CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D *
A M E N D E D *
| REGULAR COUNCIL MEETING TUESDAY OCTOBER 1, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of June 21, 2019, Combined Special Meeting/Work Session of June 25, 2019, Work Session of October 29, 2019, Joint City/County Work Session of November 4, 2019, Combined Special Meeting/Work Session of November 12, 2019, Regular Meeting of January 21, 2020, Work Session of January 28, 2020, Budget Retreat of April 23, 2020, Work Session of May 12, 2020, Combined Special Meeting/Work Session of May 26, 2020, Work Session of June 11, 2020, Special Meeting of December 11, 2020, Infrastructure Retreat of September 30, 2021, Infrastructure Retreat of December 9, 2021, Capital Projects Retreat of March 31, 2022, Work Session of January 10, 2023, Combined Special Meeting/Work Session of January 31, 2023, Work Session of March 28, 2023, Work Session of November 28, 2023, Regular Meeting of December 5, 2023, Budget Retreat of December 14, 2023, Regular Meeting of December 19, 2023, Special Meeting (Executive Session) of March 5, 2024, Special Meeting (Executive Session) of March 12, 2024, Work Session of March 12, 2024, Special Meeting (Executive Session) of March 26, 2024, Special Meeting (Executive Session) of April 2, 2024, Special Meeting (Executive Session) of April 9, 2024, Work Session of April 9, 2024, Special Meeting (Executive Session) of April 16, 2024, Special Meeting (Executive Session) of April 23, 2024, Combined Special Meeting/Work Session of April 23, 2024, Special Meeting (Executive Session) of May 7, 2024, Special Meeting (Executive Session) of May 14, 2024, Special Meeting (Executive Session) of June 4, 2024, Special Meeting (Executive Session) of June 25, 2024, Special Meeting (Executive Session) of July 2, 2024, Special Meeting of August 19, 2024, Special Meeting (Executive Session) of August 26, 2024, Regular Meeting of August 26, 2024, Regular Meeting of September 3, 2024, Work Session of September 10, 2024, and Special Meeting (Executive Session) of September 10, 2024.
STAFF RECOMMENDED ACTION:
Approve the minutes of City Council Special Meeting (Executive Session) of June 21, 2019, Combined Special Meeting/Work Session of June 25, 2019, Work Session of October 29, 2019, Joint City/County Work Session of November 4, 2019, Combined Special Meeting/Work Session of November 12, 2019, Regular Meeting of January 21, 2020, Work Session of January 28, 2020, Budget Retreat of April 23, 2020, Work Session of May 12, 2020, Combined Special Meeting/Work Session of May 26, 2020, Work Session of June 11, 2020, Special Meeting of December 11, 2020, Infrastructure Retreat of September 30, 2021, Infrastructure Retreat of December 9, 2021, Capital Projects Retreat of March 31, 2022, Work Session of January 10, 2023, Combined Special Meeting/Work Session of January 31, 2023, Work Session of March 28, 2023, Work Session of November 28, 2023, Regular Meeting of December 5, 2023, Budget Retreat of December 14, 2023, Regular Meeting of December 19, 2023, Special Meeting (Executive Session) of March 5, 2024, Special Meeting (Executive Session) of March 12, 2024, Work Session of March 12, 2024, Special Meeting (Executive Session) of March 26, 2024, Special Meeting (Executive Session) of April 2, 2024, Special Meeting (Executive Session) of April 9, 2024, Work Session of April 9, 2024, Special Meeting (Executive Session) of April 16, 2024, Special Meeting (Executive Session) of April 23, 2024, Combined Special Meeting/Work Session of April 23, 2024, Special Meeting (Executive Session) of May 7, 2024, Special Meeting (Executive Session) of May 14, 2024, Special Meeting (Executive Session) of June 4, 2024, Special Meeting (Executive Session) of June 25, 2024, Special Meeting (Executive Session) of July 2, 2024, Special Meeting of August 19, 2024, Special Meeting (Executive Session) of August 26, 2024, Regular Meeting of August 26, 2024, Regular Meeting of September 3, 2024, Work Session of September 10, 2024, and Special Meeting (Executive Session) of September 10, 2024.
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Domestic Violence Awareness Month
B.
Proclamation: Out of the Darkness Suicide Prevention Walk *
7.
COUNCIL LIAISON REPORTS
8.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Planning and Zoning Commission
STAFF RECOMMENDED ACTION:
- Make one appointment for a term expiring December 2025.
B.
Consideration of Appointments: Building and Fire Code Board of Appeals
STAFF RECOMMENDED ACTION:
- Make one appointment for a term expiring October 2026.
9.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Jared Michael Repinski, "Kickstand Kafe", 719 N Humphreys Street, Series 12 (Restaurant), New License
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Jun Yu, "Hunan Restaurant," 1926 N. 4th St., Ste. 8, Series 07 (Beer and Wine Bar), Owner Transfer
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
C.
Consideration and Action on Liquor License Application: Lauren Mosier, "Embassy Suites Flagstaff," 706 S. Milton Rd, Series 06, Owner Transfer
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
10.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Fourth Amendment to the Construction Manager at Risk (CMAR) Construction Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Flood Mitigation Suite of Projects to add Guaranteed Maximum Price (GMP) 4.
