CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY NOVEMBER 19, 2024 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
NOTE: One or more Councilmembers may be in attendance through other technological means.
NOTE: One or more Councilmembers may be in attendance through other technological means.
| MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Transgender Day of Remembrance
B.
November Work Anniversaries
Recognition of employees celebrating work anniversaries in November
6.
COUNCIL LIAISON REPORTS
7.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Jeffrey Craig Miller "Baddies Food Joint" 409 S. San Francisco St., Series 06, Owner Transfer
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Ratification of Uniform Video Service License Agreement: Ratify the nonexclusive Uniform Video Service License Agreement with ALLO Arizona, LLC to provide video service within the corporate boundaries of the City of Flagstaff.
STAFF RECOMMENDED ACTION:
Approve and ratify the Uniform Video Service License Agreement with ALLO Arizona, LLC as licensee.
B.
Consideration and Approval of Contract: Client Value Agreement with Empire Southwest, LLC for Lube Services
STAFF RECOMMENDED ACTION:
- Approve the (2) two-year Client Value Agreement with Empire Southwest, LLC in an amount not to exceed $150,000 annually for the term of the Contract for lube services on selected city-owned Caterpillar equipment; and
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Approval of Final Plat: VP 66 & Woody Mountain, LLC. requests Final Plat approval for Timber Sky Block 2 (PZ-15-00115-35) located at 2490 S Alvan Clark Boulevard on 9.66 acres in the High Density Residential (HR) Zone.
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by Staff that all documents are ready for signature and recording.
D.
Consideration and Approval of Final Plat: Walnut Canyon at Pine Canyon, LLC requests Final Plat approval for the Replat of Tract 7A of the "Final Plat for Estates at Pine Canyon Unit 5" (PZ-24-00044-02) located at 3851 South Clubhouse Circle within the existing 47-unit single-family home subdivision on 29.9 acres in the Single-Family Residential (R1) Zone.
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by Staff that all documents are ready for signature and recording.
E.
Consideration and Ratification of Settlement: settlement of Ashley Overall Notice of Claim dated July 31, 2024.
STAFF RECOMMENDED ACTION:
- Approve settlement of the Ashley Overall claim pursuant to the terms discussed in executive session, and
- Authorize and direct the City Manager and/or City Attorney to execute all documents and take other actions as are necessary to finalize the settlement.
F.
Consideration and Approval of Engineering Contract Change Order: Change Order #3 to WSP USA, Inc. in the amount of $306,606.00 for the Downtown Mile Safety and Connectivity Improvement Project.
STAFF RECOMMENDED ACTION:
- Approve the Engineering Professional Services Change Order #3 to WSP USA, Inc. (WSP) in the amount of $306,606.00;
- Approve the time extension of 473 calendar days; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Grant Agreements: Approve Grant Agreements between the City of Flagstaff and community partners utilizing $401,418.43 in funding from the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Aid to Non-Profits Providing Victim Services.
STAFF RECOMMENDED ACTION:
- Approve Grant Agreements with the following organizations, utilizing a portion of the American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Aid to Non-Profits Providing Victim Services:
- Project No: CL6321I (Aid to Non-Profits: Victim Services):
- $118,200.81 to North Country Healthcare for NACASA Recovery and Sustainability
- $116,608.81 to Housing Solutions of Northern Arizona for COVID-Recovery Operational Costs
- $166,608.81 to Victim Witness Services for Northern Arizona for Crisis Advocate Staffing
- Project No: CL6321I (Aid to Non-Profits: Victim Services):
- Authorize the City Manager to execute the necessary documents for all Grant Agreements.
9.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2024-45 and Ordinance No. 2024-28: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-24-00009 - Subdivision Process" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code Title 11, General Plans and Subdivisions.
STAFF RECOMMENDED ACTION:
At the November 19, 2024, Council Meeting:
1) Read Resolution No. 2024-45 by title only
2) City Clerk reads Resolution No. 2024-45 by title only (if approved above)
3) Read Ordinance No. 2024-28 by title only for the first time
4) City Clerk reads Ordinance No. 2024-28 by title only (if approved above)
At the December 3, 2024, Council Meeting:
5) Adopt Resolution No. 2024-45
6) Read Ordinance No. 2024-28 by title only for the final time
7) City Clerk reads Ordinance No. 2024-28 by title only (if approved above)
8) Adopt Ordinance No. 2024-28
B.
Consideration and Adoption of Ordinance No. 2024-29: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 13.96 acres of real property located at 4631 S Lake Mary Road, from the Estate Residential (ER) zone with a Resource Protection Overlay (RPO) to the High Density Residential (HR) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 19, 2024 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2024-29 by title only for the first time
3) City Clerk reads Ordinance No. 2024-29 by title only (if approved above)
At the December 3, 2024 Council Meeting:
4) Read Ordinance No. 2024-29 by title only for the final time
5) City Clerk reads Ordinance No. 2024-29 by title only (if approved above)
6) Adopt Ordinance No. 2024-29
2) Read Ordinance No. 2024-29 by title only for the first time
3) City Clerk reads Ordinance No. 2024-29 by title only (if approved above)
At the December 3, 2024 Council Meeting:
4) Read Ordinance No. 2024-29 by title only for the final time
5) City Clerk reads Ordinance No. 2024-29 by title only (if approved above)
6) Adopt Ordinance No. 2024-29
10.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2024-27: An ordinance of the City Council of the City of Flagstaff, authorizing the exchange of real property of substantially equal value, with property owner Gary S. Christensen M.D.
STAFF RECOMMENDED ACTION:
At the November 19, 2024 Council Meeting:
1) Read Ordinance No. 2024-27 by title only for the first time
2) City Clerk reads Ordinance No. 2024-27 by title only (if approved above)
At the December 3, 2024 Council Meeting:
3) Read Ordinance No. 2024-27 by title only for the final time
4) City Clerk reads Ordinance No. 2024-27 by title only (if approved above)
5) Adopt Ordinance No. 2024-27
B.
Consideration and Adoption of Resolution No. 2024-42 and Ordinance No. 2024-25: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Noise Control Amendments" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 6, Police Regulations, Chapter 6-08, Noise Control, by adopting by reference that certain document entitled "Noise Control Amendments"; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the November 19, 2024 Council Meeting:
1) Read Resolution No. 2024-42 by title only
2) City Clerk reads Resolution No. 2024-42 by title only (if approved above)
3) Read Ordinance No. 2024-25 by title only for the first time
4) City Clerk reads Ordinance No. 2024-25 by title only (if approved above)
At the December 3, 2024 Council Meeting:
5) Adopt Resolution No. 2024-42
6) Read Ordinance No. 2024-25 by title only for the final time
7) City Clerk reads Ordinance No. 2024-25 by title only (if approved above)
5) Adopt Ordinance No. 2024-25
11.
OPEN CALL TO THE PUBLIC
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.