CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY FEBRUARY 18, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
COUNCIL LIAISON REPORTS
6.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Heritage Preservation Commission
STAFF RECOMMENDED ACTION:
Make one appointment to a Historic Property Owner position with a term expiring in December 2026.
B.
Consideration of Appointments: Commission on Inclusion and Adaptive Living
STAFF RECOMMENDED ACTION:
Make one appointment to a term expiring in March 2027.
Make one appointment to a term expiring in March 2028.
7.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Graybar Electric Company, Inc. for SCADA/IS for Water and Wastewater treatment software and hardware in the amount not to exceed $195,152.45, annually.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Graybar Electric Company, Inc. ("Graybar") for SCADA/IS for Water and Wastewater treatment software and hardware in the amount not to exceed $195,152.45, annually; and
- Request the City manager to execute all the necessary documents.
B.
Consideration and Approval of Ratification: Letter of Support for the AZ SMART Fund
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support to the Arizona State Transportation Board.
C.
Consideration and Approval of Contract: This agreement between the City of Flagstaff and the Arizona Department of Forestry and Fire Management will allow for the implementation of a Community Wildfire Defense Grant that will fund an update of the Greater Flagstaff Area Community Wildfire Protection Plan.
STAFF RECOMMENDED ACTION:
Staff recommend approving this agreement. This $295,000 agreement will provide $250,000 from the AZ Department of Forestry and Fire Management to update the Greater Flagstaff Area Community Wildfire Protection Plan.
D.
Consideration and Approval of Contract: Cooperative Purchase Contract with Phil Long Ford of Denver, LLC in the amount of $159,849.75, for the purchase of three 2024 Ford F150 Responder Units for use as Battalion Chief vehicles for the Flagstaff Fire Department.
STAFF RECOMMENDED ACTION:
- Approve Cooperative Purchase Contract with Phil Long Ford of Denver, LLC in the amount of $159,849.75, for the purchase of three 2024 Ford F150 Responder Units for use as Battalion Chief vehicles for the Flagstaff Fire Department; and
- Authorize the City Manager to execute the necessary documents.
E.
Ratification and Approval for Use of Council Initiative Fund: for use of the Council Initiative Fund to support the Flagstaff Big Read 2025 in the amount of $1,400, the CocoNuts Robotics Team in the amount of $2,500, and the Downtown Movies on the Square in the amount of $3,000.
STAFF RECOMMENDED ACTION:
- Ratify the use of the Council Initiative Fund for the following:
- Flagstaff Big Read - $1,400
- CocoNuts Robotics Team - $2,500
- Downtown Movies on the Square - $3,000
F.
Consideration and Approval of a Contract: Purchase of Materials/Services with Summitt Forests, Inc. in an amount not to exceed $217,042 for thinning on US Forest Service Road 535 as part of Supplemental Project Agreement 22-PA-11030400-043 between the US Forest Service - Coconino National Forest and the City of Flagstaff.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Purchase of Materials/Services with Summitt Forests, Inc. in an amount not to exceed $217,042 for thinning on US Forest Service Road 535 as part of an agreement between the US Forest Service - Coconino National Forest and the City of Flagstaff; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Settlement: Apprpve the settlement of the Lorraine Crim Notice of Claim dated September 13, 2024, and amended on September 23, 2024.
STAFF RECOMMENDED ACTION:
- Approve settlement of the Lorraine Crim claim pursuant to the terms discussed in executive session, and
- Authorize and direct the City Manager and/or City Attorney to execute all documents and take other actions as are necessary to finalize the settlement.
8.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2025-02 and Ordinance No. 2025-01: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-24-00216 - Resource Protection Standards Applicability" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-02
- Read Ordinance No. 2025-01 by title only for the final time
- City Clerk reads Ordinance No. 2025-01 by title only (if approved above)
- Adopt Ordinance No. 2025-01
B.
Consideration and Adoption of Resolution No. 2025-03 and Ordinance No. 2025-02: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk, entitled "PZ-24-00217 - Urban Farm Land Use" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-03
- Read Ordinance No. 2025-02 by title only for the final time
- City Clerk reads Ordinance No. 2025-02 by title only (if approved above)
- Adopt Ordinance No. 2025-02
9.
REGULAR AGENDA
A.
Consideration and Acceptance of Highest Bids for Solicitations 2025-30 and 2025-31 for Sale of Real Property (Koch Field subdivision) and Consideration and Approval of Purchase Agreements: with Open Sky Development, LLC for sale of 9.26 acres of residential land; and with Silver Saddle Development, LLC for the sale of 12.52 acres of residential land.
STAFF RECOMMENDED ACTION:
- Accept the highest bid for Solicitation No. 2025-30 and approve Real Estate Purchase and Sale Contract for sale of 9.26 acres of residential land for $664,000 to Open Sky Development, LLC; and
- Accept the highest bid for Solicitation No. 2025-31 and approve Real Estate Purchase and Sale Contract for sale of 12.52 acres of residential land for $823,000 to Silver Sky Development, LLC; and
- Find that properties are not suitable for City development of affordable housing as proceeds from the sale need to be returned to Self-Insured Trust Fund.
B.
Consideration and Adoption of Resolution No. 2025-09 and Ordinance No. 2025-03: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 13-09-002-0012, Private Pressure Wastewater Mains and Services.
STAFF RECOMMENDED ACTION:
At the February 18, 2025 Council Meeting:
1) Read Resolution No. 2025-09 by title only
2) City Clerk reads Resolution No. 2025-09 by title only (if approved above)
3) Read Ordinance No. 2025-03 by title only for the first time
4) City Clerk reads Ordinance No. 2025-03 by title only (if approved above)
At the March 4, 2025 Council Meeting:
5) Adopt Resolution No. 2025-09
6) Read Ordinance No. 2025-03 by title only for the final time
7) City Clerk reads Ordinance No. 2025-03 by title only (if approved above)
8) Adopt Ordinance No. 2025-03
10.
DISCUSSION ITEMS
A.
Discussion on reclaimed water rates following Council's request from the April 2, 2024 Council Meeting.
STAFF RECOMMENDED ACTION:
Staff summarized the Reclaimed Water Working Group Guidance Document goals, actions, and considerations in the options below for Council consideration. In summary, the working group recommends implementing cost-based reclaimed water pricing during the next rate study (the water and reclaimed water rates study "check-in" is currently targeted for January 2026).
- Option 1: Explore water conservation and/or demand-smoothing actions now and direct staff to include a cost-of-service-based analysis in the next rate study
- Option 2: Do not take any action on reclaimed water rates at this time and monitor customer response to rate increases
- Option 3: Ask the Water Commission and/or Staff to take different action
B.
Overview of the Community Fire Preparedness efforts
STAFF RECOMMENDED ACTION:
This is discussion only.
11.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Mayor Daggett to place on a future agenda a discussion on how to organize the Fleet Electrification Policy to focus on the rightsizing of vehicles for the job.
STAFF RECOMMENDED ACTION:
Council Direction
B.
Future Agenda Item Request (F.A.I.R.):A request by Mayor Daggett to place on a future agenda a discussion on the possibility of speed humps in Flagstaff and how they could work with snow operations.
STAFF RECOMMENDED ACTION:
Council Direction
12.
OPEN CALL TO THE PUBLIC
13.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
14.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.