CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY APRIL 1, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session August 25, 2020, Work Session September 8, 2020, Work Session October 13, 2020, Work Session October 27, 2020, Work Session December 22, 2020, Work Session February 23, 2021, Work Session March 9, 2021, Work Session May 25, 2021,Work Session September 14, 2021, Special Meeting (Executive Session) of September 17, 2024, Special Meeting (Executive Session) of September 24, 2024, Special Meeting (Executive Session) of October 1, 2024, Special Meeting (Executive Session) of October 8, 2024, Special Meeting (Executive Session) of October 15, 2024, Special Meeting (Executive Session) of October 16, 2024, Special Meeting (Executive Session) of October 22, 2024, Special Meeting (Executive Session) of October 30, 2024, Special Meeting (Executive Session) of November 5, 2024, Special Meeting (Executive Session) of November 12, 2024, Special Meeting (Executive Session) of November 15, 2024, Special Meeting (Executive Session) of November 19, 2024, Special Meeting (Executive Session) of November 22, 2024, Special Meeting (Executive Session) of December 2, 2024, Special Meeting (Executive Session) of December 3, 2024, Budget Retreat of February 13, 2025, Budget Retreat of February 14, 2025, Regular Meeting of February 4, 2025, and Work Session March 11, 2025
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Work Session August 25, 2020, Work Session September 8, 2020, Work Session October 13, 2020, Work Session October 27, 2020, Work Session December 22, 2020, Work Session February 23, 2021, Work Session March 9, 2021, Work Session May 25, 2021,Work Session September 14, 2021, Special Meeting (Executive Session) of September 17, 2024, Special Meeting (Executive Session) of September 24, 2024, Special Meeting (Executive Session) of October 1, 2024, Special Meeting (Executive Session) of October 8, 2024, Special Meeting (Executive Session) of October 15, 2024, Special Meeting (Executive Session) of October 16, 2024, Special Meeting (Executive Session) of October 22, 2024, Special Meeting (Executive Session) of October 30, 2024, Special Meeting (Executive Session) of November 5, 2024, Special Meeting (Executive Session) of November 12, 2024, Special Meeting (Executive Session) of November 15, 2024, Special Meeting (Executive Session) of November 19, 2024, Special Meeting (Executive Session) of November 22, 2024, Special Meeting (Executive Session) of December 2, 2024, Special Meeting (Executive Session) of December 3, 2024, Budget Retreat of February 13, 2025, Budget Retreat of February 14, 2025, Regular Meeting of February 4, 2025, and Work Session March 11, 2025
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Freemason's Donation
B.
Proclamation: Water Awareness Month
C.
Proclamation: National Library Week
7.
COUNCIL LIAISON REPORTS
8.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Caleb Joseph Schiff "Sosta", 413 N San Francisco St, Series 12 (Restaurant), New Application
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Ratification of Letter of Support: Wecom BEAD grant application
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support.
B.
Consideration and Approval of Letter of Support: Tax-Exempt Municipal Bonds
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support.
C.
Consideration and Ratification of Letter of Support: HELPER Act
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support.
D.
Consideration and Approval of Letter of Support: Protect Our Parks and Save Our Forests Acts
STAFF RECOMMENDED ACTION:
Approve the letter of support.
E.
Consideration and Approval of the Project Sponsor Agreement:City of Flagstaff and the Arizona State Parks Board for approval of award of the Off-Highway Vehicle Supplemental Grant.
STAFF RECOMMENDED ACTION:
Approve Project Sponsor Agreement with the Arizona State Parks Board for the Fiscal Year 2025 Off-Highway Vehicle (OHV) Supplemental Grant in the amount of $93,738.00 for the Flagstaff Police Department to utilize for the purpose of Law Enforcement Programs. The grant funds will be utilized for outreach in heavily trafficked OHV locations. Additionally, the department will enhance patrol and enforcement efforts in off-highway areas and support the Coconino County Sheriff's Office during holidays and special events related to OHV operations. Grant funds will be used for the following items: Overtime patrol, 1 side by side vehicle (SXS) with upgrades, SXS communication package with install, SXS LE lighting package with install, Officer PPE.
