AMENDED AGENDA*
CITY COUNCIL REGULAR MEETING AGENDA
CITY COUNCIL REGULAR MEETING AGENDA
| REGULAR COUNCIL MEETING TUESDAY AUGUST 26, 2025 |
COUNCIL CHAMBERS 211 WEST ASPEN AVENUE 3:00 P.M. |
All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
(https://www.youtube.com/@FlagstaffCityGovernment)
***PUBLIC COMMENT***
Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.
Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.
To provide online verbal comment on an item that appears on the posted agenda, use the link below.
ONLINE VERBAL PUBLIC COMMENT
Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.
1.
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
2.
ROLL CALL
| NOTE: One or more Councilmembers may be in attendance through other technological means. |
| MAYOR DAGGETT VICE MAYOR SWEET COUNCILMEMBER ASLAN COUNCILMEMBER GARCIA |
COUNCILMEMBER HOUSE COUNCILMEMBER MATTHEWS COUNCILMEMBER SPENCE |
3.
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
4.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
A.
Consideration and Approval of previous minutes: City Council Special Meeting of July 29, 2025, Regular Meeting of July 1, 2025, Joint Work Session of June 30, 2025, Work Session of June 24, 2025, Regular Meeting of June 17, 2025, Work Session of June 10, 2025, Regular Meeting of June 3, 2025, Work Session of May 27, 2025, Regular Meeting of May 20, 2025, Work Session of May 13, 2025, Regular Meeting of May 6, 2025, Regional Plan Retreat of May 2, 2025, Budget Retreat of April 25, 2025, Budget Retreat of April 24, 2025, Special Meeting/Work Session of April 8, 2025, Special Meeting of July 3, 2024, Joint Work Session of March 25, 2024, Regular Meeting of March 19, 2024, Regular Meeting of March 5, 2024, Joint Work Session of March 4, 2024, Work Session of February 13, 2024, Regular Meeting of February 6, 2024, Budget Retreat of February 2, 2024, Budget Retreat of February 1, 2024, Work Session of January 23, 2024, Work Session of January 9, 2024, Work Session of November 14, 2023, Work Session of October 24, 2023, Work Session of June 14, 2022, Work Session of October 11, 2022, Special Work Session of May 24, 2022, and Work Session of October 12, 2021.
STAFF RECOMMENDED ACTION:
Approve the minutes of the City Council Special Meeting of July 29, 2025, Regular Meeting of July 1, 2025, Joint Work Session of June 30, 2025, Work Session of June 24, 2025, Regular Meeting of June 17, 2025, Work Session of June 10, 2025, Regular Meeting of June 3, 2025, Work Session of May 27, 2025, Regular Meeting of May 20, 2025, Work Session of May 13, 2025, Regular Meeting of May 6, 2025, Regional Plan Retreat of May 2, 2025, Budget Retreat of April 25, 2025, Budget Retreat of April 24, 2025, Special Meeting/Work Session of April 8, 2025, Special Meeting of July 3, 2024, Joint Work Session of March 25, 2024, Regular Meeting of March 19, 2024, Regular Meeting of March 5, 2024, Joint Work Session of March 4, 2024, Work Session of February 13, 2024, Regular Meeting of February 6, 2024, Budget Retreat of February 2, 2024, Budget Retreat of February 1, 2024, Work Session of January 23, 2024, Work Session of January 9, 2024, Work Session of November 14, 2023, Work Session of October 24, 2023, Work Session of June 14, 2022, Work Session of October 11, 2022, Special Work Session of May 24, 2022, and Work Session of October 12, 2021.
5.
OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.
If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
6.
PROCLAMATIONS AND RECOGNITIONS
A.
Proclamation: SMART Week
STAFF RECOMMENDED ACTION:
Read and present the proclamation.
7.
July and August Work Anniversaries
Recognition of employees celebrating work anniversaries in July and August.
8.
COUNCIL LIAISON REPORTS
9.
APPOINTMENTS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).
A.
Consideration of Appointments: Beautification and Public Art Commission
STAFF RECOMMENDED ACTION:
- Councilmember House to make one appointment
B.
Consideration of Appointments: Airport Commission
STAFF RECOMMENDED ACTION:
- Councilmember Spence to make one appointment.
- Mayor Daggett to make one appointment.
- Councilmember House to make one appointment.
C.
Consideration of Appointments: Personnel Board
STAFF RECOMMENDED ACTION:
- Councilmember Aslan to make one appointment
- Councilmember Matthews to make one appointment
10.
LIQUOR LICENSE PUBLIC HEARINGS
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.
STAFF RECOMMENDED ACTION:
- Open the Public Hearing
- Staff Presentation
- Council Questions
- Public Comment
- Close Public Hearing
- Council Deliberation and Action
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.
Consideration and Action on Liquor License Application: Consideration and Action on Liquor License Application: Ronda Renee Stump "Flagstaff Mountain Market LLC", 1508 E Route 66 , Series 007 (Beer and Wine Bar), Owner/Location Transfer.
