FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 6, 2015 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of September 8, 2015; Regular Meeting of September 15, 2015; and Special Meeting (Executive Session) of September 29, 2015.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
A.
Consideration and Action on Liquor License Application: Roger Burton, "Giant Store #083", 2161 E. Route 66, Series 10 (beer and wine store), New License.
RECOMMENDED ACTION:
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Contract: Water Meter Vault replacement project
(Approve construction contract with Eagle Mountain Construction for the replacement of the existing water meter vault located at 2515 East Butler Avenue, Little America Hotel )
RECOMMENDED ACTION:
-
1) Award the construction contract to Eagle Mountain Construction of Flagstaff, Arizona in the award amount of $94,159 which includes $6,000 in contract allowance. The contract period is for 160 days; and
2) Authorize Change Order Authority to the City Manager in the amount of $8,815.90 10% of the bid contract amount, (less contract allowance) for unanticipated additional costs;and
3) Authorize the City Manager to execute the necessary documents
B.
Consideration and Approval of: Consent to Transfer Control of Cable License Agreement
RECOMMENDED ACTION:
Consent to Transfer Control of Cable License Agreement from Cequel Corporation to Altice N.V.; and authorize the Mayor to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA): 15-0005388-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2016 Highway Safety Improvement Program (HSIP), Design and Installation of Signs.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement between the City of Flagstaff and Arizona Department of Transportation in the amount of $265,000.00 with a no city matching funds required.
B.
Consideration and Approval of Contract: Public Defender Services for the Flagstaff Municipal Court.
RECOMMENDED ACTION:
-
Accept the proposal of Harris and Winger, P.C. of Flagstaff, Arizona for an annual fee of $245,000, paid monthly at a fee of $20,416.66
C.
Consideration and Approval of: 1) Contract for Professional Services with JC Cullen, Inc. (Niles Radio Communications); 2) Cooperative Purchase Contract with JC Cullen, Inc.(Niles Radio Communications); 3) Authorize expenditure for a microwave radio network project in an amount not to exceed $650,000; and authorize the Mayor to execute the required documents.
(Microwave network design and build to replace current fiber network)
RECOMMENDED ACTION:
Approve the Contract for Professional Services with JC Cullen, Inc. (Niles Radio Communications), approve a Cooperative Purchase Contract with JC Cullen, Inc. (Niles Radio Communications), and authorize expenditure for a microwave network project in a total amount not to exceed to exceed $ 650,000.00.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
A.
Public Hearing: Providing staff and consultants rate study presentation prior to modifying water, wastewater, reclaimed water and stormwater rates and fees.
(Staff/consultant presentation regarding rate adjustment)
NO PUBLIC INPUT AT THIS MEETING - PUBLIC INPUT WILL BE TAKEN AT THE OCTOBER 13, 2015 MEETING
RECOMMENDED ACTION:
Open the public hearing.
Staff and consultant presentation only.
Public comment will not be taken at this meeting, but will be taken at the continuation of this hearing on October 13, 2015.
Staff and consultant presentation only.
Public comment will not be taken at this meeting, but will be taken at the continuation of this hearing on October 13, 2015.
15.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2015-34: A resolution adopting the Picture Canyon Management Plan.
RECOMMENDED ACTION:
1) Read Resolution No. 2015-34 by title only
2) City Clerk reads Resolution No. 2015-34 by title only (if approved above)
3) Adopt Resolution No. 2015-34
2) City Clerk reads Resolution No. 2015-34 by title only (if approved above)
3) Adopt Resolution No. 2015-34
16.
DISCUSSION ITEMS
None
None
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R
.): A citizen petition to reconsider Ordinance No. 2015-08 (Nuisance Ordinance).
B.
Future Agenda Item Request (F.A.I.R.)
: A request by Councilmember Oravits to place on a future agenda an amendment to City Council Rules of Procedure to require four members of Council to move an item forward under F.A.I.R.
C.
Future Agenda Item Request (F.A.I.R.)
: A request by Mayor Nabours to place on a future agenda a discussion of the City's Sidewalk Ordinance.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2015. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |