CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY JULY 1, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
5.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: Parks and Recreation Month
6.
COUNCIL LIAISON REPORTS
7.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Parks and Recreation Commission
STAFF RECOMMENDED ACTION:
- Vice Mayor Sweet to make one appointment
- Councilmember Aslan to make one appointment
- Councilmember Matthews to make one appointment
B.
Consideration of Appointments: Transportation Commission
STAFF RECOMMENDED ACTION:
- Mayor Daggett to make one appointment.
- Councilmember Matthews to make one appointment.
- Councilmember Spence to make one appointment.
C.
Consideration of Appointments: Mountain Line Board
STAFF RECOMMENDED ACTION:
- Councilmember House to make one appointment
- Councilmember Spence to make one appointment
8.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract: Contract with Carahsoft Technology Corporation to license OpenGov Asset Management and Work Order Software and related services.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Carahsoft Technology Corporation for OpenGov Asset Management and Work Order Software in the amount of $102,044.07; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval: Confirming appointee selected by Mayor for the citizen positions on PSPRS.
STAFF RECOMMENDED ACTION:
Confirm appointee selected by Mayor.
C.
Consideration and Approval of Contract: Contract for Rio de Flag channel maintenance in the Cheshire neighborhood to J. Banicki Construction for the amount of $463,886.50.
STAFF RECOMMENDED ACTION:
- Award the contract to J. Banicki Construction for Rio de Flag channel maintenance in the Cheshire neighborhood for the amount of $463,886.50; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract:
Approval of the Construction Contract
with B4 Enterprises, Inc. in the amount of $2,921.628.25 forthe Switzer Canyon FUTS Project.
STAFF RECOMMENDED ACTION:
- Approve the Construction Contract with B4 Enterprises Inc in the amount of $2,921,628.25 and a contract duration of 180 calendar days;
- Approve a contract allowance of $146,081.41, which is 5% of the lowest responsive bid;
- Approve Change Order Authority to the City Manager in the amount of $146,081.41 which is 5% of the lowest responsive bid; and
- Authorize the City Manager to execute the necessary documents.
E.
Consideration and Approval of Engineering Contract Change Order: Change Order #5 to WSP USA, Inc. in the amount of $511,193.00 for the Downtown Mile Safety and Connectivity Improvement Project Amtrak Station Platforms.
STAFF RECOMMENDED ACTION:
- Approve the Engineering Professional Services Change Order #5 to WSP USA, Inc. (WSP) in the amount of $511,193.00;
- Approve the time extension of 180 calendar days; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Ratification: Letter of Support for CDBG and HOME programs
STAFF RECOMMENDED ACTION:
Ratify the Letter of Support.
G.
Consideration and Ratification: Letter of opposition for cuts to clean energy and social programs
STAFF RECOMMENDED ACTION:
Ratify the Letter of Opposition.
H.
Consideration and Ratification: Letter of opposition of the sale of public lands as outlined in the One Big Beautiful Bill Act
STAFF RECOMMENDED ACTION:
Ratify the Letter of Opposition.
I.
Consideration and Approval: Assignment of City Development Agreement with MICM Butler Lofts Project LP, Sierra Vista No 6 L.L.C., and Brookstone Ventures L.C. to Horseshoe Realty Flagstaff LLC.
STAFF RECOMMENDED ACTION:
Approve the Assignment of Development Agreement.
J.
Consideration and Approval of Contract: Data-Driven Staffing Analysis and Prospective Staffing Assessment Services
STAFF RECOMMENDED ACTION:
Approve the purchase and execution of a professional services contract with PFM Group Consulting LLC in an amount not to exceed $150,000 to conduct a comprehensive staffing assessment of the Flagstaff Police Department.
9.
ROUTINE ITEMS
A.
Consideration and Adoption of Resolution No. 2025-32 and Ordinance No. 2025-12: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-25-00088 - Forest Resource Pilot Program" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.
STAFF RECOMMENDED ACTION:
- Adopt Resolution No. 2025-32
- Read Ordinance No. 2025-12 by title only for the final time
- City Clerk reads Ordinance No. 2025-12 by title only (if approved above)
- Adopt Ordinance No. 2025-12
B.
