CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY SEPTEMBER 17, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
COUNCIL LIAISON REPORTS
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Parks and Recreation Commission
STAFF RECOMMENDED ACTION:
- Make one appointment for a term expiring August 2026.
- Make two appointments for terms expiring August 2027.
B.
Consideration of Appointments: Housing Commission
STAFF RECOMMENDED ACTION:
- Make one appointment to a Real Estate/Professional - Lender position with a term expiring September 2027.
- Make one appointment to a Low Income Housing Expert position with a term expiring September 2027.
C.
Consideration of Appointments: Beautification and Public Art Commission
STAFF RECOMMENDED ACTION:
Make one appointment for a term expiring June 2028.
D.
Consideration of Appointments: Airport Commission
STAFF RECOMMENDED ACTION:
Make two appointments for terms expiring October 2027.
7.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Xiande Fang, "Golden Dragon", 2730 E. Lakin Dr., Series 12 (Restaurant), New License
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Nathan Phillips, "Wanderlust Brewing Company", 1519 N. Main Street, #102, Series 03 (In State Microbrewery), Acquisition of Control
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration
and
Approval
of
a Loan Agreement: Approval of a loan agreement with The Villas on Lake Mary, LLC for $397,398.00 distributed from the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds (ARPA). Loan documents include a sub-award loan agreement, consent and subordination agreement, declaration of restrictive covenants, promissory note, and deed of trust.
STAFF RECOMMENDED ACTION:
- Approve the loan agreement between the City of Flagstaff and The Villas on Lake Mary, LLC, utilizing $397,398.00 of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Final Plat JP325, LLC requests Final Plat approval for Juniper Point, Parcel 2, located at 2000 John Wesley Powell Boulevard, a single-family subdivision of 62 lots concentrated on 17.54 acres of the approximately 240-acre site in the Rural Residential (RR) Zone utilizing the Planned Residential Development (PRD).
STAFF RECOMMENDED ACTION:
Staff recommends approving the final plat and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2024-21: An ordinance of the City Council of the City of Flagstaff accepting and approving an easement agreement and grant of easement from BNSF for the installation of a water line and fire hydrant for fire suppression purposes.
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2024-21 by title only for the final time
- City Clerk reads Ordinance No. 2024-21 by title only (if approved above)
- Adopt Ordinance No. 2024-21
B.
Consideration and Approval of Contract: Change Order 3 with Hunter Contracting Co. for the Inner Basin Waterline Restoration Project
STAFF RECOMMENDED ACTION:
- Approve Change Order 3 for repair work at Flagstaff Spring with Hunter Contracting Co. in the amount of $189,098.20 and no additional calendar days to the contract period; and
- Authorize the City Manager to execute the necessary documents.
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2024-36: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between MetroPlan and the City of Flagstaff for project management of the Transportation Alternatives Safe Routes to School Grant Award
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-36 by title only
- City Clerk reads Resolution No. 2024-36 by title only (if approved above)
- Adopt Resolution No. 2024-36
B.
Consideration of Proposed Amendment to Observatory Mesa Right-of-Way Easement
STAFF RECOMMENDED ACTION:
Review the proposed amendment of right-of-way easement #16-88092 to enable the construction of an access road through Observatory Mesa Natural Area to private properties on the eastern side of Section 6. Indicate whether the City Council would support amending the right-of-way easement #16-88092. The Council decision will be forwarded to the Arizona State Parks and Trails Board and State Historic Preservation Office to review and approve the request as the next step in the process.
C.
Consideration and Adoption of Resolution No. 2024-35: A resolution approving a Binding Waiver of Enforcement for one parcel of land located in the Canyon Del Rio subdivision in the City of Flagstaff.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2024-35 by title only
- City Clerk reads Resolution No. 2024-35 by title only (if approved above)
- Adopt Resolution No. 2024-35
11.
OPEN CALL TO THE PUBLIC
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.