, and Special Meeting of August 8, 2023.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of April 16, 2019, Work Session of May 14, 2019, Special Work Session of October 22, 2019, Combined Work Session/Special Meeting of November 8, 2022, Regular Meeting of November 15, 2022, Special Meeting of November 28, 2022, Work Session of November 29, 2022, Regular Meeting of December 6, 2022, Regular Meeting of December 20, 2022, Regular Meeting of June 6, 2023, Work Session of June 13, 2023, Retreat of June 23, 2023, Work Session of June 27, 2023, and Special Meeting of August 8, 2023.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Public Participation appears on the agenda twice, at the beginning and at the end. If you wish to address the Council at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Public Participation appears on the agenda twice, at the beginning and at the end. If you wish to address the Council at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Love of Reading Month
B.
Proclamation: Black History Month
7.
COUNCIL LIAISON REPORTS
8.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
The City Council has the option to:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Andrea Dahlman Lewkowitz, "ATL Wings," 1300 S. Milton Road, #107A, Series 12 (restaurant), New License.
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
STAFF RECOMMENDED ACTION
- Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Contract with EnviroSystems Management, Inc., in the amount of $204,816.25, for the Observatory Mesa Invasive Weed Treatment and Restoration Project.
STAFF RECOMMENDED ACTION:
- Approve the Contract with EnviroSystems Management, Inc. in the amount of $204,816.25, for labor and supplies to treat 447.5 acres of invasive plants and to restore and seed 31.5 acres with native seed; and
- Authorize the City Manager to execute all necessary documents.
B.
Consideration and Approval of Agreement: Joint Funding Agreement between the U.S. Department of Interior, U.S. Geological Survey and the City of Flagstaff for Monitoring the C Aquifer of the Middle and Lower Little Colorado River Basins.
STAFF RECOMMENDED ACTION:
Approve the Agreement with the U.S. Geological Survey to contribute $71,080 over three (3) years.
C.
Consideration and Approval of Contract: Professional Services Contract with Ardurra Group, Inc. for on-call professional engineering services to provide Water and Sewer Modeling and Development Impact Analysis (WSIA).
STAFF RECOMMENDED ACTION:
- Approve the Professional Services Contract with Ardurra Group, Inc. for WSIA on-call professional engineering services for three (3) years in the total amount of $279,000.
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with ExerPlay, Inc. for the Ponderosa Trails Park playground replacement in the amount of $138,821.35.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract in the amount of $138,821.35 with ExerPlay, Inc. replacing the aged playground with a new playground as a turnkey project through the 1GPA Cooperative Purchasing Agreement #23-07P-04; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract Amendment: First Amendment to the Contract with Emergency Management Partners, LLC for the Airport Emergency Plan Update and Support for the Development of the Airport's Triennial Full-Scale Exercise.
STAFF RECOMMENDED ACTION:
- Approve the First Amendment to the Contract with Emergency Management Partners, LLC for the Airport Emergency Plan Update and Support for the Development of the Airport's Triennial Full-Scale Exercise in the amount of $207,577 ($98,750 Airport Emergency Plan / $108,827 Triennial Full-Scale Exercise) (100% grant-funded by the Airport CARES Operational Grant); and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Cooperative Purchase Contract with Sands Motor Company, Inc. in the amount of $44,631.48, plus other fees and taxes, for the purchase of one (1) 2024 Chevrolet Silverado work truck for the Facilities Section.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Sands Motor Company, Inc. in the amount of $44,631.48, plus other fees and taxes, for the purchase one (1) 2024 Chevrolet Silverado Work Truck for the Facilities Section; and
- Authorize the City Manager to execute the necessary document.
G.
Consideration and Approval of BNSF Railway Preliminary Engineering Agreement: Downtown Mile Safety and Connectivity Project, Rio de Flag Flood Control Project, and Lone Tree Overpass Project Document Review.
STAFF RECOMMENDED ACTION:
- Approve the Preliminary Engineering Agreement (Agreement) with BNSF Railway (BNSF) in the amount of $415,011.51; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of Contract: First Amendment to the Contract with Corporate Technology Solutions, Inc. for the Verkada Security Camera Software in the amount of $75,395.68.
STAFF RECOMMENDED ACTION:
- Approve the First Amendment to the Contract with Corporate Technology Solutions, Inc. for the Verkada Security Camera Software adding $30,045.52, $21,233.52, and $24,116.64 to the contract for the libraries ($75,395.68 total, covering Flagstaff downtown, Flagstaff east side, and Tuba City libraries respectively); and
- Authorize the City Manager to execute the necessary documents.
