CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING MONDAY AUGUST 26, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: SMART Week
B.
August Work Anniversaries
Recognition of employees celebrating work anniversaries in August.
6.
COUNCIL LIAISON REPORTS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Commission on Diversity Awareness
STAFF RECOMMENDED ACTION:
- Make one appointment for a term expiring September 2025
- Make two appointments for terms expiring September 2027
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval: FY24-25 Insurance Renewal
STAFF RECOMMENDED ACTION:
Accept the renewal premiums submitted by the Arizona Municipal Risk Retention Pool (AMRRP) for General Liability, E&O, SAM, Property, Auto, Marine, Crime, Cyber, Excess, and Worker's Compensation coverage; Chubb Limited for Airport Liability; Aon Risk Insurance Services West for International Travel; and Industrial Commission of Arizona to fund the Firefighters Presumptive Cancer Claims.
B.
Consideration and Approval of Final Plat: PZ-23-00089-06, Capstone Homes requests final plat approval for Timber Sky - Block 5 located at 3345 W McAllister Ranch Rd, a 101-lot single-family subdivision on 17.84 acres in the MR (Medium-Density Residential) Zone.
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
C.
Consideration and Approval of Final Plat PZ-23-00089-05, Capstone Homes requests final plat approval for Timber Sky - Block 6 located at 3501 W McAllister Ranch Rd, a 51-lot single-family subdivision on 12.3 acres in the Single-Family Residential (R1) Zone.
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet in the amount of $168,494.41, for the purchase of two (2) electric Chevrolet Silverado's (1 model 4WT for Engineering and 1 model 3WT for Code Compliance).
STAFF RECOMMENDED ACTION:
- Approve the contract with Courtesy Chevrolet for the purchase of two (2) Chevrolet Silverado electric vehicles in the amount of $168,494.41. One vehicle for Engineering and one vehicle for Code Compliance; and
- Authorize the City Manager to execute the necessary documents.
E.
Ratification of Grant Agreement: Ratify the Grant Agreement with the Department of Energy for the Energy Efficiency and Conservation Block Grant (EECBG)
STAFF RECOMMENDED ACTION:
Ratify the Grant Agreement with the Department of Energy for the Energy Efficiency and Conservation Block Grant (EECBG) in the amount of $133,940.
F.
Consideration and Approval of Contract: Contract for Professional Services with Cavanaugh & Assoc., PA in the amount of $181,333 for a Nonrevenue Water Auditing Program.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Professional Services with Cavanaugh & Associates, PA in the amount of $181,333 for the City's Nonrevenue Water Auditing Program; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Ratification: Letters of Support for Wildlife Overpass Crossing
STAFF RECOMMENDED ACTION:
Retroactively approve the letters of support.
H.
Consideration and Approval of Contract: Third Amendment to the Construction Manager at Risk (CMAR) Construction Services Agreement with Eagle Mountain Construction, Inc. to add Phase 2 - GMP 2 (Wedge Utilities) to the Spruce Wash Flood Mitigation Suite of Projects.
STAFF RECOMMENDED ACTION:
- Approve the Third Amendment to the CMAR Construction Services Agreement with Eagle Mountain Construction, Inc. to add GMP 2 - Phase 2 to the Spruce Wash Flood Mitigation Suite of Projects which will add Phase 2 - GMP 2 to the Guaranteed Maximum Price (GMP) in the amount of $310,116.40 for a new contract total of $13,838,023.46; and
- Authorize the City Manager to execute the necessary documents.
I.
Consideration and Approval of Contract Addendum: Third Addendum to the Lease of the Hopi Building at Heritage Square for Office Space
STAFF RECOMMENDED ACTION:
Approve Third Addendum, to provide office space for City staff (ParkFlag and the Beautification, Arts and Sciences Program).
9.
DISCUSSION ITEMS
A.
Discussion on proposed amendment to the Professional Services Contract between the City and Terros Health for the operation of the Community Alliance, Response & Engagement (CARE) Unit
Discussion and Council Direction on proposed amendment.
10.
OPEN CALL TO THE PUBLIC
11.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
12.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.