FINAL AGENDA
| REGULAR COUNCIL MEETING TUESDAY JANUARY 19, 2016 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 4:00 P.M. AND 6:00 P.M. |
4:00 P.M. MEETING
Individual Items on the 4:00 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of November 3, 2015; Regular Meeting of November 17, 2015; and Regular Meeting of January 5, 2016.
5.
PUBLIC PARTICIPATION
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
None
None
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
None
8.
LIQUOR LICENSE PUBLIC HEARINGS
None
None
9.
CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
A.
Consideration and Approval of Purchase: One (1) Lubrication and fuel service body to be installed on a City owned cab/chassis.
RECOMMENDED ACTION:
Approve the purchase of one (1) lubrication and fuel service body to be installed on city owned cab /chassis from Empire Truck and Trailer (quote JAK0206.6.15) in the amount of $129,215.95 through the National IPA Co-Op Contract #120377 (National Intergovernmental Purchasing Alliance).
B.
Consideration and Approval of Contract: Street Maintenance Program, Calendar Years 2016, 2017 & 2018 Professional Design Services. (Approve design services contract with consultant Plateau Engineering, Inc. for street maintenance program).
RECOMMENDED ACTION:
-
1) Approve the design services contract with Plateau Engineering, Inc., in the amount of $284,462.74 with a contract time of 1090 days;
2) Approve change order authority in the amount of $28,446.27 (10%) of the contract amount to cover potential costs associated with unanticipated items of work; and
3) Authorize the City Manager to execute the necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2016-02: An ordinance authorizing the acquisition and dedication of rights of way and easements for the realignment and improvement of Industrial Drive.
(Dedication of right-of-way for improvements to Industrial Drive).
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-02 by title only for the final time
2) City Clerk reads Ordinance No. 2016-02 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2016-02 Read Ordinance
3) Adopt Ordinance No. 2016-02 Read Ordinance
B.
Consideration and Adoption of Ordinance No. 2016-01:
An ordinance authorizing the acquisition of certain real property for use as a public right-of-way for a Roundabout at the Switzer Canyon Drive-Turquoise Drive intersection.
RECOMMENDED ACTION:
1) Read Ordinance No. 2016-01 by title only for the final time
2) City Clerk reads Ordinance No. 2016-01 by title only for the final time (if approved above)
3) Adopt Ordinance No. 2016-01
C.
Consideration and Approval: Arizona State Forestry Grant Agreement Wildland Fire Hazard Fuel (WFHF) 15-202.
RECOMMENDED ACTION:
Approve the WFHF 15-202 grant award and agreement between the City of Flagstaff and the AZ State Forestry Division for grant funds in the amount of $135,000 (with a city match of $15,000).
D.
Consideration and Approval of Contract: Flagstaff Watershed Protection Project (FWPP) Phase I and Phase II, Dry Lake Hills Preparation, Participating Agreement Supplemental Project Agreement (PA-SPA), with US Forest Service (Coconino National Forest).
RECOMMENDED ACTION:
-
Approve the FWPP Phase 1 and Phase II, Dry Lake Hills Preparation, PA-SPA between the City of Flagstaff and the US Forest Service (Coconino National Forest) in the amount of $654,761.02.
RECESS
6:00 P.M. MEETING
RECONVENE
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
11.
ROLL CALL
| NOTE: | One or more Councilmembers may be in attendance telephonically or by other technological means. |
| MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS |
COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA |
12.
PUBLIC PARTICIPATION
13.
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
14.
PUBLIC HEARING ITEMS
None
None
15.
REGULAR AGENDA
A.
Parking Program
i.
Consideration and Adoption of Ordinance No. 2016-05 - An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code Title 9, TRANSPORTATION, Chapter 9-01, TRAFFIC CODE; creating the Office of Parking Manager; modifying the duties of the Traffic Engineer accordingly; modifying and adding traffic violations necessary for permit parking and pay-to-park programs; authorizing the Parking manager to implement the Comprehensive Parking Management Program for the downtown, southside and surrounding areas with the installation of parking meters, signage, and other improvements for permit parking and pay-to-park programs; and establishing a special revenue fund for revenues generated by implementation of the Comprehensive Parking Management Program.
RECOMMENDED ACTION:
At the Council Meeting of January 19, 2016
1) Read Ordinance No. 2016-05 by title only for the first time
2) City Clerk reads Ordinance No. 2016-05 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-05 by title only for the final time
4) City Clerk reads Ordinance No. 2016-05 by title only (if approved above)
5) Adopt Ordinance No. 2016-05
1) Read Ordinance No. 2016-05 by title only for the first time
2) City Clerk reads Ordinance No. 2016-05 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-05 by title only for the final time
4) City Clerk reads Ordinance No. 2016-05 by title only (if approved above)
5) Adopt Ordinance No. 2016-05
ii.