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
B.
Consideration and Action on Liquor License Application: Michael Walter Marquess "Mother Road Brewing", 1300 E Butler Ave. Ste 200, Series
12
001 (In-State Producer), New License
STAFF RECOMMENDED ACTION:
- Forward the application to the State with a recommendation for approval;
- Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
11.
CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
A.
Consideration and Approval of Contract:
Seventh Amendment to the Construction Manager at Risk (CMAR) Construction Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Flood Mitigation Suite of Projects to add Guaranteed Maximum Price (GMP) 7 for the Killip Outlet.
STAFF RECOMMENDED ACTION:
- Approve the Seventh Amendment to the CMAR Construction Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Mitigation Suite of Projects to include GMP 7 in the amount of $985,666 and adding 0 days to the contract duration; and
- Approve an Owner's Contingency of $15,000, which is approximately 2.0% of GMP 7; and
- Authorize the City Manager to execute the necessary documents.
B.
Consideration and Approval of Contract: Library Computer Replacement Cycle Purchase for an amount not to exceed $426,085, annually with Dell Marketing, LP, for a period of 3 years, with 2 one-year extensions.
STAFF RECOMMENDED ACTION:
- The City Council approves the Library Computer Replacement Cycle Purchase for an amount not to exceed $426,085, annually with Dell Marketing, LP, for a period of 3 years, with 2 one-year extensions; and
- Authorize the City Manager to execute the necessary documents.
C.
Consideration and Approval of Final Plat Request from EPS Group, Inc, on behalf of CDR Devcorp LTD, for Final Plat approval of "The Lookout at Canyon del Rio" located at 3770 E Whetstone Dr, a 50-lot single-family subdivision using Planned Residential Development (PRD) Standards on 7.11 acres in the Medium-Density Residential (MR) Zone within the Resource Protection Overlay (RPO).
STAFF RECOMMENDED ACTION:
Approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
D.
Consideration and Approval of Contract: Award a 3-Year Subscription with Q-Mation for a SCADA Software Package in an amount not to exceed $121,344.
STAFF RECOMMENDED ACTION:
- Approval of 3-Year Subscription with Q-Mation for a SCADA Software package in an amount not to exceed $121,344; and
- Authorize the City Manager to execute all necessary documents.
E.
Consideration and Approval of Contract: Library Books, Spoken Word, DVDs and Digital Media Cooperative Purchase from Baker & Taylor, LLC in an amount not to exceed $200,000 annually for a period of 3 years, with 2 one-year extensions.
STAFF RECOMMENDED ACTION:
- The City Council approves the Library Books, Spoken Word, DVDs and Digital Media Cooperative Purchase from Baker & Taylor, LLC in an amount not to exceed $200,000 annually for a period of 3 years, with 2 one-year extensions; and
- Authorize the City Manager to execute the necessary documents.
F.
Consideration and Approval of Contract: Library E-materials & DVDs Cooperative Purchase in an amount not to exceed $50,000 annually with Midwest Tape, LLC, for a period of 3 years.
STAFF RECOMMENDED ACTION:
- The City Council approves the Library E-materials & DVDs Cooperative Purchase in an amount not to exceed $50,000 annually with Midwest Tape, LLC, for a period of 3 years; and
- Authorize the City Manager to execute the necessary documents.
G.
Consideration and Approval of Contract: Library E-materials Purchase for an amount not to exceed $117,000, annually with OverDrive, Inc., for a period of 3 years, with 2 one-year extensions.
STAFF RECOMMENDED ACTION:
- The City Council approves the Library E-materials Purchase for an amount not to exceed $117,000, annually with OverDrive, Inc., for a period of 3 years, with 2 one-year extensions; and
- Authorize the City Manager to execute the necessary documents.
H.
Consideration and Approval of a Contract: First Amendment to the Mental Health Service Agreement with Redemption Counseling Center, Inc. for Flagstaff Fire and Police Department personnel
STAFF RECOMMENDED ACTION:
- Approve the First Amendment to the Mental Health Service Agreement with Redemption Counseling Center, Inc. in the additional amount of $293,872.50 for Flagstaff Fire and Police Department personnel; and
- Authorize the City Manager to execute all necessary documents
I.
Consideration and Approval of Contract: 3-Year Software Maintenance Agreement for GIS Software with Environmental Systems Research Institute, Inc. (esri) in the amount of $197,508.43
STAFF RECOMMENDED ACTION:
- Approve the 3-year Software Maintenance Agreement with esri for GIS software in the amount of $197,508.43; and
- Authorize the City Manager to approve the necessary documents.
J.
Consideration and Approval of Contract: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as the System Administrator for Coconino County.
STAFF RECOMMENDED ACTION:
Approve the acceptance of grant funding in the amount of $497,152.00 from the Arizona Department of Administration, Office of Grants and Federal Resources, to support the FY2026 9-1-1 budget for Coconino County.
K.
Consideration and Approval of Contract: Second Amendment to Greg Clifton Employment Agreement.