F.
Council Confirmation of Direction: Approval of direction and instruction given by City Council to City Attorney in executive session on March 18, 2025 to petition the Arizona Supreme Court for review of a ruling by the Court of Appeals dismissing a lawsuit against Desert Mountain Energy.
STAFF RECOMMENDED ACTION:
Approval of direction and instruction.
10.
ROUTINE ITEMS
A.
Consideration and Approval of Materials for State Lobbying Trip
STAFF RECOMMENDED ACTION:
Approve the materials for the state lobbying trip
B.
Consideration and Approval of Contract: Award Amendment #1, GMP #1 for the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center to Loven Contracting, Inc. for the amount of $409,395.65.
STAFF RECOMMENDED ACTION:
- Approve the First Amendment for Guaranteed Maximum Price (GMP) #1 to Loven Contracting, Inc. for the first scope of services of the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center in an amount not to exceed $409,395.65; and
- Authorize the City Manager to execute the necessary documents.
11.
REGULAR AGENDA
A.
Consideration and Approval of Contract: A Service Contract with Open Sky Productions, LLC for a 4th of July Drone Show in the amount of $95,000.
STAFF RECOMMENDED ACTION:
- Approve the Service Contract in the amount of $95,000 with Open Sky Productions, LLC. ; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Resolution No. 2025-13: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Flagstaff and MetroPlan for the Safe Streets and Roads for All (SS4A) Safe Streets Master Plan grant award.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-13 by title only
- City Clerk reads Resolution No. 2025-13 by title only (if approved above)
- Adopt Resolution No. 2025-13
C.
Consideration and Adoption of Resolution No. 2025-18: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Coconino County Flood Control District and the City of Flagstaff to repair damaged sediment basins and trails and transfer right, title, interest and ongoing responsibilities for the same from the District to the City
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-18 by title only
- City Clerk reads Resolution No. 2025-18 by title only (if approved above)
- Adopt Resolution No. 2025-18
D.
Consideration and Adoption of Resolution No. 2025-17 and Ordinance No. 2025-05: Amending the Flagstaff City Code, Chapter 1-14, Personnel System amending the Employee Handbook of Regulations, providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing effective dates.
STAFF RECOMMENDED ACTION:
At the April 1, 2025 Council Meeting:
1) Read Resolution No. 2025-17 by title only
2) City Clerk Reads Resolution No. 2025-05 by title only (if approved above)
3) Read Ordinance No. 2025-17 by title only for the first time
4) City Clerk reads Ordinance No. 2025-05 by title only (if approved above)
At the April 15, 2025 Council Meeting:
5) Adopt Resolution No. 2025-17
6) Read Ordinance No. 2025-05 by title only for the final time
7) City Clerk reads Ordinance No. 2025-05 by title only (if approved above)
8) Adopt Ordinance No. 2025-05
E.
Consideration and Adoption of Resolution No. 2025-14: A resolution of the Flagstaff City Council, approving an amendment to the Intergovernmental Agreement and Declaration of Trust establishing the Northern Arizona Public Employees Benefits Trust (NAPEBT).
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-14 by title only
- City Clerk reads Resolution No. 2025-14 by title only (if approved above)
- Adopt Resolution No. 2025-14
F.
Consideration and Adoption of Resolution No. 2025-16: A resolution of the Flagstaff City Council, approving the second amendment to the Intergovernmental Agreement with the Northern Arizona Intergovernmental Public Transportation Authority related to the Downtown Connection Center
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-16 by title only
- City Clerk reads Resolution No. 2025-16 by title only (if approved above)
- Adopt Resolution No. 2025-16
12.
OPEN CALL TO THE PUBLIC
13.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
14.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.