AMENDED
CITY COUNCIL REGULAR MEETING AGENDA
CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY MARCH 4, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Girl Scout Awards
B.
Proclamation: Girl Scout Week
C.
Proclamation: Women's History Month
6.
COUNCIL LIAISON REPORTS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Open Space Commission.
STAFF RECOMMENDED ACTION:
- Make one appointment to a term expiring April 2027.
- Make one appointment to a term expiring April 2028.
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Approval of Contract with Flowbird for Proprietary Parking Meter Payment Processing Software at $69,718 annually.
STAFF RECOMMENDED ACTION:
Approve the contract with Flowbird for the use of its proprietary software for parking meter payment processing, parking statistic data reporting, and financial reporting.
B.
Consideration and Approval of Settlement: Settlement of the condemnation proceeding,
City of Flagstaff v. Hanson et al. (S0300CV202200547) related to acquisition of property for the Lone Tree Overpass Project.
STAFF RECOMMENDED ACTION:
- Approve settlement of the condemnation proceeding pursuant to the terms discussed in Executive Session; and
- Authorize the City Manager, City Attorney, or its outside legal counsel to execute all documents and take other actions as are necessary to finalize the settlement.
C.
Consideration and Approval of Contract: Cooperative Purchase Contract with J Banicki Construction for Stormwater Asset Repairs in the amount of $193,494.28.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with J Banicki Construction for Stormwater Asset Repairs for an amount of $193,494.28; and
- Request that the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Change Order 2 with Burgess & Niple, Inc. in the amount of $234,660.00 and add 150 calendar days to the Butler Fourth Improvement Professional Engineering Services Contract.
STAFF RECOMMENDED ACTION:
- Approve Change Order 2 for Butler Fourth Improvement Project with Burgess & Niple, Inc. in the amount of $234,660.00;
- Add 150 calendar days to the Professional Engineering Services Contract; and
- Authorize the City Manager to execute the necessary documents.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2025-09 and Ordinance No. 2025-03: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 13-09-002-0012, Private Pressure Wastewater Mains and Services.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-09
- Read Ordinance No. 2025-03 by title only for the final time
- City Clerk reads Ordinance No. 2025-03 by title only (if approved above)
- Adopt Ordinance No. 2025-03
B.
Consideration and Approval of Contract: Fourth Amendment to the Design-Build Contract with Hunter Contracting Co. in the amount of $688,880 adding GMP 5 for Construction and Repair Services for the Inner Basin Waterline Restoration Project.
STAFF RECOMMENDED ACTION:
- Approve the Fourth Amendment to the Design-Build Contract with Hunter Contracting Co. in the amount of $688,800 adding GMP 5 for Construction and Repair Services for the Inner Basin Waterline Restoration Project with a contract duration of 75-calendar days; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval and Ratification of Contract: Approve the Concessionaire Services License Agreement with Hi-Line Snack and Vending, Inc. to add two micro-markets and a coffee kiosk at the Flagstaff Pulliam Airport.
STAFF RECOMMENDED ACTION:
- Approve the Concessionaire Services License Agreement with Hi-Line Snack and Vending, Inc. to add two micro-markets and a coffee-kiosk at the Flagstaff Pulliam Airport; and
- Authorize the City Manager to execute the necessary documents.
10.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2025-05: A resolution of the Flagstaff City Council, authorizing the execution of the Second Amendment to the Mill Town Development Agreement between Vintage Partners, LLC and the City of Flagstaff related to the development of approximately 13 acres of real property generally located at 1801 S Milton Road.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-05 by title only
- City Clerk reads Resolution No. 2025-05 by title only (if approved above)
- Adopt Resolution No. 2025-05
11.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2025-06: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement with the Arizona Game and Fish Department for wildlife drinkers along the Inner Basin Pipeline.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-06 by title only
- City Clerk reads Resolution No. 2025-06 by title only (if approved above)
- Adopt Resolution No. 2025-06
B.
Consideration and Adoption of Resolution No. 2025-07: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement (IGA) between the State of Arizona through the Arizona Department of Transportation and City of Flagstaff for the Arizona State Match Advantage for Rural Transportation (AZ SMART) Match Reimbursement for the Butler Avenue Complete Streets Conversion project.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-07 by title only
- City Clerk reads Resolution No. 2025-07 by title only (if approved above)
- Adopt Resolution No. 2025-07
C.
Consideration and Adoption of Resolution No. 2025-10 and Ordinance No. 2025-04: An ordinance to revise the Stormwater Management Design Manual to comply with current standards, definitions, and engineering design by adopting the 2025 Stormwater Management Design Manual.
STAFF RECOMMENDED ACTION:
At the March 4, 2025 Meeting:
1. Read Resolution No. 2025-10 by title only
2. City Clerk reads Resolution No. 2025-10 by title only (if approved above)
3. Read Ordinance No. 2025-04 by title only for the first time
4. City Clerk reads Ordinance No. 2025-04 by title only (if approved above)
At the March 18, 2025 Meeting
5. Adopt Resolution No. 2025-10
6. Read Ordinance No. 2025-04 by title only for the final time
7. City Clerk reads Ordinance No. 2025-04 by title only (if approved above)
8. Adopt Ordinance No. 2025-04
1. Read Resolution No. 2025-10 by title only
2. City Clerk reads Resolution No. 2025-10 by title only (if approved above)
3. Read Ordinance No. 2025-04 by title only for the first time
4. City Clerk reads Ordinance No. 2025-04 by title only (if approved above)
At the March 18, 2025 Meeting
5. Adopt Resolution No. 2025-10
6. Read Ordinance No. 2025-04 by title only for the final time
7. City Clerk reads Ordinance No. 2025-04 by title only (if approved above)
8. Adopt Ordinance No. 2025-04
D.
Consideration and Adoption of Resolution No. 2025-08: A resolution of the Flagstaff City Council recognizing the housing emergency declared by Resolution No. 2020-66 is exacerbated by the proliferation of short-term rentals limiting housing stock available to Flagstaff residents; and urging the state legislature of the State of Arizona to address the impacts of short-term rentals on the supply of housing for Arizona residents.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-08 by title only
- City Clerk reads Resolution No. 2025-08 by title only (if approved above)
- Adopt Resolution No. 2025-08
E.
Consideration and Possible Action: Use of the Council Initiative Fund
STAFF RECOMMENDED ACTION:
Authorize the use of the Council Initiative Fund:
- Sponsorship of the Habitat for Humanity Blitz Home Build Volunteer Event
- Other identified initiatives
12.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.):A request by Councilmember Spence to place on a future agenda a discussion regarding immigration deportation issues in Flagstaff in light of the current federal deportation initiative
STAFF RECOMMENDED ACTION:
Council Direction
13.
OPEN CALL TO THE PUBLIC
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.