CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY APRIL 15, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
Roll Call
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of Minutes: City Council Work Session September 22, 2020, City Council Regular Meeting October 6, 2020, City Council Work Session November 10, 2020, City Council Work Session December 8, 2020, City Council Work Session May 11, 2021, City Council Work Session December 14, 2021, City Council Work Session February 8, 2022, City Council Work Session February 22, 2022, City Council Work Session March 8, 2022, City Council Work Session April 26, 2022, City Council Work Session May 10, 2022, City Council Work Session August 29, 2022, City Council Work Session September 13, 2022, City Council Work Session September 27, 2022, Joint City Council/Coconino County Work Session October 17, 2022, City Council Work Session April 11, 2023, City Council Work Session October 10, 2023, Joint City Council/Coconino County Work Session October 16, 2023, City Council Special Meeting (Executive Session) January 7, 2025, City Council Special Meeting (Executive Session) January 14, 2025, City Council Special Meeting (Executive Session) January 21, 2025, City Council Special Meeting (Executive Session) January 28, 2025, City Council Special Meeting (Executive Session) February 4, 2025, City Council Special Meeting (Executive Session) February 11, 2025,City Council Special Meeting (Executive Session) February 18, 2025 City Council Regular Meeting February 18, 2025, City Council Special Meeting (Executive Session) March 4, 2025, City Council Special Meeting (Executive Session) March 11, 2025, City Council Special Meeting (Executive Session) March 18, 2025, City Council Regular Meeting March 18, 2025, City Council Work Session March 25, 2025, Capital Improvements Retreat March 27, 2025, City Council Regular Meeting April 1, 2025.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Work Session September 22, 2020, City Council Regular Meeting October 6, 2020, City Council Work Session November 10, 2020, City Council Work Session December 8, 2020, City Council Work Session May 11, 2021, City Council Work Session December 14, 2021, City Council Work Session February 8, 2022, City Council Work Session February 22, 2022, City Council Work Session March 8, 2022, City Council Work Session April 26, 2022, City Council Work Session May 10, 2022, City Council Work Session August 29, 2022, City Council Work Session September 13, 2022, City Council Work Session September 27, 2022, Joint City Council/Coconino County Work Session October 17, 2022, City Council Work Session April 11, 2023, City Council Work Session October 10, 2023, Joint City Council/Coconino County Work Session October 16, 2023, City Council Special Meeting (Executive Session) January 7, 2025, City Council Special Meeting (Executive Session) January 14, 2025, City Council Special Meeting (Executive Session) January 21, 2025, City Council Special Meeting (Executive Session) January 28, 2025, City Council Special Meeting (Executive Session) February 4, 2025, City Council Special Meeting (Executive Session) February 11, 2025,City Council Special Meeting (Executive Session) February 18, 2025 City Council Regular Meeting February 18, 2025, City Council Special Meeting (Executive Session) March 4, 2025, City Council Special Meeting (Executive Session) March 11, 2025, City Council Special Meeting (Executive Session) March 18, 2025, City Council Regular Meeting March 18, 2025, City Council Work Session March 25, 2025, Capital Improvements Retreat March 27, 2025, City Council Regular Meeting April 1, 2025.
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Recognition: Flagstaff High School State Champion Girls Basketball Team
B.
Proclamation: Sexual Assault Awareness
7.
COUNCIL LIAISON REPORTS
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Annual Street Maintenance and Overlay 2025 GMP 1 to C and E Paving & Grading, LLC in the amount of $1,712,433.82.
STAFF RECOMMENDED ACTION:
- Approve the Annual Street Maintenance 2025 GMP 1 and execute a CMAR Contract with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $1,712,433.82; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Services Contract Renewal: Contract Renewal with Foxglove Gardening for the Flowers Program
STAFF RECOMMENDED ACTION:
- Approve the Contract Renewal, May 2025 - April 2026 with Foxglove Gardening, an Arizona Corporation, in the amount not to exceed $131,083.35 for labor and supplies to beautify with flowers the designated planters, hanging baskets and wine barrels in the Downtown, Southside, and 4th Street Gateway to Sunnyside.
- Authorize the City Manager to execute all necessary documents.
C.
Consideration and Ratification of Settlement: settlement of
Laura and Mark Walsh v. City of Flagstaff,
et al. lawsuit.
STAFF RECOMMENDED ACTION:
- Ratify approval of the settlement of the Walsh v. City of Flagstaff, et al. lawsuit pursuant to the terms discussed in executive session.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2025-17 and Ordinance No. 2025-05: Amending the Flagstaff City Code, Chapter 1-14, Personnel System amending the Employee Handbook of Regulations, providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing effective dates.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-17
- Read Ordinance No. 2025-05 by title only for the final time
- City Clerk reads Ordinance No. 2025-05 by title only (if approved above)
- Adopt Ordinance No. 2025-05
10.
REGULAR AGENDA
A.
Consideration and Approval of Grant Agreement: City of Flagstaff and Federal Rail Administration INFRA Grant Agreement for the Downtown Mile Safety and Connectivity Improvement Project.
STAFF RECOMMENDED ACTION:
- Approve the Downtown Mile Safety and Connectivity Improvement Project (Project) Infrastructure of Rebuilding America (INFRA) Grant Agreement (Agreement) between the City of Flagstaff and Federal Rail Administration (FRA).
B.
Consideration and Adoption of Resolution No. 2025-15: A resolution of the Flagstaff City Council, approving a renewal of the Intergovernmental Agreement between the Flagstaff Police Department and Arizona Department of Public Safety for the GIITEM State Gang Task Force.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-15 by title only
- City Clerk reads Resolution No. 2025-15 by title only (if approved above)
- Adopt Resolution No. 2025-15
C.
Consideration and Adoption of Resolution No. 2025-19: A Resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Arizona Department of Water Resources (ADWR) and the City of Flagstaff for utilization of a global positioning system (GPS) base station at Cinder Lake Landfill.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-19 by title only
- City Clerk reads Resolution No. 2025-19 by title only (if approved above)
- Adopt Resolution No. 2025-19
11.
DISCUSSION ITEMS
A.
Discussion: Potential Resource Protection Pilot Program zoning code text amendment.
STAFF RECOMMENDED ACTION:
Receive direction from Council regarding an amendment to the Flagstaff Zoning Code to address a potential Resource Protection Pilot Program.
12.
OPEN CALL TO THE PUBLIC
13.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
14.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.