CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY MAY 20, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of previous minutes: City Council Regular Meeting February 20, 2024, City Council Regular Meeting April 15, 2025.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Regular Meeting February 20, 2024, City Council Regular Meeting April 15, 2025.
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Historic Preservation Month
STAFF RECOMMENDED ACTION:
Read and present the Proclamation.
B.
Proclamation: Public Works Week
STAFF RECOMMENDED ACTION:
Read and present the Proclamation
C.
Proclamation: National Rescue Dog Day
STAFF RECOMMENDED ACTION:
Read and present the Proclamation
7.
COUNCIL LIAISON REPORTS
8.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Airport Commission
STAFF RECOMMENDED ACTION:
- Councilmember Matthews to make one appointment.
B.
Consideration of Appointments: Beautification and Public Art Commission
STAFF RECOMMENDED ACTION:
- Councilmember House to make one appointment
C.
Consideration of Appointments: Board of Adjustment
STAFF RECOMMENDED ACTION:
- Mayor Daggett to make one appointment
- Vice Mayor Sweet to make one appointment
- Councilmember Garcia to make one appointment
- Councilmember Spence to make one appointment
9.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Retroactive approval of letter of support: Transportation Alternatives Program grant application
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support.
B.
Consideration and Approval of Contract: CMAR Construction Phase Services Agreement - Phase 2025 - GMP 2 - Mill and Overlay - with C and E Paving & Grading, LLC.
STAFF RECOMMENDED ACTION:
- Approve the CMAR Construction Phase Services Agreement - Phase 2025 - GMP 2 - Mill and Overlay - with C and E Paving & Grading, LLC for a Guaranteed Maximum Price (GMP) of $8,484,919.98; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract Construction LLC to provide construction services for the Flagstaff Urban Trail System (FUTS) - 2025 Asphalt Maintenance Program in an amount not to exceed $2,791,769.50.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Sunland Asphalt & Construction, LLC to provide construction services for the FUTS 2025 Asphalt Maintenance Program in an amount not to exceed $2,791,769.50; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: A Cooperative Purchase Contract with U.S. Bancorp Asset Management, Inc. for Investment Management Services in the amount not to exceed $160,000, annually.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with U.S. Bancorp Asset Management, Inc. for Investment Management Services in an amount not to exceed $160,000, annually; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Ratification of Letter of Support: Coconino County Superintendent School Violence Prevention Program grant application
STAFF RECOMMENDED ACTION:
Retroactively approve the letter of support
F.
Consideration and Approval of Contract: Approve Two Cooperative Purchase Agreements for Plan Review and Building Inspection Services in a Total Amount Not to Exceed $290,000, annually.
STAFF RECOMMENDED ACTION:
- Approve a Cooperative Purchase Contract with Shums Coda for Plan Review and Building Inspection Services in an amount not to exceed $290,000, annually;
- Approve a Cooperative Purchase Contract with Bureau Veritas for Plan Review and Building Inspection Services in an amount not to exceed $290,000, annually; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Contract: Cooperative Contract for On-Call City Wide Public Relations/Involvement Services with Beta Public Relations, LLC in an amount not to exceed $300,000.00 per contract year for public outreach services.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Beta Public Relations, LLC for City-Wide On-Call Public Relations/Involvement Services in an amount not to exceed $300,000.00 per contract year and a contract duration of four years; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of Contract: 2025 Renewal of the Master Agreement for Software Maintenance with Hexagon for software utilized by the City of Flagstaff Police Department in the amount of $315,822.54, plus applicable taxes.
STAFF RECOMMENDED ACTION:
- Approve the 2025 Renewal of the Master Agreement for Software Maintenance with Hexagon in the amount of $315,822.54 plus applicable taxes; and
- Authorize the City Manager to execute all necessary documents.
10.
ROUTINE ITEMS
A.
Consideration and Adoption of Ordinance No. 2025-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Chapter 4 Municipal Solid Waste Collection Service, Section 07-04-001-0010 Fees, to add a new fee for public use of city-owned electric vehicle charging stations; providing for penalties, repeal of conflicting ordinances, severability, providing for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2025-10 by title only for the final time
- City Clerk reads Ordinance No. 2025-10 by title only (if approved above)
- Adopt Ordinance No. 2025-10
B.
