CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY FEBRUARY 20, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)
***PUBLIC COMMENT***
Verbal public comments may be given through a virtual public comment platform or in-person
If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.
VIRTUAL PUBLIC COMMENT WAITING ROOM
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
4.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Public Participation appears on the agenda twice, at the beginning and at the end. If you wish to address the Council at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Public Participation appears on the agenda twice, at the beginning and at the end. If you wish to address the Council at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
COUNCIL LIAISON REPORTS
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Audit Committee
STAFF RECOMMENDED ACTION:
Make two appointments to indefinite terms on the Audit Committee.
7.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
The City Council has the option to:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Amy S. Nations, "Whispering Winds Motor Hotel," 922 E. Route 66, Series 07 (Beer and Wine Bar), Location/Owner Transfer.
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Rafael Galvan, Jr., "Family Dollar #28851," 5060 US-89, Series 10 (beer and wine store), New License.
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: First Amendment to Contract for Services with Sonoran Land Resources, LLC in an amount not to exceed $99,500 for property acquisitions necessary for the Rio de Flag Flood Control Capital Project.
STAFF RECOMMENDED ACTION:
- Approve First Amendment to the Contract for Services with Sonoran Land Resources, LLC in an amount not to exceed $99,500; and
- Authorize the City Manager to execute the necessary documents.
9.
ROUTINE ITEMS
A.
Consideration and Approval of Contract: Consideration and Approval of the Third Amendment for GMP 4, for Construction and Repair Services for the Inner Basin Waterline Restoration Project
STAFF RECOMMENDED ACTION:
- Approve the Third Amendment for GMP 4, for Construction and Repair Services with Hunter Contracting Co. for a Guaranteed Maximum Price of $9,044,907.00 and a contract duration of 400-calendar days; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Ordinance No. 2024-04: An ordinance of the City Council of the City of Flagstaff, authorizing the exchange of real property of substantially equal value with a property owner, ZH Holdings Butler, LLC; providing for delegation of authority, severability, repeal of conflicting ordinances, and establishing an effective date
Consideration and Approval of Purchase Agreement with ZH Holdings Butler, LLC
Consideration and Approval of Purchase Agreement with ZH Holdings Butler, LLC
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2024-04 by title only for the final time
- City Clerk reads Ordinance No. 2024-04 by title only (if approved above)
- Adopt Ordinance No. 2024-04
- Approve the Purchase Agreement and authorize the City Manager to execute the necessary documents
C.
Consideration and Approval of Final Plat Request by Brookfield Communities, Inc. for Final Plat approval for Woodshire on Butler Condominiums, a 50-unit residential condominium subdivision. (Subdivision of approximately 4.06 acres into 50 condominiums located at 2989 and 3001 E. Butler Avenue)
STAFF RECOMMENDED ACTION:
Approve the final plat with no conditions and authorize the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that the documents are ready for recording.
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2024-08: A resolution of the Flagstaff City Council, authorizing the grant agreement for an Arizona State Parks Heritage Fund - Environmental Education grant, agreement # 632407, for the continuation of the Open Space Education Coordinator position to provide outdoor environmental programs for the community, for an additional two years.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-08 by title only
- City Clerk reads Resolution No. 2024-08 by title only (if approved above)
- Adopt Resolution No. 2024-08
- Authorize the grant agreement with the Arizona State Parks Board for the Heritage Fund Environmental Education grant program, for grant funds in the amount of $119,724 with a city match of $15,500, for the continuation of the Open Space Education Coordinator position to provide outdoor environmental programs for the community.
B.
Consideration and Adoption of Resolution No. 2024-02: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement among the Coconino County Free Library District and the City of Flagstaff, the City of Williams, the City of Page, the Town of Fredonia, the City of Sedona, and Coconino County for the administration and funding of branch and affiliate libraries within the Coconino County Free Library District, and establishing an effective date,
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-02 by title only
- City Clerk reads Resolution No. 2024-02 by title only (if approved above)
- Adopt Resolution No.2024-02
C.
Consideration and Adoption of Resolution No. 2024-09: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, a public use; providing for delegation of authority, condemnation authority, repeal of conflicting resolutions, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-09 by title only
- City Clerk reads Resolution No. 2024-09 by title only (if approved above)
- Adopt Resolution No. 2024-09
D.
Consideration and Adoption of Ordinance 2024-05: An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property for the Killip Inlet as part of the Spruce Wash Channel Improvements Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the February 20th, 2024 Council Meeting:
1) Read Ordinance No. 2024-05 by title only for the first time
2) City Clerk reads Ordinance No. 2024-05 by title only (if approved above)
At the March 5th, 2024 Council Meeting:
3) Read Ordinance No. 2024-05 by title only for the final time
4) City Clerk reads Ordinance No. 2024-05 by title only (if approved above)
5) Adopt Ordinance No. 2024-05
1) Read Ordinance No. 2024-05 by title only for the first time
2) City Clerk reads Ordinance No. 2024-05 by title only (if approved above)
At the March 5th, 2024 Council Meeting:
3) Read Ordinance No. 2024-05 by title only for the final time
4) City Clerk reads Ordinance No. 2024-05 by title only (if approved above)
5) Adopt Ordinance No. 2024-05
E.
Consideration and Possible Action: Use of the Council Initiative Fund
STAFF RECOMMENDED ACTION:
Authorize the use of the Council Initiative Fund:
- Sponsorship of planet Earth with Lowell Observatory - $10,000
- Support of Youth Poet Laureate - $5,000
- Other identified initiatives
11.
PUBLIC PARTICIPATION
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.