I.
Consideration and Approval of Contract Ratification: Cooperative Purchase Contract with PFVT Motors, Inc. LLC (DBA Peoria Ford) in the amount of $255,962.97, in addition to other fees and taxes for the purchase of four fully electric Ford Lightning F150s (3 for FPD and 1 for Engineering).
STAFF RECOMMENDED ACTION:
- Ratify the Cooperative Purchase Contract with PFVT Motors, LLC (DBA Peoria Ford) in the amount of $255,962.97, in addition to other fees and taxes for the purchase of four fully electric Ford Lightning F150s (3 for FPD and 1 for Engineering); and
- Authorize the City Manager to execute the necessary documents.
J.
Consideration and Approval of Grant Agreements: Grant agreements between the City of Flagstaff and specific community partners utilizing funding from the Arizona Department of Housing Homeless Shelter and Services Funds in the amount of $756,000.00.
STAFF RECOMMENDED ACTION:
- Approve grant agreements with the following organizations, utilizing funding from the Arizona Department of Housing Homeless Shelter and Services Funds:
- $61,802.28 to Community Assistance Teams of Flagstaff for the Homeless Mobile Outreach Program
- $100,000.00 to Catholic Charities Community Services, Inc. for the PATH Outreach and Emergency Shelter Programs
- $330,337.05 to Flagstaff Shelter Services, Inc. for the Emergency Shelter Program
- $30,963.06 to Homeless Youth Connection for the Empowering Youth for the Future Program
- $170,971.48 to Housing Solutions of Northern Arizona for the Homeless Transitional Housing Program
- $61.926.13 to Northland Family Help Center for the Emergency Youth Shelter Program
- Authorize the City Manager to execute the necessary documents for all agreements.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2024-02: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapter 3-10 User Fees, Section 3-10-001-0004 Police Department to revise existing fees and add a new fee for Body Camera Video Review and Redaction; providing for penalties, repeal of conflicting ordinances, severability, providing for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2024-02 by title only for the final time
2) City Clerk reads Ordinance No. 2024-02 by title only (if approved above)
3) Adopt Ordinance No. 2024-02
2) City Clerk reads Ordinance No. 2024-02 by title only (if approved above)
3) Adopt Ordinance No. 2024-02
B.
Consideration and Approval of Change in Commission Member Terms: Change the Sustainability Commission Term Month and Current Commissioner Term Months
STAFF RECOMMENDED ACTION:
- Change the Sustainability Commission member start and end term month from October to February.
- Adjust the terms of the currently seated Sustainability Commissioners to end in February of the following year.
11.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2024-05 and Ordinance No. 2024-03: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00136 - Residential Uses in the Public Facility (PF) Zone" and an ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow residential uses (single-family, duplex, and multi-family dwellings) as a permitted use in the Public Facility (PF) zone.
STAFF RECOMMENDED ACTION:
At the February 6, 2024, Council Meeting:
1) Read Resolution No. 2024-05 by title only
2) City Clerk reads Resolution No. 2024-05 by title only (if approved above)
3) Read Ordinance No. 2024-03 by title only for the first time
4) City Clerk reads Ordinance No. 2024-03 by title only (if approved above)
At the February 20, 2024, Council Meeting:
5) Adopt Resolution No. 2024-05
6) Read Ordinance No. 2024-03 by title only for the final time
7) City Clerk reads Ordinance No. 2024-03 by title only (if approved above)
8) Adopt Ordinance No. 2024-03
1) Read Resolution No. 2024-05 by title only
2) City Clerk reads Resolution No. 2024-05 by title only (if approved above)
3) Read Ordinance No. 2024-03 by title only for the first time
4) City Clerk reads Ordinance No. 2024-03 by title only (if approved above)
At the February 20, 2024, Council Meeting:
5) Adopt Resolution No. 2024-05
6) Read Ordinance No. 2024-03 by title only for the final time
7) City Clerk reads Ordinance No. 2024-03 by title only (if approved above)
8) Adopt Ordinance No. 2024-03
12.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2024-06: A resolution approving Binding Waivers of Enforcement for 3 parcels of land located in the City of Flagstaff.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-06 by title only
- City Clerk reads Resolution No. 2024-06 by title only (if approved above)
- Adopt Resolution No. 2024-06
B.