Consideration and Adoption of Ordinance No. 2025-09: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property interests for the Arroyo Seco to Dortha Channel as part of the Spruce Wash Channel Improvements Project; providing for delegation of authority, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2025-09 by title only for the final time
- City Clerk reads Ordinance No. 2025-09 by title only (if approved above)
- Adopt Ordinance No.2025-09
C.
Consideration and Adoption of Ordinance No. 2025-08: An ordinance of the City Council of the City of Flagstaff, establishing the number of signatures required for City of Flagstaff candidate nomination petitions, providing for severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2025-08 by title only for the final time
- City Clerk reads Ordinance No. 2025-08 by title only (if approved above)
- Adopt Ordinance No. 2025-08
D.
Consideration and Approval of Contract: Sixth Amendment to the Construction Manager at Risk Construction Phase Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Flood Mitigation Suite of Projects to add Guaranteed Maximum Price 6 for the Spruce Wash Watershed Improvements.
STAFF RECOMMENDED ACTION:
- Approve the Sixth Amendment to the Construction Manager at Risk (CMAR) Construction Phase Services Agreement with Eagle Mountain Construction, Inc. (EMC) for the Spruce Wash Mitigation Suite of Projects to include Guaranteed Maximum Price (GMP) 6 for the Spruce Wash Watershed Improvements in the amount of $5,380,490.00 and adding 0 days to the contract duration; and
- Approve an Owner's Contingency of $87,500, which is approximately 1.6% of GMP 6; and
- Authorize the City Manager to execute the necessary documents.
11.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Resolution No. 2025-25 and Ordinance No. 2025-11: a resolution of the City Council of the City of Flagstaff, declaring that certain document known as "the 2025 City Tax Code Amendments" as a public record, and providing for an effective date; and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, title 3 Business Regulations, by adopting the "2025 City Tax Code Amendments" as set forth in that public record on file wit the City Clerk relating to codification of voter approved sales tax rates and Model City Tax Code Updates, and increasing the use tax rate to match sales tax rates; providing for repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-25
- Read Ordinance No. 2025-11 by title only for the final time
- City Clerk reads Ordinance No. 2025-11 by title only (if approved above)
- Adopt Ordinance No. 2025-11
12.
REGULAR AGENDA
A.
Consideration and Approval of Contract: Approve the Contract with Creative Flagstaff to serve as the City's Lead Arts Agency (LAA) and Grantmaking Agency (GMA) for Arts, Culture and Science.
STAFF RECOMMENDED ACTION:
- Approve contract #2025-176 with Creative Flagstaff
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Adoption of Resolution No. 2025-29: A resolution of the Flagstaff City Council adopting an amendment to the City of Flagstaff's Incentive Policy for Affordable Housing.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-29 by title only
- City Clerk reads Resolution No. 2025-29 by title only (if approved above)
- Adopt Resolution No. 2025-29
C.
Consideration and Adoption of Resolution No. 2025-28: A resolution of the Flagstaff City Council adopting the City of Flagstaff Public Safety Personnel Retirement System Pension Funding Policy; delegating authority; and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-28 by title only
- City Clerk reads Resolution No. 2025-28 by title only (if approved above)
- Adopt Resolution No. 2025-28
D.
Consideration and Adoption of Resolution No. 2025-27: A resolution of the Flagstaff City Council, designating its Chief Fiscal Officer for officially submitting the fiscal year 2025-2026 expenditure limitation report to the Arizona Auditor General, and establishing an effective date.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-27 by title only
- City Clerk reads Resolution No. 2025-27 by title only (if approved above)
- Adopt Resolution No. 2025-27
E.
Consideration and Approval of Resolution No. 2026-26: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the US 89 Highway Safety Improvement Program Scoping grant award.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-26 by title only
- City Clerk reads Resolution No. 2025-26 by title only (if approved above)
- Adopt Resolution No. 2025-26
13.
OPEN CALL TO THE PUBLIC
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this ________ day of ________________________, 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.