STAFF RECOMMENDED ACTION:
Approve the Second Amendment to Greg Clifton Employment Agreement and authorize the Mayor to execute the Second Amendment on behalf of the City.
12.
ROUTINE ITEMS
A.
Consideration and Approval of Preliminary Plat: Request from EPS Group, Inc, on behalf of CDR Devcorp LTD, for Preliminary Plat approval of "Canyon del Rio- The Highlands" located at 3805 E Whetstone Dr, a 141-lot single-family subdivision on 27.07 acres in the Medium-Density Residential (MR) Zone.
STAFF RECOMMENDED ACTION:
Staff recommends the City Council approve the Preliminary Plat, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation (7-0).
B.
Consideration and Approval of Contract: Approve Change Order No. 3 to the Professional Services Contract with Burgess & Niple, Inc. in the amount of $2,262,434.00 and add 730 calendar days for the Butler-Fourth Improvements Project.
STAFF RECOMMENDED ACTION:
- Approve Change Order No. 3 to the Professional Services Contract with Burgess & Niple, Inc. in the amount of $2,262,434.00 for the Butler-Fourth Improvements Project;
- Add 730 calendar days to the Professional Services Contract; and
- Authorize the City Manager to execute the necessary documents.
13.
PUBLIC HEARING ITEMS
- Open the Public Hearing
- Presentations (Staff and/or Applicant)
- Council Questions
- Public Comment
- Close the Public Hearing
- Council Deliberation and Action
A.
Consideration and Adoption of Ordinance No. 2025-17: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 13.82 acres of real property located at 2951 S Masonic Lane, from the Rural Residential (RR) zone within the Resource Protection Overlay Zone (RPO) and Suburban Commercial (SC) zone within the RPO to the Medium Density Residential (MR) zone within the RPO, providing for severability, authority for clerical corrections, and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the August 26, 2025 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2025-17 by title only for the first time
3) City Clerk reads Ordinance No.2025-17 by title only (if approved above)
At the September 2, 2025 Council Meeting:
3) Read Ordinance No. 2025-17 by title only for the final time
4) City Clerk reads Ordinance No. 2025-17 by title only (if approved above)
5) Adopt Ordinance No. 2025-17
B.
*Consideration and Adoption of Ordinance No. 2025-18: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code Title 7, Health and Sanitation, Chapter 7-03 City Water System Regulations of the City of Flagstaff City Code by amending Section 7-03-001-0011 Water Main Capacity Charges.
STAFF RECOMMENDED ACTION:
At the August 26, 2025 Council Meeting:
1) Hold the Public Hearing
2) Read Ordinance No. 2025-18 by title only for the first time
3) City Clerk reads Ordinance No. 2025-18 by title only (if approved above)
At the September 2, 2025 Council Meeting:
3) Read Ordinance No. 2025-18 by title only for the final time
4) City Clerk reads Ordinance No. 2025-18 by title only (if approved above)
5) Adopt Ordinance No. 2025-18
14.
REGULAR AGENDA
A.
Consideration and Adoption of Ordinance No. 2025-15: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property interests for the Wildcat Interceptor Sewer Upsizing Project; providing for delegation of authority, providing for severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the August 26th, 2025 Council Meeting:
1) Read Ordinance No. 2025-15 by title only for the first time
2) City Clerk reads Ordinance No. 2025-15 by title only (if approved above)
At the September 2nd, 2025 Council Meeting:
3) Read Ordinance No. 2025-15 by title only for the final time
4) City Clerk reads Ordinance No. 2025-15 by title only (if approved above)
5) Adopt Ordinance No. 2025-15
B.
Consideration and Adoption of Ordinance No. 2025-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date
STAFF RECOMMENDED ACTION:
At the August 26, 2025 Council Meeting:
1) Read Ordinance No. 2025-14 by title only for the first time
2) City Clerk reads Ordinance No. 2025-14 by title only (if approved above)
At the September 2, 2025 Meeting:
3) Read Ordinance No. 2025-14 by title only for the final time
4) City Clerk reads Ordinance No. 2025-14 by title only (if approved above)
5) Adopt Ordinance No.2025-14
15.
DISCUSSION ITEMS
A.
An Introduction to Virtual Power Purchase Agreements.
STAFF RECOMMENDED ACTION:
This is informational only.
B.
Land Availability and Suitability Study + Code Analysis Project (LASS + CAP) Code Concepts Report: Final Direction on Key Decision Points.
STAFF RECOMMENDED ACTION:
Staff seeks City Council direction and confirmation on next steps for six decision points that will guide the next phase of the project, which includes refining the core development standards, incentives, and concepts into more detailed, actionable recommendations for specific code amendments. Staff has prepared a recommendation for each decision point based on community feedback; staff will direct the consultant to proceed with each recommendation should Council agree.
16.
OPEN CALL TO THE PUBLIC
17.
INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS
18.
ADJOURNMENT
| CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this ________ day of ________________________, 2025. __________________________________________ Stacy Saltzburg, MMC, City Clerk |
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.