Consideration and Adoption of Resolution No. 2016-01 - A resolution of the City Council of the City of Flagstaff, Arizona adopting the COMPREHENSIVE PARKING MANAGEMENT PROGRAM, NOVEMBER 2015 and declaring an effective date.
RECOMMENDED ACTION:
1) Read Resolution No. 2016-01 by title only
2) City Clerk reads Resolution No. 2016-01 by title only (if approved above)
3) Adopt Resolution No. 2016-01
2) City Clerk reads Resolution No. 2016-01 by title only (if approved above)
3) Adopt Resolution No. 2016-01
B.
Consideration and Adoption of Ordinance No. 2015-17:
An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, by deleting Chapter 6-03, Animals, in its entirety and adopting revised Chapter 6-03, Animal Keeping; providing for severability, authority for clerical corrections, and establishing an effective date. (Animal Keeping Code)
RECOMMENDED ACTION:
At the January 19, 2016, Council Meeting:
1) Read Ordinance No. 2015-17 by title only for the first time
2) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
At the February 2, 2016, Council Meeting:
3) Read Ordinance No. 2015-17 by title only for the final time
4) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
5) Adopt Ordinance No. 2015-17
1) Read Ordinance No. 2015-17 by title only for the first time
2) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
At the February 2, 2016, Council Meeting:
3) Read Ordinance No. 2015-17 by title only for the final time
4) City Clerk reads Ordinance No. 2015-17 by title only (if approved above)
5) Adopt Ordinance No. 2015-17
C.
Consideration and Approval of Contract: Intergovernmental Agreement between the State of Arizona (Department of Transportation) and the City of Flagstaff - Red Gap Ranch Longitudinal Waterline Along an Access Controlled Interstate Facility (Interstate 40).
(IGA with ADOT to establish the permit process for Red Gap Ranch Pipeline in I-40)
RECOMMENDED ACTION:
-
Authorize the City Manager to approve the Intergovernmental Agreement for the permit process between the State of Arizona (Department of Transportation) and the City of Flagstaff - Red Gap Ranch Longitudinal Waterline Along an Access Controlled Interstate Facility (Interstate 40).
D.
Marriott Project
i.
Consideration and Adoption of Ordinance No. 2016-03: An ordinance of the Flagstaff City Council authorizing the acquisition of certain real property as a public right-of-way for the possible widening of Humphreys Street between Route 66 and Cherry Avenue.
(In addition, a Development Agreement with additional terms of the purchase will be considered at second reading of the ordinance.)
RECOMMENDED ACTION:
At the Council Meeting of January 19, 2016
1) Read Ordinance No. 2016-03 by title only for the first time
2) City Clerk reads Ordinance No. 2016-03 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-03 by title only for the final time
4) City Clerk reads Ordinance No. 2016-03 by title only (if approved above)
5) Adopt Ordinance No. 2016-03
1) Read Ordinance No. 2016-03 by title only for the first time
2) City Clerk reads Ordinance No. 2016-03 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-03 by title only for the final time
4) City Clerk reads Ordinance No. 2016-03 by title only (if approved above)
5) Adopt Ordinance No. 2016-03
ii.
Consideration and Adoption of Ordinance No. 2016-04: An ordinance of the City Council of the City of Flagstaff, abandoning whatever right, title or interest it has in an approximately 82 square foot portion of public right-of-way generally located at the northwest corner of Aspen Avenue and Beaver Street to FMH Enterprises, LLC.
RECOMMENDED ACTION:
At the Council Meeting of January 19, 2016
1) Read Ordinance No. 2016-04 by title only for the first time
2) City Clerk reads Ordinance No. 2016-04 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-04 by title only for the final time
4) City Clerk reads Ordinance No. 2016-04 by title only (if approved above)
5) Adopt Ordinance No. 2016-04 on February 2, 2016.
1) Read Ordinance No. 2016-04 by title only for the first time
2) City Clerk reads Ordinance No. 2016-04 by title only (if approved above)
At the Council Meeting of February 2, 2016
3) Read Ordinance No. 2016-04 by title only for the final time
4) City Clerk reads Ordinance No. 2016-04 by title only (if approved above)
5) Adopt Ordinance No. 2016-04 on February 2, 2016.
E.
Cancellation of the February 9, 2016, Work Session.
F.
Discussion and Possible Action re: Current Issues Before the Arizona Legislature
(THIS IS A STANDING ITEM - AS OF PUBLICATION OF THIS AGENDA NO ISSUES HAVE BEEN RAISED)
16.
DISCUSSION ITEMS
None
None
17.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A citizen petition to support a resolution condemning anti-Muslim, anti-refugee, and anti-immigrant speech from presidential candidate Donald Trump and others.
18.
INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
19.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ___________ , at _________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this _____ day of _________________, 2016. ____________________________________ Elizabeth A. Burke, MMC, City Clerk |