Consideration and Adoption of Ordinance No. 2025-13: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2026. (Primary and secondary property tax levies for FY 2025-26)
STAFF RECOMMENDED ACTION:
- Read Ordinance No. 2025-13 by title only for the final time
- City Clerk reads Ordinance No. 2025-13 by title only (if approved above)
- Adopt Ordinance No. 2025-13
C.
Consideration and Approval of Contract: Change Order Number 7 with Peak Engineering, Inc. in the amount of $1,044,595.00 and add 1,096 calendar days for the work associated with completing the engineering design for the JWP Extension.
STAFF RECOMMENDED ACTION:
- Approve Change Order Number 7 with Peak Engineering, Inc. in the amount of $1,044,595.00;
- Add 1,096 calendar days to the design services contract; and
- Authorize the City Manager to execute the necessary documents.
D.
Consideration and Approval of Contract: Construction Manager at Risk (CMAR) Construction Phase Services Agreement with Eagle Mountain Construction, Inc. in a total amount of $5,374,180.00 for Phase 1 - GMP 1 to initiate construction of the Wildcat Interceptor Sewer Upsizing Project.
STAFF RECOMMENDED ACTION:
- Approve the CMAR Construction Phase Services Agreement with Eagle Mountain Construction, Inc. (EMC) in a total amount of $5,374,180.00 for Phase 1 - GMP 1 to initiate construction of the Wildcat Interceptor Sewer Upsizing Project (Project); and
- Approve an Owner's Contingency of $131,077.58, which is approximately 2.5% of Phase 1 - GMP 1; and
- Authorize the City Manager to execute the necessary documents.
10.
REGULAR AGENDA
A.
Consideration and Adoption of Resolution No. 2025-38: A resolution of the Council, of the City of Flagstaff, Coconino County, Arizona, authorizing the Intergovernmental Agreement between the City of Flagstaff and Coconino County for Local Border Support Grant Funds.
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-38 by title only
- City Clerk reads Resolution No. 2025-38 by title only (if approved above)
- Adopt Resolution No. 2025-38
B.
Consideration and Adoption of Resolution No. 2025-39: A resolution adopting the City of Flagstaff Title VI Implementation Plan Relating to U.S Department of Transportation, Federal Highway Administration, and Federal Transit Administration Funding
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-39 by title only
- City Clerk reads Resolution No. 2025-39 by title only (if approved above)
- Adopt Resolution No. 2025-39
C.
Consideration and Adoption of Resolution No. 2025-40: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Flagstaff and the Flagstaff Unified School District for Facilities Use, Maintenance, and Repair
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-40 by title only
- City Clerk reads Resolution No. 2025-40 by title only (if approved above)
- Adopt Resolution No. 2025-40
D.
Consideration and Adoption of Resolution No. 2025-41: A resolution of the Flagstaff City Council, reaffirming support for the designation of the Baaj Nwaavjo I'tah Kukveni Grand Canyon National Monument and expressing opposition to shrinking the boundaries or repeal of the monument
STAFF RECOMMENDED ACTION:
- Read Resolution No. 2025-41 by title only
- City Clerk reads Resolution No. 2025-41 by title only (if approved above)
- Adopt Resolution No. 2025-41
E.
Consideration and Approval: Use of the Council Initiative Fund for Fiscal Year 26
STAFF RECOMMENDED ACTION:
- Consideration of the use of the Council Initiative Fund to support NAU Marching Band.
- Consideration of the use of the Council Initiative Fund to support the Market of Dreams.
11.
DISCUSSION ITEMS
A.
FY24 Neighborhood Sustainability Grant Projects Report
Information only
B.
Update on Coconino County Community College 2025 Bond Question
STAFF RECOMMENDED ACTION:
Information only
C.
2024 CARE unit annual update
Discussion and yearly update of 2024 CARE unit.
12.
FUTURE AGENDA ITEM REQUESTS
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
A.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about requiring public speakers to announce their home address when giving public comment.
Council Direction
B.
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Matthews to place on a future agenda a discussion regarding a review of Division proposed budgets as part of the annual budget process
Council Direction
13.
OPEN CALL TO THE PUBLIC
14.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
15.
ADJOURNMENT
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CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this ________ day of ________________________, 2025.
_________________________________________
Stacy Saltzburg, MMC, City Clerk
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THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.