STAFF RECOMMENDED ACTION:
- Approve the Fourth Amendment to the CMAR Construction Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Mitigation Suite of Projects to include GMP 4 in the amount of $1,949,943.54 and adding 0 days to the contract duration; and
- Approve an Owner's Contingency of $75,000.00, which is approximately 6% of GMP 4; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Ratify the Project Partnership Agreement with the Department of the Army for Killip School Regional Detention Basin Inlet Project
STAFF RECOMMENDED ACTION:
Ratify the Project Partnership Agreement between the Department of the Army and the City of Flagstaff for Design and Constructin Assistance for the Killip School Regional Detention Basin Inlet Project in the amount of $1,500,000.
C.
Consideration and Approval of Contract: Ratify the Agreement with the USDA, Forest Service for the Spruce Wash, Wedge Detention Basin
STAFF RECOMMENDED ACTION:
Ratify the Agreement between the USDA, Forest Service Southwestern Region, Coconino National Forest and the City of Flagstaff for the Spruce Wash, Wedge Detention Basin in the amount of $3,500,000.
D.
Consideration and Approval of Proprietary Purchase: Purchase of Saf-T-Chlor dry sodium chlorite water treatment chemicals from CDG Environmental in an amount not to exceed $200,000, annually.
STAFF RECOMMENDED ACTION:
- Approve the Purchase of Saf-T-Chlor dry sodium chlorite water treatment chemicals from CDG Environmental, LLC in an amount not to exceed $200,000, annually; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet in the amount of $55,631.64, for the purchase of one (1) Chevrolet 2500 Silverado WT for Facilities.
STAFF RECOMMENDED ACTION:
- Approve the contract with Courtesy Chevrolet for the purchase of one (1) Chevrolet Silverado 2500 WT in the amount of $ 55,631.64 for Facilities; and
- Authorize the City Manager to execute the necessary documents.
11.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2024-37 and Ordinance No. 2024-22: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled
"PZ-24-00008 – Concept Plan Review, Accessory Structures, Accessory Uses, Home Occupations, and Basement, Basement Garages, Building Stem Walls, Crawl Spaces and Podium Parking" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
At the October 1, 2024, Council Meeting:
1) Read Resolution No. 2024-37 by title only
2) City Clerk reads Resolution No. 2024-37 by title only (if approved above)
3) Read Ordinance No. 2024-22 by tile only for the first time
4) City Clerk reads Ordinance No. 2024-22 by title only (if approved above)
At the October 15, 2024, Council Meeting:
5) Adopt Resolution No. 2024-37
6) Read Ordinance No. 2024-22 by title only for the final time
7) City Clerk reads Ordinance No. 2024-22 by title only (if approved above)
8) Adopt Ordinance No. 2024-22
B.
Consideration and Adoption of Resolution No. 2024-38 and Ordinance No. 2024-23: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-24-00010 - Zoning Map Amendment Process" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code
STAFF RECOMMENDED ACTION:
At the October 1, 2024, Council Meeting:
1) Read Resolution No. 2024-38 by title only
2) City Clerk reads Resolution No. 2024-38 by title only (if approved above)
3) Read Ordinance No. 2024-23 by tile only for the first time
4) City Clerk reads Ordinance No. 2024-23 by title only (if approved above)
At the October 15, 2024, Council Meeting:
5) Adopt Resolution No. 2024-38
6) Read Ordinance No. 2024-23 by title only for the final time
7) City Clerk reads Ordinance No. 2024-23 by title only (if approved above)
8) Adopt Ordinance No. 2024-23
C.
Consideration and Adoption of Resolution No. 2024-39 and Ordinance No. 2024-24: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-24-00134 - Accessory Dwelling Units" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
At the October 1, 2024, Council Meeting:
1) Read Resolution No. 2024-39 by title only
2) City Clerk reads Resolution No. 2024-39 by title only (if approved above)
3) Read Ordinance No. 2024-24 by tile only for the first time
4) City Clerk reads Ordinance No. 2024-24 by title only (if approved above)
At the October 15, 2024, Council Meeting:
5) Adopt Resolution No. 2024-39
6) Read Ordinance No. 2024-24 by title only for the final time
7) City Clerk reads Ordinance No. 2024-24 by title only (if approved above)
8) Adopt Ordinance No. 2024-24
12.
REGULAR AGENDA
A.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2024-42 by title only
2) City Clerk reads Resolution No. 2024-42 by title only (if approved above)
3) Read Ordinance No. 2024-25 by title only for the first time
4) City Clerk reads Ordinance No. 2024-25 by title only (if approved above)
At the October 15, 2024 Council Meeting:
5) Adopt Resolution No. 2024-42
6) Read Ordinance No. 2024-25 by title only for the final time
7) City Clerk reads Ordinance No. 2024-25 by title only (if approved above)
5) Adopt Ordinance No. 2024-25
13.
DISCUSSION ITEMS
A.
Discussion and Direction: Regional Plan modification to allow the option to provide water and sewer service outside Urban Growth Boundary upon City of Flagstaff Council approval.
City Council's support for the Flagstaff Regional Land Use Plan 2045 modification to allow water and sewer services to be extended outside the Urban Growth Boundary to properties that will not be considered for annexation in the future, when the extension of water and sewer service is practical and in the best interest of the City of Flagstaff as determined by approval of the City of Flagstaff.
14.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Jack Welch Memorial Bridge at Picture Canyon"
Council Direction
15.
OPEN CALL TO THE PUBLIC
16.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
17.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
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