CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
A M E N D E D
| REGULAR COUNCIL MEETING TUESDAY MARCH 18, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Regular Meeting of May 21, 2019, Combined Special Meeting/Work Session of February 11, 2020, Work Session of February 25, 2020, Work Session of March 10, 2020, Special Meeting of June 23, 2020, Work Session of November 20, 2020, Work Session of December 12, 2023, Regular Meeting of January 16, 2024, Special Meeting of November 22, 2024, Regular Meeting of December 17, 2024, Regular Meeting of January 7, 2025, Work Session of January 14, 2025, Regular Meeting of January 21, 2025, Work Session of January 28, 2025, Orientation Retreat of January 30, 2025, Budget Retreat of January 31, 2025, Work Session of February 11, 2025, and Work Session of February 25, 2025.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting of May 21, 2019, Combined Special Meeting/Work Session of February 11, 2020, Work Session of February 25, 2020, Work Session of March 10, 2020, Special Meeting of June 23, 2020, Work Session of November 20, 2020, Work Session of December 12, 2023, Regular Meeting of January 16, 2024, Special Meeting of November 22, 2024, Regular Meeting of December 17, 2024, Regular Meeting of January 7, 2025, Work Session of January 14, 2025, Regular Meeting of January 21, 2025, Work Session of January 28, 2025, Orientation Retreat of January 30, 2025, Budget Retreat of January 31, 2025, Work Session of February 11, 2025, and Work Session of February 25, 2025.
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
COUNCIL LIAISON REPORTS
7.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
The City Council has the option to:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
The City Council has the option to:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Chad Michael Cook, "YLEM Distilling "1605 N Main St, Series 18 (Craft Distiller), New Application
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration of Appointments: Magistrate and On-Call Magistrates for the Flagstaff Municipal Court.
STAFF RECOMMENDED ACTION:
Approve the re-appointments of Honorable Michael Araujo, Honorable Hector Figueroa, and Honorable Andrew Moore and the appointment of two additional On-Call Magistrates Robert Brown and Wayne Nelson to the Flagstaff Municipal Court.
B.
Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet in the amount of $73,998.42 for the purchase of (1) 2024 Chevrolet 5500 Crew Cab 4x4 Cab/Chassis for Stormwater Maintenance.
STAFF RECOMMENDED ACTION:
- Approve the purchase of (1) 2024 Chevrolet 5500 Crew Cab 4x4 Cab/Chassis from Courtesy Chevrolet.
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Cooperative Purchase Contract with Courtesy Chevrolet in the amount of $70,225.06, for the purchase of (1) Chevrolet Silverado 3WT (work truck) Electric Vehicle truck.
STAFF RECOMMENDED ACTION:
- Approve the purchase of (1) 2024 Chevrolet Silverado 3WT (work truck) full electric pickup from Courtesy Chevrolet.
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Contract for the purchase of up to (6) Toyota Rav 4 Prime Plug-In Hybrid Electric Vehicles (PHEV) in an amount not to exceed $318,718.02 ($53,119.67 per unit).
STAFF RECOMMENDED ACTION:
- Approve Contract with Findlay Toyota of Flagstaff for the purchase of up to (6) Toyota Rav 4 Prime PHEV SUV's for an amount not to exceed $318,718.02 for use by the Library, Code Compliance, Fleet Services (Pool Vehicle), and Building Inspections programs.
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Contract: Robert Cohen Co., LLC, a New Mexico Limited Liability Company, doing business as, Sport Surfaces Distributing, Inc. in the amount of $239,499.48 for the second phase of the floor replacement at Jay Lively Activity Center.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract in the amount of $239,499.48 with Robert Cohen Co., LLC, a New Mexico Limited Liability Company, doing business as, Sports Surfaces Distributing, Inc. for the second phase of the floor replacement at Jay Lively Activity Center; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Approve the Contract for Purchase of Materials/Services with Corporate Technology Solutions, LLC, in an amount not to exceed $170,000 for the purchase of audio and video equipment for three conference meeting spaces.
STAFF RECOMMENDED ACTION:
- Approve the Contract for Purchase of Materials/Services with Corporate Technology Solutions, LLC (CTS) to provide audio and video upgrades to the Aquaplex meeting space, Business Accelerator Policy Room, and Business Accelerator Large Conference Room, in the amount not to exceed $170,000; and
- Authorize the City Manager to execute all necessary documents.
G.
Consideration and Approval of Contract: Amendment No. 1 to the Professional Services Contract with Brown and Caldwell for an increase in compensation of $63,073 for the Lake Mary Treatment Plan Basin Design.
STAFF RECOMMENDED ACTION:
- Approve Amendment No. 1 to the Professional Services Contract with Brown and Caldwell for an increase in compensation of $63,073 for the Lake Mary Treatment Plan Basin Design; and
- Authorize the City Manager to execute all necessary documents.
H.
Council Confirmation of Direction:
Council met in executive session on March 18, 2025 to consult with and give instructions and direction to its legal counsel regarding litigation.
STAFF RECOMMENDED ACTION:
Direct staff to follow City Council instruction and direction given in executive session
9.
ROUTINE ITEMS
A.
Consideration and Approval of Audited Financial Reports: Year ending June 30, 2024
STAFF RECOMMENDED ACTION:
Approve the FY 2023-2024 Annual Comprehensive Financial Report and the FY 2023-2024 Single Audit Report
B.
Consideration and Adoption of Resolution No. 2025-10 and Ordinance No. 2025-04: An ordinance to revise the Stormwater Management Design Manual to comply with current standards, definitions, and engineering design by adopting the 2025 Stormwater Management Design Manual.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-10
- Read Ordinance No. 2025-04 by title only for the final time
- City Clerk reads Ordinance No. 2025-04 by title only (if approved above)
- Adopt Ordinance No. 2025-04
C.
Consideration and Approval of Contract: Award the Design-Build Services Agreement for the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center to Loven Contracting, Inc.
STAFF RECOMMENDED ACTION:
- Approve the Design Build contract to Loven Contracting, Inc. for the construction of the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center in an amount not to exceed $3,100,000; and
- Authorize the City Manager to execute the necessary documents.
10.
REGULAR AGENDA
A.
Approval of materials for Washington DC Lobbying Trip
STAFF RECOMMENDED ACTION:
Consideration and Approval of materials for the Washington DC Lobbying Trip
B.
Consideration and Adoption of Resolution No. 2025-11: A resolution of the Flagstaff City Council, authorizing the submission of an application to the State of Arizona for the Arizona State Match Advantage for Rural Transportation (AZ SMART) fund for the Butler Avenue and Fourth Street Safety and Multimodal Improvements Project and authorizing acceptance of award.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-11 by title only
- City Clerk read Resolution No. 2025 by title only, if approved above
- Adopt Resolution No. 2025-11
C.
Consideration and Approval of Rental Incentive Bond Program Awards
STAFF RECOMMENDED ACTION:
Staff requests City Council's approval of two Rental Incentive Bond Program Awards totaling $1,670,000, resulting in a total of 62 affordable rental units, as recommended by the Housing Commission.
D.
Consideration and Adoption of Resolution No. 2025-12: A resolution of the Flagstaff City Council, accepting the transfer of the Williams Housing Authority Housing Choice Voucher Program
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-12 by title only
- City Clerk reads Resolution No. 2025-12 by title only (if approved above)
- Adopt Resolution No. 2025-12
11.
OPEN CALL TO THE PUBLIC
12.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
13.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.