Consideration and Adoption of Resolution No. 2024-07: A resolution approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for the Landfill Road Construction Project.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2024-07 by title only
2) City Clerk reads Resolution No. 2024-07 by title only (if approved above)
3) Adopt Resolution No. 2024-07
2) City Clerk reads Resolution No. 2024-07 by title only (if approved above)
3) Adopt Resolution No. 2024-07
C.
Consideration and Approval of Contract: Construction Manager at Risk (CMAR) Service Agreement - GMP1 with Rummel Construction, Inc. for the Landfill Road Improvement Project.
STAFF RECOMMENDED ACTION:
- Approve the CMAR Construction Services Agreement - GMP 1 with Rummel Construction, Inc. for a Guaranteed Maximum Price (GMP1) in the amount of $4,887,944.86 and a contract duration period of 171-calendar days; and
- Approve an Owner's Contingency of $172,020.37, which is 4.25% of the GMP1; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Adoption of Ordinance No. 2024-04: An ordinance of the City Council of the City of Flagstaff, authorizing the exchange of real property of substantially equal value with a property owner, ZH Holdings Butler, LLC; providing for delegation of authority, severability, repeal of conflicting ordinances, and establishing an effective date
Consideration and Approval of Purchase Agreement with ZH Holdings Butler, LLC
Consideration and Approval of Purchase Agreement with ZH Holdings Butler, LLC
STAFF RECOMMENDED ACTION:
At the February 6, 2024 Council Meeting:
1) Read Ordinance No. 2024-04 by title only for the first time
2) City Clerk reads Ordinance No. 2024-04 by title only (if approved above)
At the February 20, 2024 Council Meeting:
3) Read Ordinance No. 2024-04 by title only for the final time
4) City Clerk reads Ordinance No. 2024-04 by title only (if approved above)
5) Adopt Ordinance No. 2024-04
6) Approve the Purchase Agreement and authorize the City Manager to execute the necessary documents
1) Read Ordinance No. 2024-04 by title only for the first time
2) City Clerk reads Ordinance No. 2024-04 by title only (if approved above)
At the February 20, 2024 Council Meeting:
3) Read Ordinance No. 2024-04 by title only for the final time
4) City Clerk reads Ordinance No. 2024-04 by title only (if approved above)
5) Adopt Ordinance No. 2024-04
6) Approve the Purchase Agreement and authorize the City Manager to execute the necessary documents
E.
Consideration and Adoption of Resolution No. 2024-01: A resolution of the Mayor and City Council of the City Of Flagstaff, Arizona, Recognizing the Watershed Alliance For The Rio De Flag (WARF)
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-01 by title only
- City Clerk reads Resolution No. 2024-01 by title only (if approved above)
- Adopt Resolution No. 2024-01
13.
DISCUSSION ITEMS
A.
Water, Wastewater, and Reclaimed Water Rates and Cost-of-Service Study - Presentation 3 of 3 on Capacity Fees & Introduction to Rate Designs
Staff and Stantec are seeking direction from City Council on these five elements of updating Capacity Fees as presented on January 23:
- Utilize the Combined Methodology for calculating capacity fees
- Proceed with Stantec, Staff's, and the Water Commission's recommendation to follow the Combined Methodology for calculating the capacity fee for both the water and wastewater systems
- Revisit the Buy-In or Incremental methodologies for water and/or wastewater systems
- Utilize system actuals as a basis for Level-of-Service calculations
- Proceed with Stantec, Staff's, and the Water Commission's recommendation to base the water and wastewater capacity fee level-of-service assumption on actual data
- Base capacity fee level-of-service assumption for water and/or wastewater on the water and wastewater design standards in City Code
- Collect capacity fees towards the cost of future water supply infrastructure projects (such as Red Gap Ranch, direct potable reuse, or indirect potable reuse projects, at Council direction)
- Proceed with a capacity fee model that collects fees toward water supply infrastructure projects (two of six on the Water Commission shared concerns with this option; the other four were supportive of this option)
- Do not collect a portion of capacity fees towards a new water supply infrastructure project
- Collect capacity fees towards the cost of a new wastewater treatment facility
- Proceed with a capacity fee model that collects fees towards a new wastewater treatment facility (one of six on the Water Commission shared a concern with this option; the other five were supportive of this option)
- Do not collect a portion of capacity fees towards a new wastewater treatment facility
- Include or do not include loadings capacity along with the flow capacity as a basis for calculating the level-of-service for the wastewater system. (Water Commission recommended including loadings capacity)
14.
PUBLIC PARTICIPATION
15.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
16.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
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